CITY COUNCIL STUDY SESSION

PROPOSED 2003-2004 CAPITAL BUDGET

and

PROPOSED 2004-2008 CAPITAL IMPROVEMENT PROGRAM

and

PROPOSED 2003-2004 OPERATING BUDGET

May 22, 2003

PRESENT: Council Members Campos, Chavez, Cortese, Dando, Gregory, LeZotte, Reed, Williams, Yeager; Gonzales.

ABSENT: Council Members – Chirco (excused).

STAFF: City Manager Del D. Borsdorf, City Attorney Richard Doyle, Assistant City Manager Mark Linder, Budget Director Larry D. Lisenbee, Assistant Budget Director Jennifer Maguire, Mayor’s Budget and Policy Director Joe Guerra, Mayor’s Budget and Policy Assistant Julie Shioshita and Jennifer Galliart, Assistant City Clerk Nancy Alford, and Legislative Secretary Evonne Wilson

The meeting was called to order at 8:09 a.m. in Council Chambers, City Hall, to continue reviewing the 2003-2004 Capital Budget, the 2004-2005 Capital Improvement Program and to complete reviewing the Proposed Operating Budget for Fiscal Year 2003-2004.

PROPOSED 2003-2004 CAPITAL BUDGET AND PROPOSED FY 2004-2008 CAPITAL IMPROVEMENT PROGRAM (Continued from May 21, 2003)

Transportation Services CSA

Transportation Director James R. Helmer, joined by Deputy Director of Transportation Planning Hans Larsen, presented an overview of Transportation Services and the proposed outcomes: (1) Providing a viable source in travel modes through the development of local and regional transportation, (2) Providing a convenient commute to work by developing an efficient traffic signal system for local arterial streets and freeways, expressway improvements, (3) Providing efficient access to the City’s major activity centers, and (4) Providing transportation assets and services that would enhance community life in the City of San José.

Vice Mayor Dando referred to Page 725 regarding the issue of traffic calming and directed Staff to follow traffic calming issues closely, as well as the community’s response.

Referring to Page 739 in reference to the issue of grant funding to assist housing projects, Vice Mayor Dando directed Staff to continue working closely with Council offices on expediting projects in need of funding.

Council Member Yeager requested Staff to provide Council with a list of projects being proposed within the Bicycle Pedestrian Program and a breakdown of dollars to fund the Bicycle Pedestrian Management Program for next year’s budget.

Referencing Page 729, Council Member LeZotte requested Staff provide to Council a list of the 50 plus minor projects to be completed this year.

Ross Signorino addressed the Council regarding weed abatement.

Strategic Support CSA

Director of General Services and Team leader of the City Facilities and Equipment CSA Jose Obregon was joined by Deputy City Manager Terry Roberts and Chief Information Officer Wandzia Grycz to present a summary of the four programs currently under the Strategic Support CSA; the Civic Center Project, Service Yards, Municipal Improvement Program, and the Communications CIP.

Council Member Chavez referred to the Civic Center Project and requested Staff to provide Council with a list of proposed neighborhood improvements to the Civic Center’s surrounding neighborhoods, in relation to the budget.

In reference to Page 821, service yard issues, Council Member LeZotte requested Staff follow up on the status of the County of Santa Clara’s position in regards to the West Service Yard.

In reference to the issues of the Civic Center Project, Council Member Williams asked Staff to provide Council with a list of value engineering decisions to enable a future view of how the project will be.

PROPOSED 2003-2004 OPERATING BUDGET (Continued from May 21, 2003)

Consolidated Strategic Support CSA

Documents Filed: Hard copies of slide presentation of the Consolidated Strategic Support CSA.

Consolidated Strategic Support CSA Team Leader Jose Obregon was joined by presenter Kay Winer, Director of Employee Services Alex Gurza, and Chief Information Officer Wandzia Grycz to present an overview of the City Facilities and Equipment, Employee Services, and Finance and Technology CSAs and their proposed outcomes.

