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Cities have no way of obtaining proof that their residents have complied with the law unless they have a record. In order to obtain a record, cities must require residents to license their pets with the caveat being they cannot license their pet without first supplying proof of rabies. The City of San José can then ensure that all dogs and cats licensed in their jurisdiction have proof of rabies and are in compliance with the State Rabies Mandate. (SJMC Sections 7.08.610, 7.08.615, 7.08.620, 7.08.625, 7.08.630, 7.08.635, 7.08.640, 7.08.645)
2. Print a Copy of the Registration form, complete it, make check payable to the City of San José for the appropriate tax amount due, and mail it to:
City of San José Finance DepartmentAttn: Business Tax 200 E. Santa Clara Street, 13th FloorSan José, CA 95113-1905
3. Visit us at City Hall:• The Office is located in San Jose City Hall at:200 E. Santa Clara Street, 1st FloorSan José, CA 95113• Application will be processed while you wait.• If you submit payment of the total tax amount due, you can pick up a temporary Business Tax Certificate immediately (the official certificate will be mailed to you).
a. Mail in a written request (preferred method) to the office at:
City of San JoséAttn: Business Tax 200 East Santa Clara Street, 13th FloorSan José, CA 95113-1905 b. Fax written request to (408) 292-6480.
c. Come into the office. Office hours are Monday through Friday, 8:00am to 4:30pm.
The office is located in San José City Hall at:
200 E. Santa Clara Street, 1st FloorSan José, CA 95113
-Mail a written request to City of San José, Finance Department, Attn: Business Tax, 200 E. Santa Clara Street, 13th Floor, San José, CA 95113.or,
-Fax a written request to the office at (408) 292-6480. Requests must include business tax account number, business name, address, signature, and phone number, and a $25 check. A new certificate will be issued in approximately three weeks.or,
-Email the City at: email@example.com
• Come into the office at: 200 E. Santa Clara Street, 1st Floor, San José, CA 95113 or,
• Mail a written request to City of San José, Finance Department, Attn: Business Tax, 200 E. Santa Clara Street, 13th Floor, San José, CA 95113. or,
• Email request to the City at: firstname.lastname@example.org
• Fax a written request to the office at (408) 292-6480. Requests must include business tax account number, business name, address, signature, and phone number
b. Change of Business Name: ($10.00)
• Come into the office at 200 E. Santa Clara Street, 1st Floor, San José, CA 95113; or,
• Mail a written request to City of San José, Finance Department, Attn: Business Tax, 200 E. Santa Clara Street, 13th Floor, San José, CA 95113. Must be a written request along with a $10.00 payment. Written request must include business tax account number, business name, address, signature, and phone number.
c. Change of Owner Name:
Business tax is not transferable. The previous owner’s account must be closed, and the new owner must apply for the new business tax account.
In addition to the above, for litigation positions, it is preferred that candidates have completed Evidence and Civil Procedure and are eligible for certification with the State Bar under its “Practical Training of Law Students” program. For those applying for transactional positions, completion of constitutional law coursework is preferred.
MINIMUM HOURSInterns must be willing to work a minimum 20 hours per week. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. Work schedules are flexible based on an intern’s class schedule as well as the operational needs of the office. Once a schedule has been agreed upon, interns are expected to maintain the schedule on a consistent basis.
(a) A “Contract Lobbyist” is a person (either an entity or an individual) with a client who compensates the person to engage in lobbying activity on their behalf. The compensation must be $1,000 or more in any consecutive three months and can be for any services as long as one of those services is lobbying activity.
(b) An “In-House Lobbyist” is an entity including a sole proprietorship whose owners, officers, and employees are compensated by the entity to engage in lobbying activity on its behalf and whose collective time totals ten (10) hours or more in any consecutive twelve (12) month period. An owner is deemed to be compensated based on his or her financial interest in the entity.
The time an officer or employee spends on lobbying activity for his or her employer and/or personal initiative which is not compensated would not be attributed to the 10 hour threshold.
(c) An “Expenditure Lobbyist” is any person that pays or incurs a cost in the amount of $5,000 or more in a calendar year for a public relations campaign, advertising or similar activity to solicit and urge others to lobby. All payments or expenditures in the calendar year from the person should be aggregated to determine whether the collective amount is $5,000 or more. This form of indirect lobbying excludes compensation paid to Contract Lobbyists or In-House Lobbyists for lobbying activity and dues and donations paid to an organization.
If you meet the descriptions for any of the three types of lobbyists listed above, you are required to register with the City of San Jose as a lobbyist.
(a) Compensated officers or employees of a nonprofit organization with tax exempt status under Section 501(c)(3) of the Internal Revenue Code whose attempts to influence governmental action are on behalf of the organization.
(b) Uncompensated members or uncompensated members of the board of directors of nonprofit organizations. For the purpose of this exemption, the term “nonprofit organization” has been interpreted to be any entity which would qualify under the Federal Internal Revenue Code as a nonprofit.
(a) The Mayor and Councilmembers;
(b) The Chair and Members of the Successor Agency Board;
(c) Council Appointees;
(d) The Mayor and Councilmembers’ staff (except administrative staff);
(e) Members of the Planning Commission, Appeals Hearing Board, and Civil Service Commission;
(f) City Manager, Assistant City Manager and Deputy City Managers;
(g) Successor Agency Executive Director and his or her Assistants and Deputies;
(h) City Department Heads; and
(i) City representative to any joint powers authority to which the City is a party.
Under Section 12.12.800, before taking any legislative or administrative action, the Mayor, each member of the City Council, the Chair and each member of the Board of Directors of the Successor Agency to the San José Redevelopment Agency, and each member of the Planning Commission, Civil Service Commission, or Appeals Hearing Board must disclose all scheduled meetings and all scheduled telephone conversations with a registered lobbyist that involves lobbying activity about the action. The disclosure may be made orally at the meeting before discussion of the action on the meeting agenda. The oral disclosure must identify the registered lobbyists, the date(s) of the scheduled meetings and the scheduled telephone conversations, and the substance of the communication. This section does not limit any disclosure obligations that may be required by the San Jose Municipal Code or City policy.
(a) In order to “influence”, the individual must “contact” a City Official or City Official Elect. These are select high ranking officials under San Jose Municipal Code Section 12.12.120 and on a list posted by the Office of the City Clerk.
(b) A “contact” is meeting with a City Official or City Official Elect (either in person or by teleconference), or sending (either personally or through an agent) a direct communication. A direct communication may be an email, letter, tape, or video.
(c) The purpose of the “contact” must be to promote, support, modify, oppose, cause the delay or abandonment of conduct, or otherwise affect an official action.
(d) The method of influencing may be by any means including, but not limited to providing, preparing, processing, or submitting information, incentives, statistics, studies or analyses.
