To: HONORABLE MAYOR AND From: Mark Linder
CITY COUNCIL
Subject: SEE BELOW Date: 10-31-01
Approved Date
SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FOURTH QUARTER
MONITORING REPORT FOR THE 2000-01 PROGRAM YEAR
1.
Accept this
fourth quarter report summarizing the status of CDBG projects, recommending
corrective actions, and acknowledging the return of funds to the CDBG reserve.
2.
Extend the
funding term for six months from June 30, 2001 to December 31, 2001, for the
following projects:
·
G06
Alleyways in San Jose – Department of Public Works
· G32 University Neighborhoods Alley Reconstruction - Department of Planning, Building, and Code Enforcement
This report and
its attachments provide the status of all CDBG funded projects and certain
human services projects funded from the General Fund. Attachment A highlights the performance of 47 public service
projects in six categories: senior services, youth services, childcare, services
for persons with disabilities, homeless/emergency assistance/employment and
legal services. A description of
services provided and outcomes achieved is included. Attachment A also describes the accomplishments of 63 Community
Development Improvement programs in six categories: housing improvement
program, program administration and planning, code enforcement, economic
development, fair housing and physical improvements.
There are a
total of 110 projects included in the 2000-01 FY Fourth Quarter Monitoring
Report. Of these, 87, or 79%,
met/substantially met or exceeded their goals and 23 had outstanding
issues. Attachment C identifies those
projects that have met/substantially met or exceeded their goals as well as
those with outstanding performance issues.
For projects
with performance issues, there is a narrative in Attachment B that includes
steps that the project sponsor took to improve performance and recommended
corrective actions where appropriate.
CDBG staff is working with project sponsors to resolve
deficiencies. In order to complete the
two projects mentioned in the recommendation section of this memo, approval to
extend the funding term is requested.
On a semi-annual
basis, a monitoring report is prepared on the projects carried out by Community
Based Organizations (CBOs) and City Departments utilizing CDBG funds, and for
certain human services projects that receive support from the General
Fund. The report includes projects funded
in the 2000-01 FY and other projects carried over from years prior to the
2000-01 FY. This report was reviewed
and approved by the CDBG Steering Committee on September 10, 2001.
The two
categories of CDBG projects are the Contractual Community Services and the
Community Development Improvement projects. Project performance is evaluated
slightly differently for these categories as their goals and contractual
obligations are different.
Contractual Community Services (CCS) or
Public Service Program
There are 47 CCS
contracts for a total of $2.7 million included in the 2000-01 FY Fourth Quarter
Monitoring Report. Of these programs,
39 met/substantially met or exceeded their goals and 8 have performance issues
requiring discussion. Goals are
considered substantially met if they have met approximately 90% of their
numeric goals and submitted outcome measures.
Performance issues and their resolution are detailed in Attachment
B. All Public Service agencies were
contractually required to submit results of outcome measures and a report
analyzing those results.
Community Development Improvement (CDI)
Program
The Community
Development Improvement Program is comprised of construction and various
“non-construction” (or non-physical improvement) projects. In the CDI category, there are a total of 63
programs, of which 48 have met/substantially met or exceeded their goals and 15
have outstanding issues. The
construction projects are considered as having met their goals if the
construction time-line is on-schedule.
In some cases the time-line has been revised; a project is considered
having substantially met its goals if it is back on target.
The projects that are recommended for extension are listed
in the Recommendation Section of this memo and are also identified in
Attachment B (Projects with Outstanding Issues) and Attachment C (Monitoring
Chart). All CDI projects recommended
for extension are discussed in the Projects with Outstanding Issues section of
this report.
As requested by
their project sponsors, two projects F70: Tri-Aegis Rehabilitation Project and
F77: Rohi Renovation Project have been cancelled. Funds for these projects have been returned to the reserve.
This report was
coordinated with all funded agencies, including City Departments. The CDBG office used status reports provided
by the agencies in preparing this report.
In addition, the agencies were given the opportunity to review
paragraphs describing the status of their projects.
This memorandum
was coordinated with the City Attorney’s office.
MARK
LINDER
Director, Parks, Recreation
and Neighborhood Services
Attachments