Subject:     STREET LIGHTS CITYWIDE 2001 PROJECT

 

COUNCIL DISTRICT:  Citywide

 

RECOMMENDATION

 

Report on bids and award of contract for the Street Lights Citywide 2001 Project to the low bidder, and approval of a 10 percent contingency.  CEQA:  Exempt.

 

BACKGROUND

 

The proposed project involves the installation of new street lights and the upgrade of existing lights throughout different areas of the City.

 

One component of the proposed project will provide the installation of 10 new street lights and the upgrade of 17 existing street lights in the Great Oaks Neighborhood Area.  The locations in the Great Oaks Neighborhood Area were defined and prioritized by Parks, Recreation and Neighborhood Services Department staff and neighborhood residents.  These locations are listed in Attachment 1.  The proposed street lighting improvements in the Great Oaks Neighborhood Area are identified as one of the “top ten” community priorities for the Strong Neighborhood Initiative in the Edenvale/Great Oaks Area.

 

Another component of the proposed project will provide for the installation of at least 42 new street lights and the upgrade of at least 40 existing street lights in response to minor street light requests.  Minor street light requests are those requests where eight street lights or less are proposed.  These requests were received from residents and prioritized using criteria approved by the City Council.  The list of locations is provided as Attachment 2.  Several of these locations are within Strong Neighborhood Initiative areas and are listed on Attachment 3.

 

The final component of the proposed project will provide street lights from the backlog of minor requests which are prioritized but have no funding allocated.  The street lights for these locations will be constructed in priority order to the extent funding is available.  This component of the proposed project will be accomplished by obtaining bids from contractors for work at a unit price, at a fixed number of units, for individual contract pay items that are part of street light construction.  The individual pay items are based upon work designed to a preliminary engineering level and include the installation of conduit, electrical conductors, street light poles and luminaires.  After the award of contract, staff can further refine the street light design and direct the contractor to start work on small subprojects.  The contractors are compensated for their work based on the unit price bid for the respective pay items. 

 

The approach followed in the final component of the proposed project allows staff to be responsive to community-based requests.  This increased flexibility has been accomplished without increasing overall project costs.  The bid prices for the work order projects have been similar to the bid prices for conventionally bid electrical work. 

 

This proposed project is estimated to provide for the installation of new street lights and the increase in wattage (upgrade) of existing street lights in the following total amounts:

 

 

STREET LIGHTS CITYWIDE 2001 PROJECT

LOCATION

NEW STREET LIGHTS

UPGRADE OF STREET LIGHTS

GREAT OAKS AREA

10

17

OTHER CITYWIDE LOCATIONS

42

40

TOTAL

52

57

 

The exact number of street lights to be installed citywide will be determined during the work order process.

 

The scope of work for this proposed project involves installing new electroliers, replacing, rewiring and relocating existing electroliers, upgrading luminaires, installing conduits, conductors, aerial power cables, and pull boxes.

 

 

ANALYSIS

 

Bids will be received on May 24, 2001, with the results following in a supplemental memorandum.

 

A construction contingency of ten percent is requested in anticipation of unforeseen changes in work necessary to complete the work orders.  In addition, staff requests a ten percent public outreach allocation to account for the additional staff time necessary to coordinate with the community.

 

PUBLIC OUTREACH

 

This project was listed on the City's Internet Bid Line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all public works construction projects are routinely provided to a standard list of various contractor organizations, builder's exchanges and disadvantaged business organizations, including United Minority Business Enterprises and the San José Minority Business Development Center.  Staff will attend community meetings if necessary, continue to distribute preliminary engineering notices to the residents near the project locations, and respond to comments and questions regarding the project.

 

 

COORDINATION

 

This project was coordinated with Pacific Gas and Electric Company, the Offices of Equality Assurance, Risk Manager and the City Attorney, and the Department of Parks, Recreation and Neighborhood Services.

 

 

COST IMPLICATIONS

 

1.         COST OF RECOMMENDATION:  Engineer’s Estimate:  $414,000

 

2.         COST OF PROJECT:

 

Project Development                                                                            $  61,000

Construction                                                                                           414,000

Design & Construction Management                                                       145,000

Contingency                                                                                             41,000

                             TOTAL                               $661,000

 

4.  SOURCE OF FUNDING:              001 – General Fund

                                                            465 – Construction Excise Tax Fund

 

3.      ESTIMATED START DATE OF CONSTRUCTION:  July, 2001

 

4.      ESTIMATED COMPLETION DATE OF CONSTRUCTION:  May, 2002

 

BUDGET REFERENCE

 

Fund :                            001

Appn:                            2872

R.C.:                              703009

Amount:                         $2,768,671

Budget Document:          2000-2001 Appropriation Ordinance #26141, Section 2.25, Item #n.13

 

Fund :                            465

Appn:                            5356

R.C.:                              113893

Amount:                         $1,260,000

Budget Document:          2000-2001 Appropriation Ordinance #26141, Section 2.4, Item #z.05.2

 

NONDISCRIMINATION

 

The City of San José Nondiscrimination Requirements are included in this project as required by Chapter 4.08 of the San José Municipal Code.

 

CEQA

 

Exempt.

 

 

RAJEEV BATRA

Acting Director, Public Works Department

 
ATTACHMENT 1

 

LOCATIONS FOR GREAT OAKS AREA (COUNCIL DISTRICT 2):

 

 

1.      Snow Drive between Savstrom Way and Ella Drive

 

2.      Snow Drive at Bold Drive

 

3.      591 Blom Drive

 

4.      Snow Drive between Branham Lane and Giusti Drive

 

5.      Giusti Drive

 


 


ATTACHMENT 3

 

STRONG NEIGHBORHOOD INITIATIVE AREAS

MINOR STREET LIGHT REQUEST LIST*

 

PRIORITY ORDER

LOCATION

STRONG NEIGHBORHOOD AREA

13

EVERGLADE BETWEEN ORLANDO AND CHIPLAY DRIVE

EAST VALLEY/680

17

IN FRONT OF 1877 NAPLES DRIVE

EAST VALLEY/680

26

IN FRONT OF 2068 SULLIVAN AVENUE

EAST VALLEY/680

6

SONOMA STREET AND DELMAS STREET

JOSEFA/AUZERAIS

16

MCCREERY BETWEEN LAVONNE AND END OF COURT

MAYFAIR

5

LOCUST STREET BETWEEN ALMA AND GOODYEAR STREETS

WASHIINGTON

7

SHERMAN STREET BETWEEN GOODYEAR AND WEST HUMBOLDT STREETS

WASHINGTON

 

*-See Attachment 2