Subject:            WEST SAN CARLOS SIDEWALK REPLACEMENT

 

COUNCIL DISTRICT:  6

 

 

REASON FOR ADDENDUM

 

City Council approval is requested to reject all bids for this project so that it can be re-advertised and re-bid prior to the end of this fiscal year.

 

RECOMMENDATION

 

Approval to reject all bids for the West San Carlos Sidewalk Replacement Project, and authorization for the Director of Public Works to re-advertise and re-bid the project.  CEQA:  Resolution No. 62614.

 

BACKGROUND

 

The City of San José Redevelopment Agency has requested the Department of Public Works to replace sub-standard and deteriorated sections of  the existing sidewalk and to install sections of a new sidewalk along Stevens Creek/West San Carlos Street between State Highway 880 and Meyellen Avenue (map attached).  The scope of the project includes demolition of asphalt and concrete, installation of new concrete sidewalks, wheel chair ramps, curb and gutters, driveways, and associated electrical work.

 

ANALYSIS

 

The bids were received on May 17, 2001 with the following results:

 

 

Contractor

Base Bid

Amount

Add Alt.

Amount

Variance

Amount

Over/(Under)

Percent

 

 

 

 

 

HRB Construction

  (San José)

$712,000

$26,000

$150,000

26

Engineer’s Estimate

$553,000

$35,000

---

---

J.J.R. Construction

  (San José)

$494,000

$45,000

($49,000)

(8.3)

Golden Bay Constr.

  (San Carlos)

$398,000

$28,000

($162,000)

(28)

 

During the bidding process, the City sent an addendum via facsimile to the builder’s exchanges and all listed contractors that had purchased the bid package for the project.  Because of a facsimile transmission error, one of the listed contractors did not receive the addendum prior to the May 17, 2001, bid opening date.  The contractor that did not receive the addendum submitted a protest after the bid opening.

 

Council always has discretion to reject all bids and to re-advertise the project.  Because the addendum was inadvertently not distributed to all listed contractors, staff believes that the fairest course of action is to reject all bids and to immediately re-advertise the project.  Subject to Council approval of this recommendation to reject all bids, the bid opening for the re-bid project is scheduled for June 14, 2001.

 

PUBLIC OUTREACH

 

This proposed project was listed on the City’s Internet bid line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all Department of Public Works construction projects are routinely provided to a standard list of various contractor organizations, builder’s exchanges and disadvantaged business organizations, including United Minority Business Enterprises and the San José Minority Business Development Center.

 

COORDINATION

 

This proposed project has been coordinated with the San José Redevelopment Agency, Department of Transportation, and the Offices of the City Attorney, Risk Manager and Equality Assurance.

 

COST IMPLICATIONS

 

1.         COST OF RECOMMENDATION: Engineer’s Estimate:  $588,000

 

2.                  COST OF PROJECT:     

Construction                                                                                     $588,000

Design and Construction Management                                                                   200,000

Contingency                   59,000

                        TOTAL                                  $847,000

 

3.                  SOURCE OF FUNDING:  450 – SJRA Capital Projects Fund  

 

4.                  ESTIMATED START DATE OF CONSTRUCTION: August, 2001

 

5.                  ESTIMATED COMPLETION DATE OF CONSTRUCTION: November, 2001

 

BUDGET REFERENCE

 

Fund:

450

Appn:

6810

RC:

113553

Amount:

$100,000

Budget Document:

2000-2001 Appropriation Ordinance, section 20.05, item 3(z15).

 

Additional funding will be appropriated at June 19, 2001 Council Meeting.

 

NONDISCRIMINATION

 

The City of San José Nondiscrimination Requirements are included in this project as required by Chapter 4.08 of San José Municipal Code.

 

CEQA

 

Resolution No. 62614.

 

 

RAJEEV BATRA

Acting Director, Public Works Department