"A" = Actual Control "P" = Proposed Control
| CONTROLS | |||||||||||||||||||||||||||||||||||||||||||||
| THREATS | C-1 Department members are required to turn in all property coming into their possession by Duty Manual Section L200. | C-2 The Property Report (200-13) acts as the receipt for money or property booked into Property. | C-3 Each piece of property is assigned a case number and entered into an incoming property log in accordance with policy. | C-4 In some cases, stolen and embezzled property is returned to the rightful owner by order of the court. | C-5 Money and jewelry are entered into an incoming log, and listed on the Property Report (F-13). | C-6 Money and narcotics are secured in separate locked containers after being booked into Central Supply. | C-7 Safe combinations are restricted to two Property Room employees. Keys are logged and controlled. | C-8 The "Cash Handling Manual" requires regular audits by the Fiscal Unit. | C-9 Cash Handling Manual requires deposits of unclaimed money to the Treasury Department. | C-10 Officers are required to enter all booked narcotics into an incoming log. | C-11 Property other than cash and narcotics is entered into a log and listed on the Property Report (F-13). | C-12 NCI conducts regular audits and inspections which include Valtox tests. | C-13 Narcotics are also entered into an incoming log by the officers. The Property Specialist then prepares a Control log. | C-14 The Narcotics Tracking System uses a restricted access system to prevent manipulation of information. | C-15 Court sends emeo to the Property Supervisor informing her that property is ready for pickup. | C-16 Policies and procedures require that items being transported to the County Lab be entered on the Controlled Substance log. | C-17 Descriptions of property are listed on the Property Report by the booking officer in accordance with Duty Manual. | C-18 Again, employees are trained on entry of property into the database. This is overseen by the Senior Police Property specialist. | C-19 All property is stored in secured areas. Visitors must sign in and be escorted while in the storage areas. | C-20 Policies and procedures require that I.D. be presented upon release of property. | C-21 Again, work is overseen by the Property Room Supervisor. Property is not released without the approval of the supervisor. | C-22 Policies and procedures require that letters be sent to owners informing them as to how to pick up their property. | C-23 Property staff are trained to be certain they are releasing property to the rightful owner. | C-24 Property employees are trained to update the database upon release of property, and this is overseen by the supervisor. | C-25 Penal Code Section 12028d is adhered to by the department. Guns are destroyed only in the month of July. | C-26 After destruction the remains are viewed to ensure that all guns have been destroyed beyond a useable condition. | C-27 Employees are trained to follow Penal Code Section 12028f, and this is overseen by the Property Room Supervisor. | C-28 After the destruction list is prepared, a thorough and complete inventory is completed by two Property Specialists. | C-29 After the inventory, guns are boxed are placed in large plastic bags and sealed with tape. | C-30 Policies and procedures require that property is turned over to GSA for disposition. | C-31 Outgoing property is documented on the Property Report (F-13) as returned to owner (RTO), returned to finder (RTF). | C-32 Policy and procedures require all released money be signed for on the Property Report, and safe logs prepared. | C-33 Policy and procedures require that found property be returned to the finder after approval by the Director of Finance. | C-34 Policy and procedures require that all unclaimed property be turned over to the Director of General Services. | C-35 Policies and procedures require that property be turned over to G.S.A. on an Auction Transfer Form. | C-36 Notices of found property in excess of a $50 value are published in a newspaper of general circulation. | C-37 Storage locations are alarmed with access by Property employee only. High risk property such as money, jewelry are in a safe. | C-38 Storage costs are not recovered by the department. | C-39 Flammable and combustible materials are stored in a specially-designed storage building. | C-40 Policy and procedures require disposition of property in a timely manner. | C-41 All property is assigned a unique case number, barcoded and entered into the Property Tracking System. | C-42 Although cases can be closed prior to the release of property, an IR44-45 report continues to be prepared. | C-43 Training and the operations manual are available to employees. Management staff oversees the program. | C-44 Timesheets are reviewed by the supervisor before approving. Overtime needs prior approval in all cases. | C-45 Again, training and the operations manual are available to employees. Management staff oversees the program. |
| T-1 Property received by the Police Officer is not turned over to the property room. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-2 A copy of the receipt for money or property taken from defendants on arrest is not turned in with the property. (Penal Code Section 1412) | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-3 Property alleged to be stolen or embezzled and brought into the property room or taken from the person of a prisoner is not described in a ledger nor is it assigned a separate number. (Penal Code Section 1413) | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-4 The person from whom the stolen or embezzled property was taken is not notified before said property is transferred to another person who offers proof of ownership. (Penal Code Section 1413) | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-5 Upon initial receipt high risk property such as money, narcotics, and jewelry is not accounted for. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-6 High risk property is not adequately secured after receipt in the property room. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-7 Keys or safe combination are not controlled resulting in loss or misappropriation of property. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-8 Money is not accounted for on a regular basis. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-9 Money is not turned over to the Treasury Department or it's turned over on an untimely basis, resulting in lost revenues to the City. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-10 Narcotics are not accounted for on a regular basis. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-11 Property other than cash and narcotics are not accounted for on a regular basis. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-12 A non-narcotic item can be substituted for a narcotic. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-13 Narcotics are lost or misappropriated. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-14 Someone can improperly manipulate the information in the (NCI) narcotic database. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-15 Property remains at court after the case is adjudicated. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-16 Property in transit to, at, and returning from the county crime lab is not accounted for. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-17 Property is incorrectly identified. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-18 Property is not entered into the database or is incorrectly entered. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-19 The Chain of Custody over evidence is not maintained. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-20 The wrong property is returned, destroyed, or sent to auction. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-21 The property is released before the case is adjudicated. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-22 The owner of the property is not notified that the property is in the custody of the Police Department. (Municipal Code 2.28.030) | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-23 Property that should have been returned to the "rightful" owner is destroyed or released to wrong person. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-24 Property remains in the database after being released. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-25 Guns are not destroyed in the month of July. (Penal Code section 12028d) | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-26 Guns are not destroyed to the point where they are no longer usable. (Penal Code section 12028d) | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-27 A gun is destroyed before reasonable notice is given to the lawful owner. (Penal Code section 12028f) | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-28 Guns listed in the destruction list are lost or misappropriated. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-29 Guns listed for destruction are not destroyed. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-30 Property that is not yet authorized to be transferred is transferred to a City Department or individual City employee. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-31 Disposition of property is not known. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-32 The release of money is not accounted for. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-33 The property is not turned over to the finder. (Municipal Code 2.28.050) | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-34 Property not claimed by the owner or finder is not turned over to The Director of General Services for auction. (Municipal Code 2.28.050) | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-35 Property that could be used by a City Department is turned over for auction or destruction. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-36 No notice of found property is published in a newspaper for general circulation. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-37 Property is subject to loss at the four stage locations. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-38 Reasonable storage costs are not recovered. (Civil Code Section 2080.1) | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-39 The storage of flammable/combustible materials is not in conformity with State and local fire regulations. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-40 Property that should be disposed of is not disposed of. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-41 Property is lost or misplaced. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-42 Case is closed prior to the property being cleared. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-43 Established tasks are not being performed. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-44 Employees make mistakes. | A | ||||||||||||||||||||||||||||||||||||||||||||
| T-45 Work hours are incorrectly reported. | A |