Subject:     PHELAN AVENUE INFRASTRUCTURE IMPROVEMENT PROJECT

 

COUNCIL DISTRICT:  7

SNI Area:  NA

 

 

RECOMMENDATION

 

Report on bids and award of contract for the Phelan Avenue Infrastructure Improvement Project to the low bidder, and approval of a twenty percent contingency.  CEQA:  Exempt.

 

BACKGROUND

 

The project site, approximately 410 feet long, is located on Phelan Avenue, and bounded by 10th Street on the West and Senter Road on the East (map attached).  Generally, grade elevations of the commercial properties located on the southside of Phelan Avenue are lower than the sidewalk.  As a result, this site experiences drainage problems during the rainy season.  The proposed improvement is designed to provide drainage relief in the most adversely affected area along Phelan Avenue.

 

The project scope of work includes the installation of new storm inlets and associated appurtenances, and replacing the curb and gutter, sidewalk and pavement areas along a segment of Phelan Avenue.

 

ANALYSIS

 

A supplemental memorandum will be forwarded after bids are received on November 1, 2001.

 

A higher-than-usual contingency of 20 percent is requested for unforeseen utility work that may be required during the construction of the project. 

 

PUBLIC OUTREACH

 

This project was listed on the City’s Internet Bid Line and Advertised in the San José Mercury News and San José Post Record. Bid packages for all Public Works construction projects are routinely provided to a standard list of various contractor organizations, builder’s exchanges and the San José Minority Business Development center.

 

COORDINATION

 

This proposed project is being coordinated with the local property owners, Offices of Equality Assurance, Risk Manager, City Attorney, Budget, and the Departments of Planning, Building and Code Enforcement and Transportation.

 

COST IMPLICATIONS

 

1.      COST OF RECOMMENDATION:    (Engineer’s Estimate)  $192,000

 

2.      ESTIMATED COST OF PROJECT:

 

         Project Development                                                                           $    5,000

         Construction (Engineer’s Estimate)                                                          192,000

         Design and Construction Management                                                       65,000

         Contingencies                                                                                           38,000

                                                                  TOTAL                           $300,000

 

3.      SOURCE OF FUNDING:  450 – Redevelopment Agency Fund

 

4.   ESTIMATED START DATE OF CONSTRUCTION:  December, 2001

 

5.      ESTIMATED COMPLETION DATE OF CONSTRUCTION:  January, 2002

 

BUDGET REFERENCE

 

Fund:                         450 – Services for Redevelopment Capital Projects Fund

Appn:                        4231

R.C.:                         117163

Amount:                    $33,000*

Budget Document:     2001-2002 Appropriation Ordinance, Section 20.05, Item No.3(Z05)

 

*$33,000 is used for Project Development and Design.  $267,000 will be transferred from the Redevelopment Capital Projects Fund and appropriated concurrently with the award of this project.

 

NONDISCRIMINATION

 

The City of San José Nondiscrimination Requirements are included in this project as required by Chapter 4.08 of the San José Municipal Code.

 

CEQA

 

Exempt.

 

 

Rajeev Batra

Acting Director, Public Works Department