Subject:     SAN JOSE ANIMAL CARE CENTER SITE GRADING & UTILITIES PACKAGE

 

COUNCIL DISTRICT:  Citywide

 

 

RECOMMENDATION

 

Adoption of a resolution authorizing the City Manager to determine the lowest responsive bidder and to award a contract for the site grading and utility work for the San José Animal Care Center Project to the lowest responsive bidder, in an amount not to exceed $650,000, with a ten percent contingency .  CEQA:  Negative Declaration.

 

BACKGROUND

 

Since 1993, the City of San Jose has contracted with the Humane Society of Santa Clara Valley for animal control and shelter services.  In December 1998, the Humane Society notified the City that it would be discontinuing animal shelter and field services due to the longer holding period requirements of the Hayden Bill (AB1785).  The Humane Society believed that the combination of limited space and longer holding periods would preclude meeting their goal of becoming a “no kill” facility.

 

Since that time, the City has established a plan and program to assume the responsibilities for animal shelter and care.  The City Council appropriated a total of $14 million to cover the cost of site acquisition, design and construction.  A director for the program was hired, who developed a staffing and transition plan for assuming the responsibilities for animal shelter and care. 

 

In March 2000, Council awarded the architectural services contract to George Miers and Associates for complete design of the new facility on a site purchased by the City located on Monterey Road south of Umbarger Road.  In order to help maintain the project schedule and to allow adequate time for completion and code review of the building construction documents, DPW will advertise the Site Grading and Utility Package on June 7, 2001 separately from the construction bid package.  DPW has already requested that bidders identify the additional cost for accelerating the construction from 50 calendar days to 35 via the use of overtime.

 

The remainder of the construction work for the Animal Care Center project will be ready for bid in July 2001.

 

ANALYSIS

 

The City Clerk will receive bids for this project on June 28, 2001.  In order to maintain the schedule and prevent delays in completion of the entire project, the site grading and underground utility work needs to be awarded and construction begun soon after a verified low bidder is identified.  Staff therefore requests that Council authorize the City Manager to determine the lowest responsive bidder and to award the contract for the project to the lowest responsive bidder in July while Council is in recess.  The requested authority is for an amount of $650,000 to allow for variance in the bids.

 

PUBLIC OUTREACH

 

This proposed project was listed on the City’s Internet Bid Line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all Department of Public Works construction projects are routinely provided to a standard list of various contractor organizations, builder’s exchanges and disadvantaged business organizations, including United Minority Business Enterprises and the San José Minority Business Development Center.

 

COORDINATION

 

This proposed project has been coordinated with the Departments of Parks, Recreation and Neighborhood Services and Planning, Building and Code Enforcement, and the Offices of the City Manager, City Attorney, Risk Manager, and Equality Assurance.

 

COST IMPLICATIONS

 

1.

COST OF RECOMMENDATION:

 

Engineer's Estimate  $522,000

2.

COST OF PROJECT:

 

 

 

 

 

Project Development

$         0*

 

 

Construction Management & Inspections (Site/Utility Pkg. Only)

  30,000*

 

 

Construction (Site Grading & Utility Package)

522,000*

 

 

Construction Acceleration – Add Alternate A

42,000*

 

 

Contingency  (@ 5% of Construction & Acceleration)

  28,000*

 

 

         TOTAL

$622,000*

 

 

  *To be reported in Building Construction Contract award memo.

 

 

3.

 

SOURCE OF FUNDING:

 

001 - General Fund

 

4.

 

ESTIMATED START DATE OF CONSTRUCTION:

August 2001

5.

ESTIMATED COMPLETION DATE OF CONSTRUCTION:

 

November 2001

 

BUDGET REFERENCE

 

Fund:                            001

Appn:                           4813

RC:                              108603

Amount:                       $9,400,000

Budget Document:        2001-2002 Appropriation Ordinance

 

NONDISCRIMINATION

 

The City of San José Nondiscrimination requirements are included in this project as required by Chapter 4.08 of the San José Municipal Code.

 

CEQA

 

Negative Declaration.

 

 

RAJEEV BATRA

Acting Director, Public Works Department