Under this definition of “lobbying activity”, the time spent on researching or preparing a report to use at the meeting with the City Official would not be counted as “lobbying activity”. The time, however, preparing the email or letter (including drafts), should be counted because the email or letter is being used to urge an official action in the stead of meeting face to face.
Answer: Although one of the purposes of the picnic may be to build a better relationship with Members of the City Council in order to lobby more effectively in the future, the Lobbyist is only required to account for the 15 minute conversation discussing the governmental action as “lobbying activity”. The cost of the picnic which directly benefits each Member of the City Council and his or her immediate family including spouse or domestic partner, must be reported as an activity expense under San Jose Municipal Code Section 12.12.420.H.
Contact information disclosed on the registration and quarterly reports must include a brief description of the item(s) of legislative or administrative action the lobbyist is seeking to influence and the number of contacts.
In the above scenario, these will be reported as three (3) contacts.
(a) Uncompensated members or uncompensated members of the board of directors of nonprofit organizations;
(b) Members of neighborhood associations, Neighborhood Advisory Committees or Project Area Committees;
(c) Compensated officers or employees of Section 501(c)(3) tax exempt nonprofit organizations; and
(d) Business owners who meet the criteria under Section 12.12.020.D.
The following activities are exempt from the Lobbying Ordinance:
(a) Public officials acting in their official capacity;
(b) A person engaged solely in publication or broadcasting of news items, editorials, or commentary which directly or indirectly urges governmental action;
(c) A person hired by and performing work on behalf of the City or Successor Agency;
(d) Preparing environmental review documents for approval by the City;
(e) Giving testimony or attending a meeting such as a task force or department committee to provide information or assistance pursuant to an invitation from the City or Successor Agency;
(f) Appearing at a public meeting or preparing documents for use at a public meeting or other official proceeding;
(g) Participating in a competitive bid process;
(h) Lodging a complaint relating to improper governmental activity (“whistleblower”);
(i) Meeting with the City Clerk or City Attorney regarding a claim or litigation matter, negotiation of any agreements where the City is a party or the requirements or interpretations of the lobbyist ordinance;
(j) A person whose communications relate solely to collective bargaining agreement or memorandum of agreement between the City and a recognized employee organization or proceedings before the Civil Service Commission; and
(k) A person whose communications are solely related to the administration of an existing agreement between the person and the City or Successor Agency.
To the extent that time is spent on any of the above activity, that time should not be counted as “lobbying activity.”
Once you are registered, you are required to file a report each calendar quarter. The reports are due no later than April 15, July 15, October 15, and January 15 for the prior calendar quarter.
The registration must be renewed by January 15 of each year unless a termination of lobbying activity on the City of San Jose Lobbyist Reporting Form, along with a Notice of Client Termination if a Contract Lobbyist, is filed with the Office of the City Clerk by January 15.
Additional forms are available on the Office of the City Clerk’s website for adding and terminating clients, registration renewal, and disclosure of contingent compensation.
A lobbyist who meets the thresholds for one or more categories need only file one registration and quarterly reports but should provide information for all application categories. Thus, when a lobbyist is both a contract lobbyist and an inhouse lobbyist for themselves, the lobbyist will file only 1 lobbyist registration form and file only 1 registration fee, but will complete both the contract and inhouse lobbyist portions of the clerk’s forms. The lobbyist will pay for the additional client fees for their external clients (as a contract lobbyist), but will not pay any client fee for itself (as an inhouse lobbyist).
Answer: Yes. Section 12.12.440.C provides that after the registration or registration renewal, the new client fee must be paid with the quarterly report immediately following the quarter when the lobbyist is compensated and the compensation is greater than $500. In addition, the fee for each client must be paid on an annual basis with the registration or registration renewal.
Answer: Section 12.12.420.D and E require reporting of fundraising activity and donations that actually resulted on Schedule A, Contributions, Expenditures, Fundraising and Donations. There are no disclosure requirements if no donations or contributions actually resulted.
Answer: Section 12.12.430.B provides that if a Lobbyist has terminated all lobbying activities in the preceding quarter, the Lobbyists must file a final quarterly report. On the second page of the Lobbyist Reporting Form, the Lobbyist should check the box “Termination of Registration” and specify the effective date when all lobbying activity ceased.
If the Contract Lobbyist resumes lobbying activity on August 1, they must register if or once they are compensated by a client, $1,000 or more in any three consecutive months for services that include lobbying activity.
Contingent Compensation for Lobbying ActivityCompensation for lobbying activity is prohibited when the compensation is directly dependent on the result of legislative or administrative actions that are the subject of the lobbying activity. The prohibition and disclosure requirements do not apply to contingent compensation to a lobbyist for non-lobbying activity such as the practice of law or compensation completely independent of the governmental action.
Section 12.12.300.A: “A person may not accept compensation for lobbying activity when the compensation is directly dependent on the result of legislative or administrative action(s) that are the subject of the lobbying activity.”
Lobbyist A enters into an agreement where he or she is paid $100,000 for lobbying services on approval of PD Zoning for a development project. This compensation would be prohibited,
Section 12.12.300.B: “A person may not accept compensation for engaging in lobbying activity when the compensation depends on both:
1. The result of legislative or administrative action@) that are the subject of the lobbying activity, and2. Additional condition(s) or event(s) which are not the subject of the lobbying activity.”
Lobbyist B enters into an agreement where he or she is paid $200,000 for lobbying services after approval of PD Zoning for a residential development project and sale of the first house. This compensation would be prohibited.
Section 12.12.300.C: “A person engaged in lobbying activity may accept compensation for services, other than lobbying activity, when the compensation directly depends on the result of legislative or administrative action(s) that are the subject of the lobbying activity.”
Lobbyist C is a civil engineering firm that engages in lobbying activity. Lobbyist C prepares surveys for a proposed project and payment for the survey work is on approval of the project. This compensation must be disclosed.
Lobbyist C is a civil engineering firm that engages in lobbying activity. Lobbyist C will not secure an agreement to provide engineering services for the build out of the project unless the project is approved. This compensation must be disclosed.
Section 12.12.300.D: “A person engaged in lobbying activity may accept compensation for services, other than lobbying activity, when the compensation depends on both: 1. The result of legislative or administrative actions that are the subject of thelobbying activity, and2. Additional condition(s) or event(s) which are not the subject of the lobbying activity.”
Lobbyist D is a real estate broker who engages in lobbying activity. Lobbyist D provides brokerage services and will not be paid for the brokerage services until after the project is approved and the real estate transaction closes. This compensation must be disclosed.
The June 8, 2007 Council memo and the June 18, 2007 Council memo explain more in detail Section 12.12.300 regarding contingent compensation.
