Subject: SOLE SOURCE PURCHASE OF MOTOROLA XTS3000 PORTABLE RADIOS

RECOMMENDATION

Award the purchase of eighty-one (81) Motorola XTS3000 portable radios to Motorola C & E Inc. (San Jose) as a sole source purchase for a total cost of $327,720.91 including tax and delivery and authorize the Director of General Services to execute the purchase order.

BACKGROUND

The Police Department has requested the purchase of eighty-one (81) Motorola XTS3000 portable radios. These portable radios will augment the current inventory and will be used to equip police officers during major call-out events such as major disasters or other emergency responses.

ANALYSIS

The City of San Jose has been standardized on radios manufactured by Motorola since 1984. Information Technology/Communications has revisited this standardization numerous times and determined that it is still appropriate and in the best interest of the City to continue. The General Services Department/Purchasing Division has confirmed that the requested radios can only be supplied by the manufacturer Motorola C & E Inc. at a total cost of $327,720.91 including delivery and tax. Therefore, this is a sole source purchase pursuant to Subsection 4.12.020.D of the Municipal Code.

PUBLIC OUTREACH

Not applicable.

COORDINATION

This memorandum has been coordinated with the City Attorney’s Office, Budget Office, Information Technology Department/Radio Communications Division, and the Police Department.

BUDGET REFERENCE

Fund: Supplemental Law Enforcement Services Fund

Amount: $19,514,582

Budget Document: 2001-02 Proposed Operating Budget, page 444

FRANCIS B. MCVEY

Acting Director, General Services Department