City Facilities and Equipment

General Services Department

Council Member LeZotte requested Staff consider a performance measure for fleet analysis that would track alternate fuels and vehicles for the City.

The Study session recessed at 11:58 A.M and reconvened at 1:09 P.M.

Public Works

Council Member Reed referred to Page 532 and requested Staff to evaluate the contract compliance target measures.

Redevelopment Agency

No Questions.

Employee Services CSA

Employee Services Department

Mayor Gonzales requested Staff provide Council with further information regarding new worker compensation claims.

Council Member Chavez requested Staff to provide an informational analysis on why an “early out” incentive isn’t being offered to employees and on the utilization of retirement pool employees versus permanent employee and the benefits of using both.

Retirement Department

Mayor Gonzales requested Staff review the retirement courses offered by the Retirement Department for City employees and to review the possibility of charging a fee for the courses to enable more class availability for employees.

Finance and Technology CSA

No questions on CSA overview.

Public Speaker Ross Signorino spoke on City retirement issues.

Finance Department

No Questions.

General Services Department

No Questions.

Information Technology Department

No Questions.

Environmental and Utility Services CSA

Documents Filed: Hard copy slide presentation of the Environmental and Utility Services CSA.

Team leader and Director of Environmental Services Carl Mosher presented an overview summary of the Environmental and Utility Services CSA.

Council Member Cortese directed Staff to provide Council with a breakdown of the costs of water services in the Municipal Water Systems budget.

Environmental Services Department

Mayor Gonzales referred to Page 196 and directed Staff to provide a comprehensive budget of the Neighborhood Cleanup Program Area as proposed by the City Auditor.

Referencing Page 197, Vice Mayor Dando requested Staff to compare the current street sweeping costs with street sweeping costs from previous years and to report to Council the actual amount saved in the elimination of one street sweeping per month.

Council Member LeZotte referenced Page 215, and directed Staff to recalculate and provide Council with the county median for the Recycle Plus Ratings.

Referring to the issue of the South Bay Water Recycling Phase II Master Plan, Council Member Cortese requested Staff to provide the financial strategy of this plan.

Department of Transportation

Mayor Gonzales referred to Page 625, the Sanitary Sewer In-Flow Assessment pilot program and requested Staff to provide the amount of money saved by initiating this new program.

Citywide Expenses

No Questions.

State Budget Contingency Plan

No Questions.

Council Appointees

Mayor Gonzales referred to the Office of the City Clerk survey and requested Staff include questions regarding the public’s use of technology and the Internet to access City documents, such as Council agendas and reports in future surveys.

Mayor Gonzales inqured about the process used by the City Clerk to write minutes and requested Staff to do a comparison between the City of San José and other cities, to create a more efficient way for Legislative Secretaries to produce Council meeting minutes.

Referencing Page 72, Council Member Campos requested Staff provide Council with the breakdown of the City’s population that are not being reached through the current publications being used.

City Auditor Recommendations

Documents Filed: Hard copies of the City Auditor Recommendation overview.

City Auditor Gerald Silva presented an overview of the 11 recommendations proposed to Council and stated he would prepare a report and submit it to the Making Government Work Better Committee in August 2003 that will identify the progress toward the 11 recommendations within the budget process.

Vice Mayor Dando expressed her concern regarding the Fire Department using SUVs to respond to low priority calls and lowering the number of firefighters required. She suggested Staff reevaluate and review all considerations before making the final decision to use SUV vehicles and to provide Council with an update as to the final decision made on this issue.

Fees and Charges

Council Member Dando requested Staff provide Council with a criteria list of goals and targets regarding the issues of fees and charges, with the amount of fees and taxes for development projects and their success rates, and to report back to Council within six months with a progress update on the status of meeting stakeholders’ expectations.

Open Forum

Gerry DeYoung spoke about Chamber of Commerce issues.

The Council adjourned the meeting at 4:53 p.m.

NANCY ALFORD, ASSISTANT CITY CLERK