Subject:  REPORT ON BIDS FOR ELECTRICAL EXTENSIONS WITH CONNECTIONS

 

RECOMMENDATION

 

Report on bids and award the purchase of electrical extensions with connections to the low bidder, Nutech Industries, Inc. (Las Vegas, NV), at a total cost of $152,991.36, including tax, and authorize the Director of General Services to execute the purchase order for the:

 

            a.      immediate purchase of electrical connections with extensions, and

b.            subsequent purchase of additional items at the same bid price without further Council action other than the appropriation of necessary funds.

 

BACKGROUND

 

The Convention, Arts and Entertainment Department (CAE) is in the process of expanding the electrical services they provide to exhibitors using their facilities. Currently, during trade shows and other exhibits, exhibitors are responsible for making all electrical connections associated with their displays. CAE has determined that it is in the City’s best interest if they become the exclusive provider of these services, and have planned to make this switch before Spring of 2002. Consequently, the CAE Electric Shop has requested the purchase of various electrical extensions with connections, booth stringers, electrical enclosures, transformers, and power strips necessary to provide these services.

 

ANALYSIS

 

A notice inviting bids was published on June 15, 2001. Additionally, bid packages were mailed to six (6) vendors.  Bids were publicly opened July 11, 2001 and are listed below:

 

 

Vendor

Sub-Total

8% Sales Tax

Non-Taxable

Total

Nutech Industries, Inc.

Las Vegas, NV

$139,992.00

$11,199.36

$1,800.00

$152,991.36

Buckles Smith Electric, Inc.

San Jose

$157,045.08

$12,563.61

$5,800.00

$175,408.69

Cupertino Electric, Inc.

San Jose

$163,424.00

$13,073.92

$0

$176,497.92

Lopes Electric, Inc.

San Jose*

$204,048.00

$16,323.84

$0

$220,371.84

P & L Electric, Inc.

Santa Clara

$208,436.00

$16,674.88

$0

$225,110.88

 

*Vendor did not bid every line in the bid packet

 

Nutech Industries, Inc. was the low bidder, and met specifications as written.

 

San Jose Municipal Code Section 4.12.148 entitled “Additional Quantities,” states “...the City Manager may purchase additional quantities at the award price..., if such options for additional quantities was approved by Council.”

 

In all formal bids issued, the Department of General Services asks each vendor if the price will be guaranteed for additional quantities. When that option is offered, the Department seeks Council approval to make future awards should the need arise for additional units.

 

PUBLIC OUTREACH

 

This bid was advertised in the San Jose Post Record and was placed on the City of San Jose web site.

 

COORDINATION

 

This memorandum has been coordinated with the City Attorney's Office, Budget Office, and the Convention, Arts and Entertainment Department.

 

BUDGET REFERENCE

 

Fund:                            Convention and Cultural Affairs Fund (536), Appropriation #0672

Amount:                       $9,613,245

 

 

FRANCIS B. MCVEY

Acting Director, General Services Department