Subject: REPORT ON BIDS FOR TRUCKS
WITH VAN TYPE BODIES
Report on bids and award the purchase of two (2) 14,250 pound trucks with 12-foot van type bodies to the low bidder, Monarch Truck Center (San Jose), at a total cost of $141,928.96, including tax, and authorize the Director of General Services to execute the purchase order for the:
a. immediate purchase of two (2) units; and
b. subsequent purchase of additional units at the same bid price without further Council action other than the appropriation of necessary funds.
BACKGROUND
The General Services Department/Fleet Management Division has requested the purchase of two (2) 14,250-pound trucks with 12-foot van type bodies. The Department of Transportation will utilize these units for street landscape maintenance throughout the City.
These units are replacements for vehicles that have met or exceeded their replacement criteria.
A notice inviting bids was published April 20, 2001. Additionally, bid packages were mailed to twenty-five (25) vendors. Bids were publicly opened May 1, 2001 and are listed below:
|
|
Sub-Total |
8% Sales Tax |
Non-Taxable |
Total
|
|
Monarch (San
Jose) |
$129,312.00 |
$10,344.96 |
$2,272.00 |
$141,928.96 |
|
Golden
Gate (Oakland) |
$130,866.00 |
$10,469.28 |
$1,500.00 |
$142,835.28 |
|
Monarch (San
Jose) |
$135,776.00 |
$10,862.08 |
$1,998.00 |
$148,636.08 |
|
FJM
Bering (San
Jose) |
$138,662.00 |
$11,092.96 |
$4,250.00 |
$154,004.96 |
Monarch Truck Center was the low bidder. Monarch Truck Center submitted two separate bids. They quoted an Isuzu unit and a Hino unit. We are requesting the purchase approval of the Isuzu unit.
San Jose Municipal Code Section 4.12.148 entitled "Additional Quantities," states "...the City Manager may purchase additional quantities at the award price..., if such options for additional quantities was approved by Council."
In all formal bids issued, the Department of General Services asks each vendor if the price will be guaranteed for additional quantities. When that option is offered, the Department seeks Council approval to make future awards should the need arise for additional units.
This bid was advertised in the San Jose Post Record and was placed on the City of San Jose web site.
This memorandum has been coordinated with the City Attorney’s Office, Budget Office, and the Department of Transportation.
Fund: Vehicle Maintenance and Operating Fund-552
Amount: $2,145,000
Budget Document: 2000-01 Adopted Operating Budget, Pg. 630
FRANCIS B. MCVEY
Acting Director, General Services Department