Subject:  STREET LIGHTS CRACKDOWN 2001 PROJECT

 

COUNCIL DISTRICT:  Citywide

 

SNI AREA:  Washington/Guadalupe and Rocksprings/Tully/Senter/Santee/ Kennedy

 

RECOMMENDATION

 

Report on bids and award of contract for the Street Lights Crackdown 2001 Project to the sole bidder, Pacific Electric Company, in the amount of $137,035, and approval of a contingency in the amount of $13,000.  NEPA:  Exempt.

 

BACKGROUND

 

This proposed project will provide street lighting improvements in Project Crackdown Areas.  The Project Crackdown Areas were defined and locations prioritized by the Parks, Recreation and Neighborhood Services Department staff.  Each Project Crackdown Area Coordinator coordinated the locations with their community members through their neighborhood associations.  The proposed street lighting improvements in the Washington and Santee Neighborhood Areas are identified as part of the “top ten” community priorities for the Strong Neighborhood Initiative in the Washington/Guadalupe and Rocksprings/Tully/Senter/Santee/ Kennedy Areas.  The locations where street light improvements are proposed are listed in Attachment 1.  Location maps are indicated in Attachment 2.

 

This proposed project provides 30 new street lights in the Project Crackdown Areas.  In addition, the project provides 47 upgrades of existing street lights.

 

The scope of work for this proposed project involves installing new electroliers, replacing, rewiring and relocating existing electroliers, upgrading luminaires, installing conduits, conductors, aerial power cables, and pull boxes.

 

ANALYSIS

 

Bids were received on May 3, 2001, with the following results:

 

Contractor                                Base Bid           Variance Amount        Over/(Under) Percent

 

Engineer's Estimate             $164,600                       --                                     --

Pacific Electric Co.                    137,035                 ($27,565)                         (16.7%)

(San Jose, CA)

 

The sole bid submitted by Pacific Electric Company, is 16.7 percent below the Engineer’s Estimate.  The bid is lower than anticipated due to the reduced material cost from a new material supplier as indicated by the sole bidder.  Several plan holders did not submit a bid for this project due to scheduling conflicts.

 

A contingency in the amount of $13,000 is requested for any unforeseen conditions which may arise during construction of this project.

 

PUBLIC OUTREACH

 

Public Works Engineering Notices showing the proposed new street light locations were sent to residents and Project Crackdown Area Coordinators for distribution.

 

This project was listed on the City's Internet Bid Line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all public works construction projects are routinely provided to a standard list of various contractor organizations, builder's exchanges and disadvantaged business organizations, including United Minority Business Enterprises and the San José Minority Business Development Center.

 

 

COORDINATION

 

This project was coordinated with the Parks, Recreation and Neighborhood Services Department, Pacific Gas and Electric Company, and the Offices of the Risk Manager, Equality Assurance and the City Attorney.

 

COST IMPLICATIONS

 

1.     COST OF RECOMMENDATION:         $137,035

 

2.         ESTIMATED COST OF PROJECT:

 

Project Development                                                 $    8,000

Construction                                                                137,035

Public Outreach                                                               4,000

Design & Construction Management                              50,000

Contingency                                                                  13,000

                                 TOTAL PROJECT         $212,035

 

3.         SOURCE OF FUNDING:           441 – Community Development Block Grant

                                                            465 – Construction Excise Tax Fund

 

4.     ESTIMATED STARTING DATE OF CONSTRUCTION:  July, 2001

 

5.         ESTIMATED COMPLETION DATE OF CONSTRUCTION:  October, 2001

 

BUDGET REFERENCE

 

Fund :                           441

Appn:                           5395

R.C.:                            115433

Amount:                       $120,005

Budget Document:        2000-2001 Appropriation Ordinance #26141, as amended on 11/28/2000, Section 13.01, Item #g.8.

 

Fund :                           465

Appn:                           5356

R.C.:                            113713

Amount:                       $1,260,000

Budget Document:        2000-2001 Appropriation Ordinance #26141, Section 2.4, Item #z.05.2.

 

NONDISCRIMINATION

 

The City of San José Nondiscrimination Requirements are included in this project as required by of Chapter 4.08 of the San José Municipal Code.

 

NEPA

 

Exempt.

 

 

RAJEEV BATRA

Acting Director, Public Works Department

 

 

STREET LIGHTS CRACKDOWN 2001

 

ATTACHMENT 1

 

 

LOCATIONS FOR STREET LIGHTS CRACKDOWN 2001:

 

·          Mayellen Avenue

·          Chiechi Avenue

·          South 19th Street

·          East William Street

·          South 10th Street

·          East Reed Street

·          Mastic Street

·          Almaden Avenue

·          Summer Street

·          Dobern Avenue

·          Clyda Drive

·          Sunset Avenue

·          South 20th Street

·          Carnelian Drive at Santee Drive

·          Audubon Drive at Santee Drive

·          McQuesten Drive at Crucero Drive

·          Eden Avenue

·          Fair Avenue

·          Thelma Way