Subject: HAPPY
HOLLOW PARK & ZOO INTERIM INFRASTRUCTURE IMPROVEMENTS
COUNCIL DISTRICT: Citywide
SNI AREA: Tully / Senter
REASON
FOR ADDENDUM
To allow start of construction at the earliest possible time in order to complete construction prior to the start of the 2002 high attendance period, which begins in May.
Report on bids
and award of contract for the Happy Hollow Park & Zoo Interim
Infrastructure Improvements to the low bidder, HRB Construction, Inc., to
include the base bid and Add Alternate Nos. 1 and 2 in the amount of $518,205, and approval of a contingency in the
amount of $78,000. CEQA: Resolution No.66098.
Happy Hollow Park & Zoo
(HHP&Z), the City of San Jose’s José’s children amusement park and animal zoo,
located in Kelley Park, requires infrastructure improvements after 30 years of
limited capital improvements. In June
1995, the City Council adopted a master plan for the Happy Hollow Park &
Zoo that identified an initial phase to upgrade the park infrastructure to meet
current and future demands.
In March 1998, the City retained a
consultant, Kennedy/Jenks-Civil Engineers, to assess the existing
utilitiesy
and service
support
facilities and determine the feasibility of infrastructure upgrades. The study revealed a significant
deterioration of the site utility infrastructure due to age and
deferred maintenance.
and Tthe consultant recommended system
upgrades based on the following priorities:
(1) code and regulations upgrades, (2) satisfaction of current service
demands, and (3) infrastructure development matching master plan build-out.
Given the limited funding that was
allocated for the infrastructure project, the City decided proceeded to pursue priority one improvements
required
for code and regulation complianceplus limited improvements. In November 1999, the City engaged the
consultant to provide utilities mapping, design development, and construction
documents and estimates for that purpose and for the installation of a new
children’s amusement ride. Cost
estimates from the design development plan indicated the amusement ride
installation was greater than the budget for that element, and it was deferred into the
future.
During utility mapping, the consultant discovered significant utility deterioration beyond the previously known conditions. This was due to facility age, deferred maintenance, and incomplete as-built site utility maps. In May 2000, the City Council approved an amendment to the consultant’s agreement to include additional utility investigation and specific recommendations for repair or replacement.
Concurrent with and in response to
the consultant’s work, City staff from a number of departments provided labor
and materials for some necessary maintenance operations, funded by the
project budget. The work included storm
and sewer lines inspection and repairs, minor tree removal, pond renovation, an
emergency generator, electrical repairs, a security alarm system, and various
amusement ride repairs. Subsequent to
the park maintenance work, the electrical service to the site was upgraded to
adequately serve future exhibits and structures at Happy Hollow Park and & Zoo. This
improvement was also funded by the project budget. These various improvements saved considerable time and money for
required interim improvements and, like the proposed code upgrades, are useful
for the upcoming implementation of the master plan for the site.
Project development costs associated with utility mapping, feasibility studies, and design development are applicable to the current interim infrastructure improvement project and to future infrastructure improvements that will be part of the build-out of the Happy Hollow Park & Zoo master plan. This substantial effort is the foundation for that future park expansion and development which will be carried out as part of the Parks Bond program that was approved by voters in November 2000.
The scope of work for the proposed project implements essential certain code complianceupgrades, utility
corrective repairs/replacement, and necessary park maintenance work related to
park health, safety, and welfare. These corrective measures bring
the facility into current code compliance and meet current park demands. The park, a City revenue- generating
facility, will remain open during the construction period and specific measures
are in place to einsure
public safety, animal welfare, and expedite construction
activities.
In addition to the base bid scope of work, there are two Add Alternate bid items which include the following:
|
Add Alt. No. 1: |
Install irrigation electrical conduit, pull rope and pull boxes. |
To be awarded |
|
Add Alt. No. 2: |
Install backflow preventers at the Kid’s Cafe. |
To be awarded |
Bids were received on September 27, 2001 with the following results:
|
Contractor |
Base Bid |
Add Alt Total |
Total Bid |
Variance Amount |
Over/ (Under) Percent |
|
GradeTech, Inc (Danville) |
$558,800 |
$100,000 |
$658,800 |
$82,300 |
14% |
|
MCH General Engineering Contractors
(San |
517,570 |
68,500 |
586,070 |
9,570 |
1.6% |
|
Engineer’s Estimate |
491,500 |
85,000 |
576,500 |
---- |
---- |
|
HRB Construction, Inc.
(San José |
477,205 |
41,000 |
518,205 |
58,295 |
(10%) |
|
Contractor |
Add Alt No. 1 |
Add Alt No. 2 |
|
|
GradeTech, Inc. |
80,000 |
20,000 |
|
|
MCH General Engineering Contractor |
62,500 |
6,000 |
|
|
Engineer’s Estimate |
60,000 |
25,000 |
|
|
HRB Construction, Inc. |
32,000 |
9,000 |
|
The low bid, submitted by HRB Construction, Inc. in the amount of $518,205, is 10 percent below the Engineer's Estimate. The bid is considered reasonable for the work involved in the proposed project.
A 15 percent contingency in the amount of $78,000 is requested for any unforeseen conditions which may arise during construction of this project.
PUBLIC OUTREACH
The Department of Public Works listed the proposed project
on the City’s Internet bid line and advertised in the San José Jose Mercury News
and San José Jose Post Record. Bid
packages are routinely released to a standard list of contractor organizations,
builder’s exchanges and disadvantaged business organizations, including United
Minority Business Enterprises and the San José Jose Minority
Business Development Center.
The
Department of Public Works coordinated the proposed project with the City
Attorney, Risk Manager, Equality Assurance, and the Departments of Planning,
Building and Code Enforcement, and Parks, Recreation and Neighborhood Services.
1. COST OF RECOMMENDATION: $518,205
2.
COST OF
PROJECT:
|
Construction |
|
$518,205 |
|
|
Consultant Fees |
|
193,000 |
* |
|
Design Management |
|
40,000 |
* |
|
Construction Management |
|
75,000 |
|
|
Contingency Budget (15% of Interim Infrastructure construction cost) |
|
78,000 |
|
|
TOTAL |
|
$904,205 |
|
Note: Project development work for the Happy Hollow Park & Zoo site was completed in advance of this project with funds appropriated in prior years.
* Consultant fees and design management costs were expended in FY1999-00 and FY2000-01
3. SOURCE OF FUNDING: 391 - Construction and Conveyance Tax Fund
Park funding Citywide
4. ESTIMATED START DATE OF CONSTRUCTION: October 2001
5. ESTIMATED COMPLETION DATE OF CONSTRUCTION: April 2002
|
Fund: |
391 |
|
Appn: |
5031 |
|
RC: |
054003 |
|
Amount: |
$581,000 |
|
Budget Document: |
FY 2001-02 Appropriation Ordinance, Section 12.12, Item 2 (w). |
|
|
|
|
Fund: |
391 |
|
Appn: |
4060 |
|
RC: |
107053 |
|
Amount: |
$230,000 |
|
Budget Document: |
FY 2001-02 Appropriation Ordinance, Section 12.12, Item 2 (v). |
|
|
|
This project includes the City of San José Jose Nondiscrimination
Requirements required by Chapter 4.08 of the San José Jose Municipal
Code.
Resolution
No. 66098, June 27, 1995.
RAJEEV BATRA
Acting Director, Public Works Department