(a) The City Attorney may investigate complaints of violations and seek judicial or injunctive relief from the courts;
(b) The City Attorney or City Clerk may put lobbyist on notice of a potential violation; or
(c) Any person may file a complaint with the City Clerk alleging a violation of this Chapter with the Elections Commission.
(d) A City Official may request that the City Clerk issue an order to show cause to any unregistered person. The person will have an opportunity to be heard before the Elections Commission. If the Commission finds that the person must register and the person fails to do so within 7 days, he or she may be temporarily barred from appearing before the City Council or Successor Agency Board
A violation of the City’s Lobbying Ordinance may also result in civil penalties of up to $5,000 or the amount of the compensation received for the lobbying activity.
Please inquire with the Event Services office at 408.535.12478 for further details.
Individuals may obtain General liability insurance through their provider or through Wedsafe (www.wedsafe.com). Individuals may apply online and insurance certificates are generated within 48 hours. Average cost for event insurance is $180.00 pending provider and specifications of the insurance. See Insurance Requirements
The City’s special and capital funds (e.g., Airport, garbage collection and recycling, water pollution control plant and sewer system operations) are generally supported by revenues specified for those purposes, such as user fees, designated taxes, and grants.
In the General Fund, the budget is broken down as follows in the 2015-2016 Proposed Budget:Public Safety: 49% (Police and Fire)
Community Services: 13%(Library, Parks, Recreation and Neighborhood Services, and Planning, Building and Code Enforcement)
Capital Maintenance: 7% (Public Works and Transportation)
General Government: 8% (Information Technology, Finance, Human Resources, City Manager, City Attorney, City Clerk, City Auditor, Economic Development, and Mayor and City Council)
Non-Departmental Expenses: 23% (reserves, city-wide expenses that support multiple departments, capital expenditures, transfers to other funds, debt service)
For the City’s special and capital funds, the largest expenditures are associated with the operation and capital improvements for the Mineta San José International Airport, the water pollution control plant and sanitary sewer system, the storm sewer system, the municipal water system, and the convention and cultural facilities, as well as the delivery of housing services, and capital investments to maintain the City’s roads, parks, community centers, libraries, and fire stations.
City Councilmembers: input into the City’s budget can be provided to the City’s elected officials. Following are the contact numbers for the Mayor and City Councilmembers:View Councilmember contact info
Community Budget Meetings: meetings are held annually in each Council District in the April-May timeframe to discuss the Proposed Budget for the upcoming fiscal year and to gain feedback.
City Council Budget Study Sessions: a series of Budget Study Sessions are held annually in May to discuss the Proposed Budget for the upcoming fiscal year.
Public Hearings on the Budget: two public hearings are held annually on the Proposed Budget (one in May and one in June) to gain feedback from the community.
Neighborhood Association/Youth Commission Priority Setting Session: the Mayor’s Office sponsors an annual meeting on budget priorities with the City’s many neighborhood associations and the City’s Youth Commission.
Community Budget Survey: the Mayor’s Office conducts an annual Community Budget Survey is conducted to gain feedback on the community budget priorities.
Issues that are NOT code violations
Once you have determined the zoning of your property, review the zoning ordinance in the San José Municipal Code to see what uses are allowed in zoning of your property.
For planning, zoning, and sign questions, request to speak with a planner at (408) 535-3555.
After you have determined the zoning, please refer to the Sign Ordinance (Title 23) to see the sign regulations of your zoning.
For planning, zoning, and sign questions, request to speak with a planner at (408) 535-3555. Visit the Planning division's Sign Ordinance page
For interior changes and tenant improvement, you may need to apply for a Building Permit. Please see the Building Division's Commercial/Industrial Buildings webpage for more information.
In order to report abandoned vehicles, please go to the My San Jose's main page at:
Click on the abandoned vehicle icon to begin.
Please note: You will need to set up an account in order to report abandoned vehicles using our website.
You can also report an abandoned vehicle by calling (408) 277-5305 and leaving a voicemail.
· City of San Jose Homeless Helpline (408) 975-1440· Santa Clara Valley Water District (creek areas) Water Shed hotline (408) 265-2600 x2378· Cal Trans (overpasses / underpasses / freeways) (408) 436-0930· Union Pacific Railroad Property (near rail road tracks) (888) 877-7267· City Parks (408) 535-3570· Private Property (contact the owner)
For more information on how to report a concern for a homeless individual or homeless encampment in San Jose please check out the City web page entitled Ending Homelessness. Ending Homelessness
Participants may contact their department representative for prospectuses, which contain complete fund information, including charges and expenses. Participants are encouraged to read the information carefully before investing or sending money. See Deferred Compensation Voluntary Plan Summary
Please contact your Local Representative if you have questions regarding these provisions.
Please note: ING does not offer legal or tax advice. Seek the advice of a tax attorney or a tax advisor prior to making tax-related insurance/investment decisions
Participants may have only one loan of each type. More information about loans is available by contacting a Local Representative or the Customer Service Center.
Additional information and links to other resources is available at: Floodplain Management Webpage.
Do not send in a payment until you have received an invoice.
The City has limited resources to conduct the necessary traffic signal warrant studies and to install new traffic signals. The installation of a traffic signal is a significant investment (approximately $450,000 - 500,000).
If you would like to request that an intersection be considered for a new traffic signal, please email Traffic.Safety@sanjoseca.gov, or call (408) 535-3850. Traffic engineers can assist with making an initial evaluation to determine if the intersection is a good candidate for further studies, or if there are other improvements that may enhance traffic safety or operations of the intersection.
The major criteria include consideration of: crash history (specifically crashes that may have been prevented by the stop control), right-of-way conflicts, proximity to schools, and any unusual conditions (such as proximity to high pedestrian generators, unique roadway geometry).
Unwarranted stop signs should not be installed as they can result in inappropriate driver behavior. Unwarranted stop signs tend to be disrespected by some drivers who do not fully stop and who may even speed up between stops to make up for perceived “lost time” at the stop sign. Additionally, Federal and State guidelines recommend against installing stop signs for speed control. If you have a speeding concern, please contact the Police Department via their on-line process to request enforcement.
If you would like to request a stop sign installation, please email Traffic.Safety@sanjoseca.gov, or call (408) 535-3850.
If you would like to request a crosswalk, please email Traffic.Safety@sanjoseca.gov, or call (408) 535-3850. Please include in your request the recommended best time for the City to observe pedestrian crossing activity.
On all other roadways, factors considered in the Engineering and Traffic Survey include: prevailing speed of traffic (85th percentile speeds), accident records, and highway traffic and roadside conditions not readily apparent to the driver, residential density and pedestrian and bicyclist safety.
