Subject:       CENTRAL SERVICE YARD EMERGENCY GENERATOR

 

Council District: Citywide

 

RECOMMENDATION

 

Report on bids and award of contract for the Central Service Yard Emergency Generator Project to the low bidder, Steiny and Co., Inc., in the amount of $270,620, and approval of a contingency in the amount of $30,000. CEQA:  Exempt.

 

BACKGROUND

 

The City of San José has a policy of installing emergency electrical power generators at all service yards.  An emergency power generator can provide enough power to a facility to assure continued operation during extended PG&E power outages. The Department of General Services requested that the Department of Public Works provide engineering services to prepare contract drawings and specifications to install an emergency generator at the Central Service Yard.

 

ANALYSIS

 

Bids were received on May 10, 2001 with the following results:

 

 

Contractor

 

Base Bid

Variance Amount

Over/ (Under) Percent

 

 

 

 

SheetsEnterprises

  (San José)

$453,807

$128,807

39.6

Bay Counties Electric, Inc.

  (San José)

352,900

27,900

8.5

Engineer’s Estimate

325,000

---

---

 

McDonald Electric, Inc.

  (San Martin)

305,844

19,156

(5.8)

Steiny and Co., Inc.

  (Vallejo)

270,620

54,380

(16.7)

 

The low bid submitted by Steiny and Co., Inc. in the amount of $270,620 is 16.7 percent lower than the Engineer’s Estimate. Staff considers this to be a good price for the work involved in this project.

 

A contingency in the amount of $30,000 is requested for unforeseen conditions that may arise during construction.

 

PUBLIC OUTREACH

 

This proposed project was listed on the City’s Internet Bid Line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all Department of Public Works construction projects are routinely provided to a standard list of various contractor organizations, builder’s exchanges, and disadvantaged business organizations, including United Minority Business Enterprises and the San José Minority Business Development Center.

 

COORDINATION

 

This project has been coordinated with the Department of General Services, and the Offices of the City Attorney, Risk Manager, and Equality Assurance.

 

COST IMPLICATIONS

 

1.         COST OF RECOMMENDATION:   $270,620

                                            

2.         COST OF PROJECT:

 

            Project Development                                                                         $    8,000

            Construction                                                                                        270,620

            Design and Construction Management                                                    65,000

            Contingency                                                                                         30,000

            TOTAL                                                                                             $373,620

 

3.   SOURCE OF FUNDING:  395 – Construction and Conveyance Tax – Service Yards

 

4.   ESTIMATED START DATE OF CONSTRUCTION:   July, 2001

 

5.   ESTIMATED COMPLETION DATE OF CONSTRUCTION:   September, 2001

 

BUDGET REFERENCE

 

Fund:                            395

Appn:                           6862

RC:                              114743

Amount:                       $350,000*

Budget Document:        2000-01 Appropriation Ordinance, Section 12.50, Item 1(o)

 

* The $23,620 needed to complete the funding of this project will be provided from

   appropriation 6088, Service Yards Equipment, which will be for material costs.

 

NONDISCRIMINATION

 

The City of San José Nondiscrimination Requirements are included in this project as required by Chapter 4.08 of the San José Municipal Code.

 

CEQA

 

Exempt.

 

 

RAJEEV BATRA

Acting Director, Public Works Department