To: HONORABLE MAYOR AND From: Jose Obregon

CITY COUNCIL

Subject: SEE BELOW Date: October 29, 2003

SUBJECT: SLUDGE AERATOR/ MIXER AND BIOREMEDIATION BLENDERS

FOR THE WATER POLLUTION CONTROL PLANT

RECOMMENDATION

Report on a bid and award the purchase of two SCAT 4441 sludge aerator/mixer and bioremediation blenders, to Nixon-Egli (Tracy, CA) at a total cost of $622,293.38 including tax and delivery, and authorize the Director of General Services to:

a. execute a purchase order for the immediate purchase of two SCAT 4441 sludge aerator/mixer bioremediation blenders; and

b. approve a contingency of 5% for any unforeseen engineering changes that may arise.

BACKGROUND

On behalf of the Environmental Services Department Water Pollution Control Plant (WPCP), the General Services Department/Fleet Management Division has requested the purchase of two sludge aerator/mixer and bioremediation blenders. The WPCP produces approximately 60,000 cubic yards of dried sludge each year. Sludge aerator/mixer and bioremediation blenders are used as the primary instrument in the drying of residual solids which are a byproduct of the wastewater treatment processes.

The General Services Department/Fleet Management Division has determined that it is no longer economically feasible to maintain or repair the existing bioremediation SCAT equipment that was purchased in 1995. These units will be fleet replacements.

ANALYSIS

A notice inviting bids was published on August 7, 2003. A total of five companies requested and received the bid package. A pre-bid conference was held on August 21, 2003 for the purpose of answering questions from prospective bidders regarding bid specifications. On September 4, 2003, two bids were received, publicly opened and are listed in the table below:

	Bid	8.25% Sales Tax	Non-Taxable	Total
Nixon-Egli (Tracy, CA)	$570,950.00	$47,103.38	$4,240.00	$622,293.38
KNE (Stockton, CA)	$614,000.00	$50,655.00	$29,502.00	$694,157.00

Nixon-Egli was the low bidder meeting specifications.

SCAT machines are very sophisticated pieces of equipment, and are built to the City’s specifications. A 5% contingency is requested in the event that minor design or configuration changes are necessary. In the event that a change is required, it will be documented and managed through a formal change order process.

PUBLIC OUTREACH

This bid was placed on the City of San Jose web site.

COORDINATION

This has been coordinated with the City Manager’s Budget Office, the Environmental Services Department and the City Attorney’s Office.

This recommendation is scheduled to be presented to the Treatment Plant Advisory Committee (TPAC) on November 13, 2003.

COST IMPLICATIONS

This item is consistent with the Council approved Budget Strategy recommendation under General Principles #2, “We must focus on protecting our vital core city services.”

BUDGET REFERENCE

Fund #	Appn #	Appn. Name	RC #	Total Appn.	Amt. for Contract	2003-2004 Proposed Operating Budget	Last Budget Action (Date, Ord. No.)
513	0762	Non-Personal/ Equipment	911450	$30,196,654	$622,705	Page 871	09/09/03, Ord. No. 26978

CEQA

Not a project

JOSE OBREGON

Director, General Services