A common misconception is that lowering a speed limit will slow the speed of traffic. However, most drivers travel at a speed that they consider to be safe and comfortable, regardless of the posted speed limit. Unreasonable speed limits (speed traps) may not be established; and by State law, such speed limits are not radar enforceable. Citations are typically dismissed in traffic court if a traffic commissioner determines that the posted speed limit is a speed trap.
If you have questions regarding the establishment of speed limits or would like to request installation of a speed limit sign, please email Traffic.Safety@sanjoseca.gov, or call (408) 535-3850.
Factors taken into consideration when determining if an on-street disabled parking space is appropriate include:
• Availability and condition of off-street parking, such as a relatively flat (non-sloped) driveway and/or garage. Parking off-street is the preferred location for disabled access to a vehicle.• The condition of the park strip, sidewalk area and street pavement that will be used by a disabled individual accessing a parked vehicle.• On-street parking demand in the neighborhood.• Support of the adjacent property owner, if the property is rented.
Possession of a current Department of Motor Vehicles (DMV) issued disability placard or disabled license plate is required, with a registration form that shows the requestor’s name and address.
If you would like to request for a location to be evaluated for an on-street disabled parking space, please email Traffic.Safety@sanjoseca.gov, or call (408) 535-3850.
LEAP is Local Energy Assurance Plan.
A Local Energy Assurance Plan (LEAP) is a plan to strengthen local planning, resiliency and hazard impact mitigation efforts in the event of an energy emergency. The City of San José’s LEAP will compile and update existing information into an operational energy assurance plan for critical facilities.
The Plan will provide an understanding of:
City response actions in the event of a major energy disruption;
Investments needed to make energy systems more resilient and less vulnerable;
City critical facility energy demands and actions necessary to extend resources through the use of alternative energy sources and energy efficiency;
What is energy assurance? Energy assurance is the ability to supply energy when and where it is needed. There are three basic categories of energy assurance: planning, response and education. What is mitigation? Mitigation is an action plan that will lessen the impact in the event of a disaster or energy disruption. What is resiliency? Resiliency is a community's ability to effectively manage disasters and energy disruptions and to recover from an emergency quickly. All energy systems have vulnerabilities and are prone to periodic outages or supply disruptions. Identifying the vulnerabilities and working to strengthen them builds resiliency into the energy supply chain system and will minimize the duration of outages and disruptions. What is vulnerability? Vulnerability is a point of weakness in the energy supply chain. Why do we need a LEAP in San José?
The City of San José is subject to various potential disasters (e.g. floods, storms, earthquakes and fires) that could threaten the energy supply chain. A LEAP organizes the City of San Jose’s response so that in the event of a disaster or energy disruption steps will be taken to minimize the negative impact on the community.
What is critical infrastructure? Critical infrastructure is comprised of the energy systems, people and resources that are responsible for the delivery of energy. When the critical infrastructure is damaged by a disaster it can have a cascading effect on the entire community. Protecting and strengthening the critical infrastructure is a primary goal of LEAP. What agencies are involved with the City of San José’s LEAP? The City of San José Environmental Services Department leads an interdepartmental LEAP working group and works collaboratively with the Public Technology Institute with the intent of identifying vulnerabilities and strengths and developing plans to build a more reliable and robust energy delivery system. Who is funding the San José’s LEAP? In April 2010, the U.S. Department of Energy awarded the City of San José with a grant to develop a LEAP under the American Recovery and Reinvestment Act (ARRA). San José, along with 42 other cities and towns in 25 states, received money to develop new LEAPs or improve existing LEAPs. When will the LEAP be complete? The City of San José LEAP is scheduled to be completed by the end of November 2012.
Who can I contact for more information about LEAP? For general information about local energy assurance planning please visit http://energyassurance.us/.
For information about the City of San José’s LEAP, call Julie Benabente, Energy Officer, at (408) 975-2537 or contact via email.
View list of registered tree service companies.
Typically, the instructions to shelter-in-place means to shelter for a few hours, not days or weeks at a time. Keep listening to your radio or TV until you are told it's safe.
Information regarding the City's Whistleblower Hotline can be found by clicking here.
City of San JoseWhistleblower Hotline200 E. Santa Clara Street, 3rd FL. WingSan Jose, CA 95113-1905
Additionally, you should state the facts with as much specific information as possible so that your complaint can be investigated. You should not speculate or draw conclusions, and should be prepared to answer any questions an investigator may have.
Also, if you wish to remain anonymous you can choose to send a letter by mail, submit a complaint online or send an email. If no future way of contact is established, we will not be able to contact you to request additional information or to follow-up with you when the investigation is complete. If you choose to email email@example.com, send the email from a non-City computer.
Litter impacts our communities and threatens water quality and wildlife in our local creeks and Bay. In 2009, 26 creeks in the Bay Area, including Guadalupe River and Coyote Creek in San José, were declared as impaired by trash by the State Water Resources Control Board. Since the ban was fully implemented, a 2015-2016 study by the Santa Clara Valley Urban Runoff Pollution Prevention Program suggests that the EPS ban has significantly reduced the volume of foam food service ware in the stormwater system. Foam Food Container Ordinance
Paper, other natural fibers, and rigid plastic do not present the same kind of litter problem for our creeks. Paper and natural fibers degrade and, thus, are not persistent in the environment. Rigid plastic is recyclable and highly durable but does not break apart the way EPS does.
Reducing the use of EPS foam food service ware will decrease the amount of this pollutant in our environment.
To cut costs, restaurants can switch to a cheaper type of food container. For example, a paper plate may work in place of a more expensive clam shell for dine-in. Restaurants can also reduce waste and cut costs by using reusable food service ware, such as metal cutlery for dine-in.
Additionally, restaurants can join cooperative organizations to purchase in bulk, which can decrease costs. Foam Food Container Alternatives and Pricing
Learn more about qualifying events & requirements
To gather public feedback about the change, the city conducted an online survey in the spring of 2013 and encouraged all affected ratepayers in the City to participate through messages on the bill and other outreach. The survey yielded positive responses from residents about the change of billing cycles from six times per year to twice per year. Approximately 50 percent of all survey respondents indicated that they were either strongly or somewhat in favor of the new billing concept and nearly two-thirds said the change would not create a financial hardship. Learn more about the new billing model
If you put your garbage and recycling out after collection has occurred, you will have to wait until the following week for pick up on your next collection day. Learn how to handle extra garbage and recyclables.
For your collection company contact information, use the Residential Services Lookup.
Schedule a large item collection by calling your recycling collection company directly. To find your recycling collection company, please use the Residential Collection Company Lookup. Apartment and condominium residents with communal garbage dumpster service can contact their property managers or GreenTeam of San Jose directly to arrange for free large item collections. Learn more about large item collection.
