Meeting Report
Council Member Dando
entered the meeting at 2:15 p.m.
Council Member Chavez
left the meeting at 2:40 p.m.
ABSENT: None
STAFF: City
Attorney Richard Doyle, City Clerk Patricia O’Hearn, Council Agenda Manager for
the Mayor’s Office Jennifer Phillips, Assistant to the City Manager Deanna
Santana and Redevelopment Agency Liaison Gary Miskimon
Chair
Shirakawa, Jr. called the meeting to order at 2:05 p.m.
A. Redevelopment Agency
1. Review July 3, 2001 Draft Agenda
DROP – JULY RECESS
2. Add New Items to June 26, 2001 Amended
Agenda
Discussion/Action: The Committee recommended the
following additions to the June 26, 2001 Redevelopment Agency agenda:
(a) Approve
Historic House Moving Agreements with Larry and Janice Zajonc and John and
Krista Salas to allow the relocation of up to four historic houses to privately
owned receiver sites
(b) Approve
the fourth amendment to the agreement with Berger Detmer Architects, Inc., in
the amount of $50,000, for a total amount not to exceed $709,457, for the
structural and facade upgrade of the Jose Theater, and amending the scope of
services
(c) Approve
the second amendment to separate agreement with Berger Detmer Architects, Inc.,
in the amount of $419,175, for architectural design, engineering, bidding, and
construction administration services associated with the Landlord Improvements
for the Jose Theater, and amending the scope of services, and extending the
term of the agreement through June 1, 2002
B. City
Council
1. Review July 3, 2001 Draft Agenda
DROP – JULY RECESS
2. Add New Items to June 26, 2001 Amended
Agenda
Documents Filed: Information memorandum from
Fire Chief Manuel Alarcon dated June 20, 2001 requesting deferral of the Fire
Strategic Plan from the June 26, 2001 agenda to late August or early September,
2001.
Discussion/Action: The Committee deferred Item
9.1, Acceptance of the Fire Department Strategic Plan, to a study
session to be held in late August, 2001 and directed the Administration to
provide Council with relevant documents two weeks prior to the study session. The Committee recommended the following
changes and additions to the June 26, 2001 City Council Agenda:
(a) Hold
the Redevelopment Agency’s Board meeting following the ceremonials (Mayor)
(b) Increase the Silicon Valley Football
Classic appropriation by $150,000 (City
Manager)
(c) Approve an amendment to legal services
agreement with Rankin, Landsness, Lahde, Serverian & Stock to increase
compensation (City Attorney)
(d) Approve use of Council General funds by
Council Member Ken Yeager to attend a League of California Cities Executive
Forum in Monterey, CA, July 25-27, 2001
(Yeager)
(e) Appoint Gerald A. Silva as City Auditor
for a four-year term beginning July 2, 2001
(Mayor)
(f) Approve
Council Member Yeager’s travel to attend the 2001 N.O.I.S.E. Summer conference
and Aviation Noise Symposium in Portland, Oregon, July 18-20, 2001 (Yeager)
(g) Approve
Cesar Chavez Day as an official City holiday
(Mayor)
(h) Approve
the Mayor’s Biennial Review of the City’s Code of Ethics (Mayor)
(i) Initiate
General Plan amendments pertaining to youth sports fields on school district
property in South Almaden Valley
(Dando)
(j) Initiate General Plan amendment
pertaining to Alviso (Reed)
(k) Approve
community-based visioning workshop(s) for the completion of a comprehensive
General Plan update
(City
Manager)
(l) Approve
an agreement for the Tuers-Capitol Golf Course Project
(City
Manager)
(m) Approve
a resolution for eligible City employee/military reservists called to active
duty (City Manager)
(n) Approve
a proposal to name the Ice Centre (City
Manager)
(o) Approve
a contract for the Walnut Grove Area Site Improvements Project (Phase II) (City Manager)
(p) Approve
a contract for the 2000-2001 Street Resurfacing Measure A/B funded project (City Manager)
C. City
Council Committees
1. Amendments to Council Committee Agendas
(a) Finance and Infrastructure Committee
Documents
Filed: Revised agenda for June 27,
2001.
Discussion/Action: The Committee recommended one
addition to the June 27, 2001 agenda: Audio
Broadcasting of Council Committees over the Web (Information Technology).
(b) Economic Development and Environmental
Committee
None
filed.
(c) Education, Neighborhoods, Youth and
Seniors Committee
None
filed.
(d) Ad Hoc Traffic Calming Advisory Committee
None filed.
