To: HONORABLE MAYOR AND From: Katy Allen

CITY COUNCIL

Subject: NEW VINELAND (FORMERLY Date: 09-17-03

BLOSSOM HILL) BRANCH LIBRARY

Council District: 10

RECOMMENDATION

Approval of the first amendment to the agreement with Field Paoli Architects for consultant services for the New Vineland (formerly Blossom Hill) Branch Library Project, increasing the amount of compensation by $25,500, for a total agreement amount not to exceed $1,003,000.

CEQA: Exempt, H01-12-081.

BACKGROUND

This project is the first library to be constructed using City Library Bond funds and is based on the Branch Facility Master Plan approved by Council in September 2000. The site is located on the south side of Blossom Hill Road near Bellagio Drive. The 24,000 square foot library will contain various reading areas, a tech center, a new Internet café area and a community room.

On March 6, 2001, Council approved a consultant agreement with Field Paoli Architects for program review, conceptual and schematic design, community outreach, design development, construction documents, bidding and award, construction administration, record documents and project close-out. The agreement terminates in March 2004.

This first amendment to the agreement is to compensate the consultant for extra work performed to modify miscellaneous shelving, furniture and electrical plans. Construction began in June 2002 with completion scheduled in January 2004. The project is currently 85 percent completed.

ANALYSIS

The requested modifications to the plan implement innovative design principles included in the Library guidelines and standards document that was developed after the initial agreement was awarded. Library and Public Works staff believe that the additional cost of $25,500 is a reasonable fee for this work.

PUBLIC OUTREACH

This project was published in the San Jose Mercury News and at various nearby branch libraries locations for community meetings in programming, conceptual design and the schematic design processes.

COORDINATION

This agreement and memo have been coordinated with the Departments of Library, Planning, Building and Code Enforcement, Finance, the City Manager’s Budget Office and the City Attorney’s Office.

COST IMPLICATIONS

1.	AMOUNT OF RECOMMENDATION:					$25,500
2.	COST OF PROJECT:
		Project Delivery					$1,865,000	*
		Construction					6,791,000
		Construction Contingency					350,000	*
			TOTAL				$9,006,000
	* A total of $8,644,267 was expended or encumbered for project delivery and construction costs during 2000-2001, 2001-2002 and 2002-2003.
3.	SOURCE OF FUNDING:			472	- Branch Libraries Bond Projects Fund
4.	FISCAL IMPACT: Cost for the services completed under this agreement will be fully funded by the Branch Libraries Bond Project Fund 472. This project is consistent with the Council-approved Budget Strategy Economy Recovery section in that it will spur construction spending in our local economy.

BUDGET REFERENCE

Fund #	Appn #.	Appn. Name	RC	Total Appn.	Amt. for Contract	Proposed Budget Page	Last Budget Action (Date, Ord. No.)
472	6844	Vineland Branch Library	114268	$994,000	$25,500	Page 325

CEQA

Exempt, H01-12-081.

KATY ALLEN

Director, Public Works Department