The cost of amalgam separators varies, but the most popular model currently costs $600-$700 installed. Some amalgam separators can cost more than $2,000. Only one separator will be required per vacuum system, so that cost may be shared among dental practices with a shared vacuum line. If significant plumbing modifications are required to complete the installation of a separator, then the installation cost may be higher.
The estimated cost of additional disposal of amalgam and other wastes is about $200 per year.
• Berkeley, CA• Chicago, IL• Kansas City Metro, MO• Seattle, WA• Cambridge, MA
• Registering for businesses’ email updates/newsletters• Visiting businesses’ websites and social media sites• Downloading businesses’ mobile apps• Phone call
Marketing lists are not static. Staying on top of the marketing companies and personal search services is an ongoing process, which is why the Unlisting Service is set up as an annual service.
Catalog Choice will regularly go back to companies to ensure that they are not adding the person back into their databases. In return, the person will not have to worry about receiving junk mail from businesses they’ve never associated with.
San Jose Municipal Water System (408) 535-3500 San Jose Water Company (408) 279-7900Great Oaks Water Company (408) 879-8246
If you don't know the water retailer for the area where the problem occurs, call (408) 535-3500.
For any additional testing that you may want done on the quality of your water, please contact a private laboratory to assist in taking and analyzing a sample. The USEPA or the CDPH can provide further guidance on testing your water or selecting a private laboratory.
For other odors or for further guidance, please call the San Jose Municipal Water System’s Engineering section at (408) 277-3671.
If the water coming from your hose bib is colored, please call the San Jose Municipal Water System’s Engineering section at (408) 277-3671.
San Jose Water Company – (408) 279-7900San Jose Municipal Water (Evergreen & Alviso) - (408) 535-3500Great Oaks Water Company (parts of South San Jose) – (408) 227-9540
Very often, our firefighters and paramedics spend long periods of their day running calls, without returning to the station or stopping to eat, and they frequently have to return to the grocery store several times to finish purchasing food that they might not get a chance to cook during the shift. Occasionally, the fire crews will opt to patronize a local restaurant in San Jose when their duties exceed any food preparation time. Once again, they remain on-duty in the event of an alarm.
• CLASS A: Ordinary combustibles such as wood, cloth, and paper• CLASS B: Flammable liquids such as gasoline, oil, and oil-based paint• CLASS C: Energized electrical equipment – including wiring, fuse boxes, circuit breakers, machinery, and appliances• CLASS D: Flammable metals
There is also a new class of extinguisher called the K extinguisher. It is used on synthetic cooking oils, and gets its identity as “K” from “KITCHEN”. Always use the most appropriate extinguisher so that you don’t cause the fire to escalate (become worse) or endanger yourself or others.
Candidates who are interested in applying for a position with San Jose Fire can elect to take the NTN written exam and/or the CPAT test in advance of the application release. Both the NTN written exam and CPAT card are valid for one year from the date of the test.
Firefighter-Lateral positions require a higher level of experience, but the Academy is shorter and candidates are placed in the Firefighter classification as of their start date.
Laterals who apply as a Firefighter-Recruit will be required to participate in a full 18 week Academy. Recruits are promoted to the Firefighter classification upon graduation from the Academy.
12 Causes to Terminate & Additional Info
Current City of San José Employees: Please see the next question. Prospective Employee Reference Guide
Most of the savings come from reducing the pension benefit offered to employees prior to the passage of Measure B. Since Measure B’s passage in 2012, new employees have seen a much lower pension benefit. The settlement strikes a balance between two extremes, but will solidify the savings from the elimination of the SRBR through Measure B while achieving significant long-term savings through revisions to the retiree healthcare plans and Tier 2 pension.
Importantly, the agreement ensures that we can offer benefits that are competitive with other California cities’ police and fire departments. The standard benefit in California, known as “PEPRA,” provides police officers and firefighters with a benefit that pays 2.7% of total final salary for every year worked for that agency. The City’s benefit mirrors the PEPRA formula, but costs taxpayers less money in two key ways: by setting an 80% cap on the total pension and by back-loading the 2.7% accrual rate in the latter years of the employee’s service. This way, San Jose taxpayers can save money while long-serving police and firefighters receive a benefit competitive with that of other cities.
A full description of the benefits of this settlement agreement can be viewed in this op-ed authored by Mayor Sam Liccardo and Former Mayor Chuck Reed.
Retiree medical liabilities: This agreement sharply reduces the likelihood of saddling future generations with additional unfunded debt by halting any future commitment of defined retiree medical benefits. That is, the agreement “closes the plan,” meaning that it forecloses the creation of new liabilities by ensuring that new employees will not enter the plan. Instead, new employees will pay 4% of their pay into a tax-favored defined-contribution account. That account, similar to an IRA, will accrue with investment savings to pay for retiree healthcare in their retirement, until the employee qualifies for Medicare at 65. The City and its taxpayers will have no obligation to contribute to that benefit. Current employees can dramatically reduce their costs by opting into that same defined-contribution account, but still take their past contributions with them into the account. By making that choice, employees waive the City’s obligation to pay.
Pensions: The agreement also reduces the risk and magnitude of long-term liabilities in a couple of ways. First, the deal prohibits retroactive enhancement of benefits. Second, it commits both police and firefighter union support a Charter measure that will require voter approval for any future increases in pension benefits and that the pension plan be actuarially sound. Third, it requires that future liabilities that are “unfunded” (i.e., not covered by City and employee contributions) be split 50/50 between employees and the City, creating a disincentive for irresponsible behavior as seen in the past.
By restoring the language from the pre-Measure B law, the settlement agreement’s disability benefits will assure public safety officers financial security without breaking the bank. At the same time, the agreement will protect taxpayers from abuse by creating an independent panel of medical experts to evaluate whether an employee’s injury suffices in severity to qualifies for disability benefits, and by limiting double-payments for workers’ compensation.
Salaries also constitute a key focus of concern for many departing officers. Prior to this agreement, the median take-home pay of comparably-sized Bay Area police departments exceeded San Jose’s by about 14%.
With an 8% pay increase, our current officers will take a significant step toward pay parity. Half of that pay increase is given in a “non-pensionable” form, meaning that it is not used for calculating the employee’s retirement benefits. That detail is important because it saves the City about $3.6 million and enables officers to keep more of their take-home-pay in their pockets. Finally, the deal also calls for a one-time 5% retention bonus, which contains a “clawback” provision if any recipient leaves before the expiration of the contract.
Furthermore, police wages and benefits did not appear sufficiently competitive to attract full classes of qualified applicants in our police academies; classes with a capacity of 45 recruits have averaged less than 20 academy graduates per class over the past couple of years. Obviously, 8% pay increases help improve the pay profile of SJPD significantly.
