"A" = Actual Control "P" = Proposed Control
| CONTROLS | ||||||||||||||||||||
| THREATS | C3-1 MH Roster lists known buildings and units. | C3-2 Inspector verifies number of units | C3-3 Vendor issues permit renewal based on IT data | C3-4 CE inspector attends weekly Building Division meeting to learn of new construction. | C3-5 Procedure for issuing a new occupancy permit. | C3-6 Vendor collects and posts cash receipts, notifies Finance of delinquencies. | C3-7 Vendor issues 30 & 60 day late notices and penalties | C3-8 Vendors send list of unpaid accounts to Finance. | C3-9 Draft procedures for delinquent occupancy permits & revoked permits. | C3-10 Estimate of proposed costs and revenue is prepared and included in Fees and Charges Report. | C3-11 MH unit inspection target plan by service area identifies number of units to be inspected and establishes inspector caseload. | C3-12 CE Supervisor periodically meets with staff to monitor progress. | C3-13 MH Supervisor reviews VAX reports to ensure staff are meeting goals. | C3-14 CE Receives CDBG funding to fund priority inspections. | C3-15 Inspectors use checklist to document findings. | C4-16 Some MH training and memorandums issued to staff. | C3-17 When problems are identified, reinspections are scheduled and logged in | C3-18 Calculated annually and included in Fees and Charges report. | C3-19 Inspectors track due date and schedule reinspections. | C3-20 (Proposed) Procedure for assessing and collecting reinspection fees. |
| T3-1 All multiple housing buildings/units are not identified and assessed fees. | A | A | A | A | A | |||||||||||||||
| T3-2 Fees are not properly collected and posted to accounts. | A | |||||||||||||||||||
| T3-3 No action taken on late and delinquent occupancy permit payments. | A | A | A | |||||||||||||||||
| T3-4 Residential Occupancy Permit is not cost-recovery. | A | |||||||||||||||||||
| T3-5 All multiple housing units are not inspected according to CE goals/priority. | A | A | A | A | ||||||||||||||||
| T3-6 Multiple housing inspections are not performed consistently. | A | A | ||||||||||||||||||
| T3-7 Reinspection fees are not properly assessed or assessed consistently. | A | P | ||||||||||||||||||
| T3-8 Reinspection fees are assessed, but not collected. | P | |||||||||||||||||||
| T3-9 Reinspection fee revenue is not cost-recovery. | A | |||||||||||||||||||
| T3-10 Follow-up is not done to ensure corrective action is taken. | A |