SUBJECT: APPROVAL OF AN ADDITION TO THE SAN JOSE POLICE DEPARTMENT’S SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND GRANT SPENDING PLAN AND RELATED APPROPRIATION ACTIONS FOR FISCAL YEAR 2001-02
Council District:
City-Wide
It is recommended that the City Council approve the proposed addition of $370,000 in communications equipment to the Police Department’s Spending Plan for the Supplemental Law Enforcement Services (SLES) Fund. It is also recommended that the following amendments to the annual appropriation ordinance in the Supplemental Law Enforcement Services Fund (Fund 414) for Fiscal Year 2001-02 be approved:
1. Increase the Non-personal appropriation for the Police Department in the amount of $370,000;
2. Decrease the Unrestricted Ending Fund Balance in the amount of $370,000.
Supplemental Law Enforcement Services Grant funding is received from the State of California’s Citizen’s Option for Public Safety (COPS) Program via the County of Santa Clara. The program began in Fiscal Year 1996-97 and continues to be funded. The use of the SLES funds is only for front-line municipal police services and should supplement, not supplant, current front-line law enforcement services. The Spending Plan for these funds is approved by a separate five-member Supplemental Law Enforcement Oversight Committee (SLEOC) that is chaired by the Santa Clara County District Attorney’s Office.
The most recent SLES Spending Plan was approved by Council on February 27, 2001 and included additional funds for the CAD Replacement Earmarked Reserve, a mobile command van, recruiting augmentations, and training.
Due to recently passed legislation, the sunset date for expending all currently allocated SLES funds is June 30, 2002. The Fiscal Year 2001-02 Proposed Operating Budget included an unrestricted ending fund balance of $887,152. This balance is predominantly the result of interest earned in prior years. In order for the Police Department to fully utilize all SLES funds including earned interest, the addition to the Spending Plan must be approved and funds must be appropriated.
The Police Department proposes that $370,000 of the Ending Fund Balance of $887,152 be appropriated to Police for the purchase of 100 handpack radios to be used for major call-out events. These additional handpack radios will augment our current inventory and will be used to equip police officers during major call-out events such as a major disaster or other emergency responses. Currently, handpack radios are shared by distributing equipment over three shifts. Should more officers be called back into service during a single shift, sufficient handpack radios are needed to equip the additional officers.
Preliminary approval of the handpack radio purchase has been obtained from the District Attorney’s Office as the chair of the SLES Oversight Committee. Once the addition to the Spending Plan is approved by Council, it will be forwarded to the SLES Oversight Committee for final approval. Orders for the handpack radios will be processed only after the Oversight Committee has approved this addition to the Police Department’s Spending Plan.
The cost for 100 handpack radios is $370,000. This cost will be covered by appropriating part of the Unrestricted Ending Fund Balance in the SLES Fund.
SLES funds not expended by June 30, 2002 must be returned to the State of California. Without the appropriation of the ending fund balance and interest earned, the Police Department will be unable to utilize all SLES funds, and the City would need to return the unused funds to the State.
The City is required to report on the expenditure of these funds to the five-member Santa Clara County SLES Oversight Committee. Members include representatives from the Santa Clara County District Attorney’s Office, Sheriff’s Office, County Executive’s Office, a Santa Clara County Police Chief, and a Santa Clara County City Manager.
COORDINATION
This memorandum has been coordinated with the City Manager’s Office, the Manager’s Budget Office, and the Office of the City Attorney.
Fund: Supplemental Law Enforcement Services Fund #414
Amount: $370,000
Document: 2001-02 Proposed Operating Budget
Reference: Fund 414 Statement of Source and Use of Funds, Page 794
WILLIAM M. LANSDOWNE LARRY D. LISENBEE
Chief of Police Budget Director
I hereby certify that there will be available for appropriation in the Supplemental Law Enforcement Services Fund in the Fiscal Year 2001-02, monies in excess of those heretofore appropriated therefrom, said excess being at least $370,000.
LARRY D. LISENBEE
Budget Director