The 5% one-time bonus plays a role here as well, because the contract explicitly calls for the City to expand eligibility to any former SJPD officer returning from another city’s police force. By offering officers interested in “returning home” this bonus, City residents will benefit enormously with the service of an experienced, SJPD-trained veteran. In purely financial terms, the agreement grants our community the service of a veteran returning officer for about $5,000, compared to a rookie officer bearing some $170,000 in recruiting, educating, and training costs.
How so? In the June 2015 budget, the Council explicitly authorized $11.4 million in a Police Department Staffing/Operations Reserve for SJPD to use for retention and attraction of officers. This agreement will commit about $9 million of those funds in 2015-2016. The pay increases require another $14 million in ongoing funding for future annual budgets, this exceeds the amounts set aside in reserves and the assumed General Fund Forecast by about $3.3 million. We anticipate that savings generated from sworn Police staff entering the Tier 2 retirement system will close most, if not all, of this funding gap. Any remaining costs can be covered by eliminating vacant positions in the SJPD, positions not likely fill in two years of rapid hiring anyway. In short, the budget will cover the increased costs, and we won’t miss a beat as a result.
First, for the first time in decades, patrol officers in 18 of the highest-crime neighborhoods will remain in place for an entire year, rather than rotating their shift every 6 months. Many community leaders have blamed short shift rotations on officers’ inability to develop meaningful working relationships with key neighborhood leaders, teachers, business owners, and parents. Those relationships form the core of the “community policing” model.
Second, a boost in what’s known as “bilingual pay” will provide a meaningful enticement for more diverse, bilingual officers to work in San Jose. It will also reward those officers who work to improve their fluency in Spanish, Vietnamese, or other frequently-spoken languages.
Finally, the agreement assures the Chief of Police much-needed flexibility to effectively deploy officers on overtime shifts during this period of serious shortfalls in staffing, ensuring better response to fast-shifting circumstances in neighborhoods.
In the meantime, the agreement calls for the parties to collectively seek a judicial ruling that will invalidate Measure B. Assuming that all of the unions and retirees agree to do so, the settlement would rely upon a court process known as “quo warranto” which assures employees will receive the benefit of their bargain with certainty and immediacy, rather than waiting for the uncertain outcome at the ballot box a year from now. Given the uncertainty of the outcome of that court process, or any other, a ballot measure will be supported by all parties to finally lay Measure B to rest.
As appropriate, the Office of Equality Assurance may:
(1) Issue administrative citations and compliance orders;(2) File a lawsuit in court; and(3) Seek reimbursement of City’s administrative costs of enforcement.
(1) Right to sue in court to enforce the wage requirement;(2) Award of back wages;(3) Civil penalties in the amount of $50.00 per day to each employee harmed; and(4) Recovery of reasonable attorneys’ fees and costs.
Additionally, a Business Tax Hardship Exemption Program is available to sole proprietorships and corporations that are owned by one person, husband/wife or domestic partner ownership structures that have: no employees and annual gross receipts at or below less than twice the poverty level which changes year to year. The term “poverty level” means the income amount established by the US Department of Health and Human Services as the poverty guideline for a single person multiplied by two (2) for the calendar year in the business tax is due.
The form can be downloaded here.
(1) Post a notice at the workplace of the current and prospective minimum wage rates and the employees’ rights under the Ordinance;(2) Maintain payroll records for a period of four (4) years; and(3) Provide in writing to each employee at time of hire with employer’s name, address and telephone number
The Minimum Wage Ordinance prohibits retaliation or discrimination against any person seeking to enforce the rights provided by the Ordinance.
The parties to a collective bargaining agreement are free to negotiate any language they desire and the City of San José will not interfere with or participate in the negotiation of such language.
There may be many different ways to accomplish an effective waiver in a collective bargaining agreement. An example of an effective waiver the City of San José Office of Equality Assurance would recognize for purposes of enforcement is as follows: “Waiver of San José Minimum Wage Ordinance: To the fullest extent permitted, this agreement shall operate to waive any provisions of the San José Minimum Wage Ordinance and shall supersede and be considered to have fulfilled all requirements of said Ordinance as presently written, and or amended during the life of this agreement.”
For specific information on how height is measured, please see our Height Calculation Diagram.
Any new single-family residence that results in a FAR of more than 45% will require a Single-Family House Permit application submittal. For more information on the Single Family House Permit and floor area ratio, please visit our Single-Family House Permit page.
Secondary units are not allowed in R-2 Two-Family and R-M Multi-Family Zoning Districts.
Other applicable regulations are described in Section 20.30.200 of the Zoning Ordinance.
For multi-family residential or commercial/industrial properties, fences must not only comply with City regulations but are also subject to design review by the Planning Division as a part of a Development Permit or Permit Adjustment application. For more information, please contact the Planning Division at (408) 535-3555.
A building permit from the Building Division is generally not required for fences six feet or less in height. However, please note that different requirements apply to retaining walls and swimming pool/spa enclosures. For more information, please refer to the Building Division’s Informational Handout on fencing and Swimming Pools and Spas Enclosure Requirements, or contact the Building Division at (408) 535-3555.
Home Occupation Criteria
To ensure that residential neighborhoods are not adversely affected by home occupations, every home occupation must meet the following criteria:
Clients: Only two clients are permitted in the dwelling at one time.
Employees: Only occupants of the dwelling may be employees or unpaid volunteers of the home occupation.
Environment: Obnoxious odors, vibrations, glare, fumes, dust, electrical interference or noise shall not be detectable outside the dwelling or through the vertical or horizontal common walls of an attached dwelling.
Hours: Clients are permitted at the residence only between the hours of 9 a.m. and 9 p.m.
Vehicles: A maximum of one business vehicle with a manufacturer's gross vehicle weight of less than 10,000 pounds is permitted to be kept, garaged, or stored at the residence.
Signage: Signage must conform to the residential signage requirements set forth in the Municipal Code.
Location: Home occupations, including storage, are permitted in the dwelling unit. They are also permitted in an attached garage, provided that the required number of covered parking spaces is not displaced. In a detached garage or accessory building, only 100 square feet floor area may be devoted to a home occupation, and the required number of covered parking spaces may not be displaced. Home occupations, including storage, are not permitted in carports or the yard areas.
Manufacture: No manufacture or assembly, other than hand-crafted products, is permitted.
Sales: An order may be filled on the premises if it is placed earlier by a customer using telephone, mail order, or through attendance at a sales party. Although not part of a home occupation, twice-yearly special sales may be held at the residence for the purpose of selling hand-produced goods to invited guests. Such sales are allowed provided that (i) no more than two such sales are allowed in any calendar year; (ii) no such sale is conducted for more than four consecutive days; and (iii) such sales are conducted between the hours of 9 a.m. and 9 p.m.
