SENIOR ANALYST (1654)/PT(1655)

12/22/88

Rev 6/92

City of San José

SENIOR ANALYST (1654)

SENIOR ANALYST (Part-Time) (1655)

CLASS PURPOSE

Under direction, performs professional analytic work of considerable difficulty in general administrative matters that may involve assignments in the areas of personnel analyses, budget, fiscal and organizational analyses including general staff analyses. May manage a unit or section. Performs related work as required.

TYPICAL DUTIES AND RESULTS (Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed.)

Confers with department managers on the more difficult management/administrative problems, supervises or leads in gathering facts and data for problem resolution; evaluates, prepares reports and recommendations for improved City departmental operations, services systems or organizational methods.
Prepares and monitors the City's departmental budget; prepares revenue estimates; establishes fees and charges; prepares and monitors capital budgets, grants, contracts and other financial transactions.
Analyzes organizational structures, functions, procedures and practices; provides analyses and recommendations of various kinds and levels of services provided by City government, authorized manpower and other budgeted resources.
Negotiates, develops contracts, grants and special funds to meet specific City or department needs; prepares bids and specifications.
Manages, supervises, or coordinates administrative and analytic staff support activities in a variety of departmental functions, providing the direct planning, management and monitoring of services in assigned area.
Consults with administrative, supervisory and line personnel of City departments in determining training and educational needs; establishes and monitors in-service training programs; conducts regular safety training programs for supervisory or line personnel; monitors affirmative action progress; and participates in employee relations.
Supervises, leads and coordinates complex City-wide classification issues to determine the appropriateness of creating new classifications for the City Classification Plan, to determine correct allocations and reallocations of individual positions.
Supervises, develops, administers, analyzes and evaluates written, oral and performance, employment examinations.
Confers with departmental officials to determine personnel needs and provide assistance on City-wide personnel practices and problems.
Uses automated data processing applications, including spreadsheets and databases, to analyze and present information.

DISTINGUISHING CHARACTERISTICS

This class is the highest level in a general analytic series that involves the most difficult and complex assignments in personnel analyses, budget, fiscal and organizational methods analyses including general staff analyses. An incumbent in this class supervises or leads others in the lower level analytic classes of Analyst I and II. The specific analytic duties of this class may vary widely depending upon the administrative nature of assignments and in the departmental location of an incumbent. This class differs from that of Analyst II in that an incumbent of the latter performs less complex assignments and does not normally lead or supervise other professional staff on a continuing basis. Incumbents in this class are involved in the most complex administrative assignments in support of management.

TYPICAL END RESULTS

In-depth analytical reports regarding the effectiveness, productivity and efficiency of programs and operations of City departments. Eligible lists for the selection of City personnel. Cost effective departmental administrative support programs. Recommendations for position allocations, salary levels, new City classifications, new City programs and services, budget allocations and staffing levels.

QUALIFICATIONS

Minimum Knowledges, Skills and Abilities

Knowledge of the principles, practices, and problems of City organization, administration and management.
Knowledge of contract and grant administration principles.
Knowledge of City government's organizational structure, and functions.
Knowledge of financial management including government financing and budgeting and accounting theory and practices.
Knowledge of personnel administration, and employee relations.
Knowledge of the principles, methods, and techniques of public personnel administration, including position classification, salary and wage administration, recruitment and personnel selection, safety and training programs.
Knowledge of the principles and practices of supervision.
Knowledge of report writing techniques and the principles of editing.
Knowledge of basic research techniques and statistical methods.
Knowledge of principles of organization and methods analyses.
Ability to evaluate administrative problems and present solutions.
Ability to communicate effectively with others.
Ability to organize, analyze and interpret data.
Ability to use automated data processing applications to compile and analyze data and present information.

Competency Knowledges, Skills and Abilities

Knowledge of contract writing, negotiation techniques, liability requirements.
Knowledge of the organization, functions and processes of City, County, State and Federal levels of government.
Knowledge of public contact skills, staff support and group process skills.
Knowledge of City codes, charters, ordinances, procedures and policies.
Ability to prepare and revise City policy and procedure manuals.
Ability to understand, interpret, and apply personnel rules, standards and procedures.
Ability to perform general administrative staff analytic work of considerable difficulty in various areas of public administration.
Ability to assign, train, supervise, and evaluate assigned staff and their work.

Training and Experience

Completion of a Baccalaureate Degree, or its equivalent, from an accredited college or university in business or public administration or a closely related field and four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of personnel, budget, fiscal and/or organizational methods analyses including general staff analytical work. One (1) year of additional education above the Baccalaureate Degree level may be substituted for one year of the required management/administrative analytic work.

Licenses/Certificates

Possession of a valid California driver's license may be required for some assignments.

(3566q)