SUBJECT: APPROVAL OF THE SEVENTH AMENDMENT TO AGREEMENT WITH GREENTEAM OF SAN JOSE FOR MULTI-FAMILY INTEGRATED WASTE MANAGEMENT SERVICES TO EXPAND AND EXTEND THE WASTE OIL AND OIL FILTER RECYCLING PILOT PROGRAM
COUNCIL DISTRICT: City-Wide
RECOMMENDATION
Approval of the seventh amendment to the agreement with GreenTeam of San Jose for Multi-Family Integrated Waste Management Services, to expand the Recycle Plus multi-family waste oil and oil filter collection pilot to a City-wide collection program, to revise the pilot program compensation for FY 2001-02 to a minimum of $5000 per month and a total not to exceed $120,000, and to extend the term of the oil recycling program by twelve (12) months from July 1, 2001 to June 30, 2002.
Used motor oil is one of several common pollutants still found illegally dumped within the city limits. If abandoned jugs are not discovered and retrieved, oil can make its way into the storm sewer system and then into the nearest creek. Neither oil nor oil filters can be legally disposed of in garbage cans or dumpsters.
In 1992, Council approved the collection of used oil from single-family dwellings in the Recycle Plus program. Collection of oil filters was added in November 1998. On June 9, 1998, Council approved an agreement with the County of Santa Clara (County) for a pilot program providing the collection of waste oil and oil filters from targeted multi-family communities during the period of June 1, 1998 to June 30, 1999.
On June 29, 1999, Council approved the Fifth Amendment to the Agreement with GreenTeam of San Jose for GreenTeam to continue the pilot program at the same complexes serviced by the County and to expand the program for up to 200 complexes. On June 27, 2000, Council approved the Sixth Amendment to the agreement which extended the original 12 month amendment for another year, through June 30, 2001.
On March 27, 2001, Council approved the 2002 Recycle Plus Program agreements. The agreement with GreenTeam of San Jose for Recycle Plus Integrated Waste Management Services includes waste oil and oil filter recycling services for multi-family dwellings. These services are modeled after the current oil collection pilot.
Illegal dumping of materials into or near storm sewer inlets and abandoned used motor oil at apartment complexes contributes to the pollution in the storm sewer system. One gallon of used motor oil can contaminate one million gallons of water. Approximately 100 residential dumping complaints are filed with the Environmental Services Department (ESD) each year.
Problems with illegal dumping tend to occur in areas of San Jose where residents lack convenient ways to recycle their used motor oil and oil filters. Except for those properties participating in the pilot, the only means for apartment tenants to recycle used motor oil is to bring it to a certified oil collection center. Only single family residents have curbside oil collection. In many instances, multi-family tenants living in complexes adjacent to single-family properties make the assumption that they also receive curbside oil collection and mistakenly place their jugs of used oil at the curb and unknowingly exacerbate the illegal dumping problem.
Since beginning operations in July 1999, GreenTeam’s collection of waste oil and filters has proceeded smoothly. Representatives have quickly addressed concerns of property managers. Outreach materials, including oil-recycling kits, distributed by GreenTeam, have helped insure that waste oil and filters are properly set out for recycling. The amount of oil collected has increased steadily, with approximately 115 complexes currently participating in the pilot.
Staff is recommending that multi-family waste oil and filter recycling services be continued through June 30, 2002. This will allow for uninterrupted service to properties currently participating in the pilot, as well as allowing for the expansion of oil collection to additional complexes. With this voluntary program available Citywide, the City will now be able to offer to multi-family dwellings the same full range of solid waste services currently offered to single-family residents.
The continuation of multi-family waste oil and filter recycling services is one of many steps ESD staff is taking to ensure that the transition to the new Recycle Plus program will be a smooth and seamless one. Oil recycling is a central part of GreenTeam’s extensive transition plan in preparation for this change. Prior to the July 1, 2002 start-up, GreenTeam will be performing outreach to all complexes; contacting property managers and informing them of the coming changes to the program. At the same time, representatives will offer oil collection services, thus lessening the impact of transition by beginning service in advance of the start-up date.
Not applicable.
COORDINATION
This memorandum was coordinated with the City Manager’s Budget Office and the City Attorney’s Office.
COST IMPLICATIONS
GreenTeam will be compensated for the expanded pilot program at $25 per collection box per month with a minimum monthly compensation of $5,000 per month and a total maximum compensation for FY 2001-02 of $120,000. The Proposed 2001-02 Operating Budget includes $120,000 for the one-year collection program. GreenTeam will receive payments for the program and will be responsible for the costs of collection bins, vehicle equipment, labor, etc.
Existing funds are available for this purpose. No separate appropriation action is required.
BUDGET REFERENCE
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CARL W. MOSHER
Director, Environmental Services Department