Certain home businesses are not compatible with a residential neighborhood because of their potential for either hazard or nuisance. The following activities are prohibited as home occupations by the Municipal Code:
Is Payment of the Business License Tax Required for a Home Occupation?
Yes, a signed and completed business tax registration form and tax payment are required by the City Treasury Division. The Treasury Division is located in the Development Services Center (first floor of City Hall), and can be reached at (408) 535-7055.
You may go through Preliminary Review process by submitting a Preliminary Review application at the Planning Counter to receive feedback from planning staff on your proposal.
Be advised that, given the recent economic downturn, the City Council has adopted several ordinances to allow certain additional Development Permit extensions.
Specifically, either a Single-Family House Permit or an Historic Preservation Permit will be required. For more information, please see our Single-Family House Permit brochure and/or our Historic Preservation section.
Urban Village areas were selected specifically as the best areas of the City for new growth to occur. We deliberately left out most of the areas already developed as single-family neighborhoods. By concentrating new development in these newly designated areas it will help the City meet its environmental, fiscal, economic, and transportation goals, including but not limited to:
Prior to preparation of an Urban Village Plan, this designation supports uses consistent with those of the Neighborhood Community Commercial designation, as well as development of “Signature” Projects (see “Signature” Projects section below for a description of this type of project). Following preparation of an Urban Village Plan, the appropriate use for a site will be commercial, residential, mixed-use, public facility or other use as indicated within the Urban Village plan as well as those uses supported by the Neighborhood/Community Commercial designation
Residential development under the Envision General Plan is planned to occur in phases, referred to as Horizons, in order to carefully manage San José’s expected housing growth. Generally Urban Village Growth Areas included in the first Horizon are designated on the Land Use / Transportation Diagram with the Urban Village land use designation (orange color on the map) and will be available for residential and mixed use development up to their entire planned capacity following preparation of an Urban Village plan.
Future Horizons are designated as being within an Urban Village Boundary, but typically not yet designated with the Urban Village land use designation (orange color on the map). Commercial and mixed use non-residential development is allowed in any horizon.
Those properties within the current Horizon may be able to develop a residential project consistent with the Urban Village Plan versus a property within a future Horizon that may not be developed yet with for residential use.
Downtown, Urban Village Corridors (East Santa Clara Street, Alum Rock Avenue, West San Carlos Street, and The Alameda)
BART Station, Light Rail Station, and Light Rail Corridor Urban Villages
Planned Light Rail Stations and Corridors, Commercial Centers, and Neighborhood Urban Villages
The City Council will consider whether the jobs/ housing balance, fiscal sustainability, and infrastructure are sufficiently strong to move into each subsequent Plan Horizon. Once another Horizon is opened, additional geographic areas will be available to possibly develop residential.
The permitting process for a Pool Project will depend on the proposed use or mix of uses and the site’s zoning designation. A project may require a rezoning followed by a development permit or it may just require a development permit. It is suggested that potential applicants file a Preliminary Review Application before applying for a permit.
The Envision San Jose 2040 General Plan has a series of designations that identify targeted locations for growth intensification, which include Urban Village Areas, as well as, Downtown, Transit Employment Centers, and Specific Plan Areas. The General Plan incorporated six (6) of the nine (9) Specific Plans or Planned Residential Communities that were contained within the San Jose 2020 General Plan. Three (3) Specific Plans/Planned Residential Communities were retired.
The following are the remaining nine (9) Specific Plan areas with their growth assignments:
If the property is within an Urban Village Boundary, you may also rezone consistent with the underlying General Plan land use designation. (See Title 20 Zoning Ordinance Chapter 20.1420.110 – Conformance with the General Plan, for other General Plan land use designations conforming zoning districts)
A site is zoned R-M Multiple Residence, has an Urban Village land use designation, and there is an existing single-family house that wants to convert to a residential care facility of 6 or fewer persons. The use is permitted in the R-M District and requires no new construction or planning permit, therefore the use may be implemented.
A site is zoned R-M Multiple Residence and has an Urban Village land use designation, a new construction residential development would not be in conformance with the General Plan (unless it was a signature project or incidental residential) and therefore could not be implemented.
Example #1: A site is zoned R-M Multiple Residence and has an Urban Village land use designation, a new construction sorority house is proposed. This use would not be in conformance with the General Plan (unless it was a signature project or incidental residential) and therefore could not be implemented.
Example #2:A site is zoned CP Commercial Pedestrian and has an Urban Village land use designation, a daycare center, which is a conditional use in the CP District, is proposed. Prior to an Urban Village Plan, the Urban Village land use designation supports uses consistent with those of the Neighborhood Community Commercial land use designation, of which a daycare is consistent. Therefore, a Conditional Use Permit for a daycare can be found consistent with the General Plan and be approved subject to conformance with all other applicable General plan goals and policies and other City policies.
Example #1: A site is zoned CG Commercial General and has an Urban Village land use designation, a wireless communication antenna (slimline monopole), which is a special use in the CG District, is proposed. Prior to an Urban Village Plan, the Urban Village land use designation supports uses consistent with those of the Neighborhood Community Commercial land use designation, of which a slimline monopole is consistent. Therefore, a Special Use Permit for slimline monopole can be found consistent with the General Plan and be approved subject to conformance with all other applicable General plan goals and policies and other City policies.
o Mechanical: using traps, tools, or hand removal, such as weed pulling.
o Cultural: adjusting planting location or timing; or other planting techniques which can expose pests to predators, destroy their food supply, shelter or breeding habitats.
The Bay Area Ridge Trail Council provides additional opportunities to maintain trails on a regional basis and posts a current schedule of events.
The Friends of the Guadalupe River Trail & Gardens work with local corporations to conduct Corporate Work Days to clean up the park and trail.
For vandalism, call the Park Concern Hot Line at 793-5510 or via email at firstname.lastname@example.org.
Point your mouse over "Adopt-A-Creek Program" Select "Request a pickup or sign installation - Lower Peninsula/West Valley Watershed" Scroll down a bit to "BOX 2" and next to "Request type" select "Service Request" Enter details in the "your request" window (permit number, name of group, creek name, cleanup time, trash location, your contact info etc.,). If it's a specific trash location, enter the address in the next area OR if no address provide details about the location Last step: "BOX 3" - Login, Register to create an account or send a message.
Contact your local, state and federal governing officials to express support for programs that fund trails. As a reference, the Annual Trail Report provides the grant programs that the City pursued over the past fiscal year.
The State of California Coastal Conservancy is offering a unique license plate as a great way to show your support for protecting and restoring natural habitats and providing open space and recreation (trails).