2. Approve Council Committee workplans for
the period July-December 2001
Documents Filed: Memorandum from Mayor Ron
Gonzales and Vice Mayor George Shirakawa, Jr. dated June 15, 2001 recommending
approval of the Rules Committee’s workplan for the period August through
December 2001; memorandum from Mayor Ron Gonzales and Chair Pat Dando, dated
June 20, 2001 recommending approval of the Finance & Infrastructure
Committee’s workplan for the period August through December 2001; memorandum
from Mayor Ron Gonzales and Chair Forrest Williams, dated June 19, 2001
recommending approval of the Economic Development & Environment Committee’s
workplan for the period August through December 2001; and memorandum from Mayor
Ron Gonzales and Chair Cindy Chavez, dated June 20, 2001 recommending approval
of the Education, Neighborhood, Youth and Seniors Committee workplan for the
period August through December 2001.
Discussion/Action: The Committee recommended
approval of the Council Committee workplans for the period August through
December 2001 as submitted by the Mayor and Chairs of each committee.
3. Review Council Committee distribution
lists
Documents Filed: Memorandum from Deanna
Santana, Assistant to the City Manager, dated June 12, 2001, regarding Council
Committee distribution lists.
Discussion/Action: The Committee recommended
acceptance of staff’s report on the distribution lists and requested Council
Members provide Administration with contacts and/or organizations that should
be added to the Council Committee distribution lists by July 27, 2001.
D. Meeting
Schedules
Documents
Filed: None.
Discussion/Action: The Committee recommended cancellation of
the August 1, 2001 Rules Committee meeting and that a Rules-In-Lieu Committee
meeting be held on the same day.
E. The
Public Record for the period June 6 to June 12, 2001
Documents Filed: Memorandum from City Clerk
Patricia O’Hearn dated June 14, 2001 listing items transmitted to the
Administration and filed for the Public Record for the period June 6 to June
12, 2001.
Discussion/Action: The Committee noted and filed the Public
Record.
F. Boards,
Commissions and Committees
1. Response to CR #5-15-01-3.6: Single term limits for Boards and
Commissions
Documents Filed: Information memorandum from
City Clerk Patricia L. O’Hearn dated June 20, 2001 regarding Board and
Commission term limits.
Discussion/Action: The Committee noted and filed
the City Clerk’s report.
G. Council
Referrals for Assignment to Appropriate Committee, Administration or Council Appointee
1. Staff
report in response to CR #8-22-00-7c(7) regarding: Expanded Intergovernmental
Relations Services
Documents Filed: Memorandum from City Manager
Del Borgsdorf dated June 18, 2001 regarding proposed changes to
Intergovernmental Relations’ services.
Discussion/Action: The Committee recommended
acceptance of staff’s report regarding proposed changes to current
intergovernmental relations’ processes that result in a more proactive approach
in handling the City’s regional, state and federal legislative priorities.
H. Administrative Reviews and Approval
1. League of California Cities proposed
bylaws amendment to increase dues to implement League Grassroots Network
Documents Filed: Memorandum from Betsy
Shotwell, Director of Intergovernmental Relations, dated June 13, 2001,
regarding an amendment to the League of California Cities bylaws.
Discussion/Action: The Committee directed this
item be cross-referenced on the June 26, 2001 Council agenda consent calendar
and recommended that the Council:
(a) Accept staff recommendation to approve
the California League of Cities (LOCC) bylaws amendment which will implement a
statewide Grassroots Network with intended goals to protect local control and
city revenues, and
(b) Agree to the City’s share of this
effort, which will mean additional dues of $13,637 for the last half of
2001. In addition, there will be an
increase in League annual dues paid by the City of $30,443, from $51,950 to a
total amount for 2002 of $82,393.
2. Approve City Auditor’s Workplan for
2001-2002
Documents Filed: Memorandum from City
Auditor Gerald Silva dated June 14, 2001 recommending approval of his 2001-2002
Audit Work Plan.
Discussion/Action: Member Dando requested three
audits be given high priority: #27,
Information Technology Department; #28, Updating information technology
systems; and #29, Pre-emptive Auditor involvement in bond measures O
& P and the Strong Neighborhoods Initiative. The Committee recommended approval of the proposed City
Auditor’s 2001-02 Audit Work Plan and directed the City Auditor to present a
finalized 2001-02 Audit Work Plan to the Rules Committee in August.
3. Approval of Staff’s report and adoption
of revised Council Policy 0-12, ‘’Council Referral System’’
Documents Filed: Memorandum from City
Manager Del Borgsdorf dated June 13, 2001 regarding revisions to the Council
Referral System.
Discussion/Action: The Committee recommended the
following:
(a) Acceptance of staff’s report on revised Council Policy 0-12
(b) Approval of revisions to Council Policy
0-12 to reflect the current Council Referral process
(c) Direction to the Administration to
research and inform Rules Committee about existing policies/practices governing
the timeline for Council Members to receive support memoranda/information for
issues to be discussed at Council meetings.
Oral
Communications
There
were none.
J. Adjournment
The meeting adjourned at 2:50 P.M.
George
Shirakawa, Jr., Chair
Rules/Agency
Rules Committee