Subject:  HOUGE PARK PLAY AREA AND RESTROOM RENOVATION PROJECT

 

COUNCIL DISTRICT:    9

SNI AREA:    N/A

 

RECOMMENDATION

 

Report on bids and award of contract for the Houge Park Play Area and Restroom Renovation Project to the low bidder, and approval of a seven percent contingency.   CEQA:  Exempt.

 

BACKGROUND

 

Houge Park is an existing neighborhood park located on White Oaks Avenue and Twilight Drive (map attached). This park is identified in the City Parks Bond Measure that passed in November 2000 which provides funding for the renovation of park play areas and restrooms in neighborhood parks.

 

This project will renovate the two play areas and restroom.  In addition, the community expressed the need to renovate the existing plaza area located between the buildings and the play areas to enhance the overall appearance and to provide additional seating areas, shade trees, drinking fountains and lighting.

 

The base bid scope of work includes replacement of the existing play equipment with new equipment and resilient surfacing material in both the youth and tot lot play areas, renovation of the interior of the existing restrooms, installation of new site furnishings, lighting, trees, irrigation, and the renovation of the plaza area.

 

In addition to the base bid, there are eight Add Alternate bid items as follows:

 

Description

Engineer’s

Estimate

Add Alternate No. 1:  Additional play equipment in tot lot

$16,000

Add Alternate No. 2:  Additional play equipment in tot lot

10,000

Add Alternate No. 3:  Additional play equipment in youth lot

6,000

Add Alternate No. 4:  Additional play equipment in youth lot

4,000

Add Alternate No. 5:  Benches and game tables

6,000

Add Alternate No. 6:  Renovation of picnic area

40,000

Add Alternate No. 7:  Replace south drinking fountain

8,000

Add Alternate No. 8:  Replace north drinking fountain

8,000

 

Funding for this project is provided by the City Parks Bond Measure, the Mayor’s Budget Message and the Parks Trust Fund.  The Bond measure will fund the renovation of the youth and tot lots and restroom.  Due to the large amount of space in the existing play areas, the funding from the Mayor’s Budget Message and Parks Trust Fund will supplement the Park Bond and pay for additional site furnishings, lighting, planting, irrigation and plaza enhancements.

 

.ANALYSIS

 

A supplemental memorandum will be submitted after the bid opening on September 6, 2001.

 

A seven percent contingency is requested for any unforeseen conditions which may arise during construction on this project.

 

 

PUBLIC OUTREACH

 

This proposed project was listed on the City’s Internet bid line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all Department of Public Works construction projects are routinely provided to a standard list of various contractor organizations, builder’s exchanges and disadvantaged business organizations, including United Minority Business Enterprises and the San Jose Minority Business Development Center.

 

 

COORDINATION

 

This proposed project was coordinated with the Offices of the City Attorney, Risk Manager and Equality Assurance; and the Departments of Planning, Building and Code Enforcement, General Services, and Parks, Recreation and Neighborhood Services.

 

COST IMPLICATIONS

 

1.         COST OF RECOMMENDATION:  Engineer's Estimate  $738,000

 

2.         COST OF PROJECT:

 

Project Development

$   6,000

*

Construction

738,000

 

Consultant

99,385

*

Design & Construction Management

90,000

*

Contingency

52,000

 

 

TOTAL

$985,385

 

 

* $99,385 for the consultant agreement was encumbered in FY 2000-01;  $8,000 for project development and design costs was expended in FY 2000-01.

 

3.         SOURCE OF FUNDING:         001 -     General Fund

                                                              471 –    Parks Bond Measure

                                                              375 -     Parks Trust Fund

 

4.         ESTIMATED START DATE OF CONSTRUCTION:  November 2001

 

5.         ESTIMATED COMPLETION DATE OF CONSTRUCTION:  April 2002

 

 

BUDGET REFERENCE

 

Fund:

001

Appn:

6749

RC:

112353

Amount:

$194,000

Budget Document:
2001-02 Appropriation Ordinance, Section 2.26, item 6.v

 

Fund:

471

Appn:

6828

RC:

114108

Amount:

$486,000

Budget Document:
2001-02 Appropriation Ordinance, Section 31.01, item 1.z07

 

 

Fund:

375

Appn:

4121

RC:

112353

Amount:

$255,000

Budget Document:

2001-02 Appropriation Ordinance, Section 10.04, item 12.s

 

NONDISCRIMINATION

 

The City of San José Nondiscrimination Requirements are included in this project as required by Chapter 4.08 of the San José Municipal Code.

 

CEQA

Exempt.

 

 

RAJEEV BATRA

Acting Director, Public Works Department