Tell us about how your employer supports bicycle commuting. We can always use Letters of Support when submitting grants – getting them from companies that see the trails as an important commute option makes the grant application far more compelling.
Send us your trail story or allow us to interview you. We want to share your story if you are commuting regularly on San Jose’s trails. These stories reinforce that real people are using trails as part of of their regular work day, and the area's economy benefits as a result.
• The requestor may appeal to the City Public Records Manager.
• The requestor may appeal to the City Council Rules and Open Government Committee either before or after an appeal to the City Public Records Manager by contacting the Office of the City Clerk.
• Should the response of the Rules and Open Government Committee be unacceptable to the requestor, he or she may appeal to the Elections and Open Government Committee or directly to the City Council by contacting the Office of the City Clerk.
• Should the response of the Elections and Open Government Commission be unacceptable to the requestor, he or she may appeal to the City Council by contacting the Office of the City Clerk
• The requestor may file an appeal with the Santa Clara County Superior Court at any time before, during, or after resorting to any other option listed here.
Contact Information. Contact information for the Open Government Manager and the Office of the City Clerk is as follows:
Open Government ManagerOffice of the City Manager200 E. Santa Clara StreetSan Jose, CA 95113Tamara.Becker@sanjoseca.gov(408) 535-8120
Office of the City Clerk200 E. Santa Clara StreetSan Jose, CA email@example.com(408) 535-1260
If you have an approved wye-type cleanout located between the curb and five feet back of the sidewalk, the City will clear blockages and repair the lateral as needed, from the cleanout to the main line, at no cost to the property owner.
If the lateral blockage is between the wye cleanout and the building, it is the property owner's responsibility to repair it.
If there is no wye cleanout, the property owner is responsible for maintaining the lateral from the building to the main line.
City Department representatives are instructed to refer vendor inquires to Purchasing. In turn, Purchasing suggests that you register your company at http://www.bidsync.com. The best view of the City's procurement of products and services is attained by visiting BidSync to view bid/contract opportunities and to review historic bids that the City has undertaken.
Current and past City of San José bidding opportunities can also be viewed via a BidSync portal on our website under Bid Opportunities
City Departments do not have authority to make purchase commitments, and Departments are instructed to forward all sales calls to Purchasing. Purchasing in turn, suggests that Vendors register on BidSync.
Yes. Whenever feasible, the City prefers to purchase and use products with recycled content and/or products that are recyclable. The City has adopted an “Environmentally Preferable Procurement” (EPP) policy. The goal is to encourage the procurement of products and services that help to minimize the environmental impact resulting from the product’s use and disposal.
These products include, but are not limited to, those that contain recycled content, conserve energy or water, minimize waste or reduce the amount of toxic material used and disposed. Computers and other electronics are a growing focus of environmentally preferable purchasing activities due to their high prominence in the waste stream, their numerous hazardous chemical constituents, and their significant energy use. Moreover, when these products are improperly disposed of they can release hazardous substances that pollute the environment.
Please refer to the Policy at http://www.sanjoseca.gov/DocumentCenter/View/3862 to learn more.
For more information about the City of San José’s environmentally preferable procurement Programs, please visit: http://www.sanjoseca.gov/index.aspx?nid=1774
Title 4.12 of the City’s Municipal Code provides extensive information on the laws governing the Procurement of Goods and Services. Our online portal also provides a fast and easy to use Search function for specific information.
The City’s Council Policy Manual also addresses procurement related topics. Council Policy # 0-29, Public Private Competition outlines the goals and guiding principles for the public-private competition process and guidelines for conducting a competition process.
Council Policy # 0-35, Procurement and Contract Process Integrity and Conflict of Interest defines and details the processes followed to provide a fair opportunity to participants in competitive processes and awards of City contracts. Other Council Policies can be viewed online at: http://www.sanjoseca.gov/index.aspx?NID=444.
Additionally, the City Administrative Policy Manual lists 13 policies related to purchasing products and services. These policies can be viewed on our website at: http://www.sanjoseca.gov/index.aspx?nid=3843#pp
The payment process in the City is decentralized. Please contact the Billing/Accounts Payable person of the department you are providing the product or service to expedite late invoice payments. Always indicate purchase order/contract number on all invoices, shipping tags, and other correspondence relevant to the order/deliverable.
Contact information can be found on each purchase order or contract. Follow the invoicing requirements on your purchase order or contract for submission of complete, accurate, and timely invoices.
The City issues payment approximately thirty (30) days after acceptance of the merchandise/service and, receipt of the complete and accurate original invoice, whichever is later.
The City does not pay late charges.
The City’s standard payment terms are Net 30 from receipt date of a correct and proper invoice. Invoice must contain the purchase order number, product/service description, quantity received, unit price and extended price.
The City shall make best efforts to ensure timely payments. In the event invoices become overdue, the City shall promptly notify vendor of the nature of the delay and both parties shall make reasonable effort to reconcile and resolve the source of the delay concerning the payment in question. The liability of the City at any time shall be limited to the amount remaining under this agreement.
To become a supplier/vendor with the City of San José, please register with BidSync to be able to receive automatic notification of solicitations that match your line of business and to download solicitations and associated documents which are issued by the Purchasing Department.
There is no cost to Vendors to register and participate for City of San José Bids. However, when registering, you need to tell the BidSync Customer Service Representative that you are registering for City of San José Bids which are free. Please note that BidSync does charge for access to other agencies and/or national bids. If you have any problems registering on-line, contact BidSync toll-free at (800) 990-9339.You may also view current and past solicitations on the City’s purchasing website via a BidSync portal under Bid Opportunities.
Yes. Effective June 18, 2004, the City adopted Ordinance 27136 which established a Local and Small Business Preference Policy for the procurement of supplies, materials, equipment, and services. In order to receive the Local and Small business preference, suppliers must meet the eligibility requirements and complete the Qualifications for this Agency as may be applicable for on-line registration and electronic submission. For hardcopy submission, a completed and signed Local and Small Business Preference form must be included in the bid package. If these forms are not properly completed and submitted with bid, the preference will not be granted, even if your business qualifies. More information is available under Local & Small Business on our website.
Note: For some grants and federal funded solicitation, no local or small preference are awarded.
To register for a Business Tax License, suppliers can complete and submit an application online at: http://www.sanjoseca.gov/DocumentCenter/View/11998, or fill out the hardcopy application and mail or deliver in person as specified on the form.
Generally, Request for Quotations (RFQ) and Request for Bids (RFB) are awarded to the lowest responsive, responsible bidder.
Request for Proposals (RFP) are generally awarded based on best value and evaluated based on a variety of factors. Please refer to each solicitation for specific information under the section entitled, Basis of Award.
In order to download solicitations which include the Bid Packet, amendments and related documentation in order to participate in bids, you must be a registered BidSync user.