ASSISTANT TO THE CITY MANAGER FOR INTERGOVERNMENTAL RELATIONS (U) (1664)

5/80

Rev & Ret 7/84

City of San José

ASSISTANT TO THE CITY MANAGER

FOR INTERGOVERNMENTAL RELATIONS (U) (1664)

CLASS PURPOSE

Under general direction, performs professional administrative work of considerable difficulty in coordinating intergovernmental programs and activities. Performs related work as required.

TYPICAL DUTIES AND RESULTS (The position may not include all the duties listed, nor do the examples cover all the duties which may be performed.)

Coordinates activities and provides information and staff reports to assist City Council members in serving as members of City task forces, legislative committees and fulfilling other intergovernmental responsibilities.
Provides staff support for City Council members in their activities involving the Intergovernmental Council, League of California Cities and National League of Cities.
Reviews agendas of various governmental and intergovernmental entities to determine those items that the City should act on or initiate a formal response.
Refers information requiring formal responses to appropriate City departments and coordinates follow-up.
Coordinates activities and provides staff support to Council Committee on Administrative Services.
Monitors and analyzes pending legislation affecting the City.
Ensures that City Council and Administrative Services Committee are aware of contemplated legislation that may affect policy or operations.
Coordinates development of City position with guidance from Council, City Manager, and various departments and ensures position is communicated to City legislative delegation.
Prepares reports for City Manager on matters arising at meetings with City Council.
Develops improved processes for disseminating information to Council members.
Directs or coordinates the response to Council citizen complaint referrals.
Coordinates the identification, procurement, and management of grant funds.
Investigates grant fund sources and advises City management on grant availability and grant application process.
Ensures that all grant applications are consistent with City policies, goals and objectives and fiscal requirements.
Provides staff support to Grant Review Committee.
Performs liaison and personal contact work with other city, county, state, federal and intergovernmental agencies to develop effective working relationships and obtain necessary information.

Typical End Results Include: The provision of information and written analyses to Council members regarding intergovernmental matters; the development of the City's position on or response to pending governmental or intergovernmental legislation and issues; the effective initiation and utilization of grant funds for City projects and programs; the effective staff support of appropriate Council committees.

DISTINGUISHING CHARACTERISTICS

This is a single position class in the unclassified service. The incumbent reports directly to the City Manager and is responsible for coordinating various activities to insure effective City intergovernmental programs.

QUALIFICATIONS

Minimum Knowledges, Skills and Abilities

Knowledge of the principles and practices of public administration.
Knowledge of evaluation techniques and grants search.
Knowledge of the organization, functions and processes of local government.
Knowledge of the principles and practices of supervision and management.
Ability to analyze legislative activities and make appropriate recommendations.
Ability to write clear and comprehensive reports.
Ability to express oneself clearly and concisely, both orally and in writing
Ability to establish effective interpersonal relationships.

Competency Knowledges, Skills and Abilities

Knowledge of the policies, operations and organization of the City of San Jose.
Knowledge of the principles and practices of public finance and the City's budgeting procedures.
Knowledge of the functions and procedures of all levels of governmental agencies.
Ability to research and analyze grants and legislative issues.

Training and Experience

Any combination of training and experience equivalent to successful completion of advanced undergraduate course work from an accredited college or university in Business Administration, Public Administration or a related field, and two (2) years of increasingly responsible analytic or administrative experience.

Licenses/Certificates

Possession of a valid California Driver's License may be required.

(Formerly Intergovernmental Policy Coordination Supervisor)

(2180Z/0361P)