To: HONORABLE MAYOR AND From: Carl W. Mosher
CITY COUNCIL
Subject: SEE BELOW Date: 10-29-03
SUBJECT: REPORT
ON BIDS – SAN JOSE/SANTA CLARA WATER POLLUTION CONTROL PLANT, FY 2003-2004 CAPITAL
IMPROVEMENT PROGRAM, DIVERSION PIPELINE MID POINT CHLORINATION
RECOMMENDATION
Report
on bids and award of contract for the “San Jose/Santa Clara Water Pollution
Control Plant, Diversion Pipeline Mid Point Chlorination,” project to the low
bidder, D.W. Nicholson Corporation, in the amount of $622,000, and approval of
a contingency in the amount of $62,000.
BACKGROUND
As a part of the South Bay Water Recycling program (SBWR), the Plant must produce recycled water that meets State mandated disinfection specifications, referred to as Title 22 standards. One of the primary requirements that the treatment of recycled water requires is a minimum chlorine concentration and disinfection exposure time before distribution to customers.
Rapid changes in hourly recycled water demands make adequate disinfection control measures very difficult with the existing system. In order to eliminate this hindrance to quality standards, the use of an alternative disinfection method, using sodium hypochlorite, installed at the approximate midstream of the diversion pipe, is the proposed solution. This project will install chemical pumps, double contained delivery pipes, a chemical leak detection system, an injection station, a sampling station, an automatic control system, and an access road.
ANALYSIS
Bids were opened on August 14, 2003 for the project. The results of the bids are as follows:
|
Contractor |
City |
Bid Amount |
Variance Over
(Under) Amount Percent |
|
|
Revised Engineer’s
Estimate |
|
$617,000 |
|
|
|
D.W. Nicholson Corp. |
Hayward |
$622,000 |
$5,000 |
1 % |
|
Anderson Pacific Engineering Construction Inc. |
Santa Clara |
$630,000 |
$13,000[k1] |
2 % |
|
G.S.E Construction Co., Inc. |
Livermore |
$655,000 |
$38,000 |
6 % |
The low bid by D.W. Nicholson Corporation of $622,000 is recommended for approval. This bid is 1% above the Revised Engineer’s Estimate. The bid documents have been evaluated and found to be in order. D. W. Nicholson Corporation has successfully worked on several CIP projects for the Water Pollution Control Plant in the past few years and is familiar with the site.
This project includes work in and around the chlorination facilities at the Water Pollution Control Plant. Due to the complexity of the piping system located underground, a 10% contingency in the amount of $62,000 is requested for any unforeseen condition that may arise during construction.
PUBLIC OUTREACH
This construction project was advertised in the San Jose Post Record and on the City of San Jose Environmental Services Department’s Internet Site. Bid packages for all Environmental Services Department construction projects are routinely provided to a standard list of contractor organizations, builder’s exchanges, and disadvantaged business organizations.
COST IMPLICATIONS
1. AMOUNT OF RECOMMENDATION: $684,000
2. COST OF PROJECT:
|
Construction |
622,000 |
|
Contingency |
_62,000 |
|
TOTAL |
$684,000 |
|
|
|
3. SOURCE OF FUNDING: 512 –Treatment Plant Capital Fund
4. FISCAL IMPACT: This project is consistent with the Council-approved Budget Strategy Economic Recovery section in that it will spur construction spending in our local economy.
BUDGET REFERENCE
|
Fund # |
Appn # |
Appn. Name |
RC # |
Total Appn. |
Amt. for Contract |
2003-2004 Adopted Budget Page |
Last Budget Action (Date, Ord. No.) |
|
512 |
5690 |
Plant Infrastructure Improvements |
042853 |
2,830,000 |
$684,000 |
211 |
|
COORDINATION
This project has been coordinated with the Offices of the City Attorney, Equality Assurance, and Risk Management, and was scheduled to be heard at the November 13, 2003 Treatment Plant Advisory Committee (TPAC) meeting.
NONDISCRIMINATION
The
City of San Jose Nondiscrimination Requirements are included in this project as
required in Chapter 4.08 of the San Jose Municipal Code.
CEQA
Exempt, PP02-04-077
CARL W. MOSHER
Director, Environmental Services Department