To: HONORABLE MAYOR AND From: Del D. Borgsdorf

CITY COUNCIL Patricia L. O’Hearn

Subject: NEW COUNCIL AGENDA Date: October 29, 2003

SECTION

RECOMMENDATION

Adoption of a Resolution amending the City Council Rules Resolution, Rule 2, and order of business to add a new section on the Council Agenda entitled "12 GENERAL PLAN HEARINGS.

BACKGROUND AND ANALYSIS

The Council Agenda includes a section for each City Service Area and a section for Land Use Public Hearings. At this time, General Plan hearings are handled by a separate agenda and packet, which is administered through the Planning, Building and Code Enforcement Department, City Manager’s Office and City Clerk’s Office. The two documents follow the same general format.

In an effort to streamline both the Council Agenda and General Plan processes, staff is proposing to merge these two documents, and develop a section on the Council Agenda for General Plan items, Section 12. The merging of these agendas into one document will improve the Council Agenda Process by facilitating, improving and making the flow of Council Meetings more effective, but will also facilitate the public’s interaction with the Council Agenda by making the process more user friendly. Staff efficiencies will be gained by reducing duplicative efforts in the PBCE Department, and centralizing the process in the City Manager’s Office and the City Clerk’s Office, as is the current practice for the Council Agenda. This section would only be used when General Plan hearings are set and scheduled by the City Council, which is three to four times per year.

COORDINATION

This memorandum has been coordinated with the City Attorney’s Office, City Clerk’s Office and the Planning, Building and Code Enforcement Department.

Patricia L. O’Hearn

City Clerk

Del D. Borgsdorf

City Manager