To: HONORABLE MAYOR AND From: Katy Allen

CITY COUNCIL Sara L. Hensley

Subject: NOBLE PARK PLAY AREA Date: 10-29-03

RENOVATION PROJECT

Council District: 4

RECOMMENDATION

Report on bids and take appropriate action based on the evaluation of bids for the Noble Park Play Area Renovation Project, and approval of a five percent contingency.

CEQA: Exempt, PP03-09-284

BACKGROUND

Noble Park is an existing neighborhood park located at the intersection of Noble Avenue and Colette Drive (map attached).

The City Parks Bond Measure provides funding for the renovation of park play areas and restrooms in neighborhood parks. Noble Park improvements include demolition of the existing play area made necessary by new library construction, construction of new play equipment with resilient surfacing material, sand play area, concrete walkway, site furnishings, irrigation modifications and miscellaneous landscape improvements. Construction of this project coincides with the construction of the new Berryessa Branch Library Project. Construction of the playground is scheduled to begin in January 2004 with completion in May 2004.

In addition to the base bid scope of work there are three Add Alternate bid items as follows:

Description	Engineer’s Estimate
Add Alternate No. 1: Placement of letters in poured-in-place rubber resilient surfacing.	$4,000
Add Alternate No. 2: Additional park benches (2) and concrete pads.	$2,144
Add Alternate No. 3: Drinking fountain, drain line and domestic water supply from new library project stub-out.	$4,275

ANALYSIS

A supplemental memo will be provided after bids are opened on October 23, 2003.

Council Policy provides for a standard contingency of five percent on public works park projects. The standard contingency is appropriate for this project.

PUBLIC OUTREACH

A community meeting was held on May 14, 2003 to gather input for the design of the renovation project. Additionally, to solicit contractors, this project was listed on the City’s Internet Bid Line and advertised in the San José Post Record. Bid packages for all Department of Public Works construction projects are provided to various contractor organizations and builder’s exchanges.

COORDINATION

This proposed project and memorandum were coordinated with the City Attorney’s Office, the City Manager’s Budget Office and the Departments of Finance, Library, Planning, Building and Code Enforcement and General Services.

COST IMPLICATIONS

1. AMOUNT OF RECOMMENDATION: (Engineer's Estimate) $253,000

2. COST OF PROJECT:

Project Delivery	$104,300	*
Construction	253,000
Contingency	12,700
TOTAL	$370,000

* A total of $42,417 was expended/encumbered in Fiscal Year 2002-2003 for project delivery costs.

3. SOURCE OF FUNDING: 471 – Parks Bond Measure Fund

472 – Library Bond Fund

4. FISCAL IMPACT: This project is consistent with the Council-approved Budget Strategy Economic Recovery section in that it will spur construction spending in our local economy. It provides for the renovation of the existing play area and, therefore, will have a negligible impact on the operating budget.

BUDGET REFERENCE

Fund #	Appn #	Appn. Name	RC #	Total Appn.	Amt. for Contract	Adopted Budget Page	Last Budget Action (Date, Ord. No.)
471	6835	Noble Park Play Area Renovation	11911x	213,000	138,000	719	10/14/03; Ord. No. 26997
472	6846	Berryessa Branch Library	119115	2,330,000	115,000	367	10/14/03; Ord. No. 26997
		Total		$2,543,000	$253,000

* Of the $2,330,000 appropriated in Fund 472 (Library Bond Fund), $115,000 is allocated for this project. The remaining funds are allocated for other planned improvements.

CEQA

Exempt, PP03-09-284

KATY ALLEN SARA L. HENSLEY

Director, Public Works Department Director, Parks, Recreation and

Neighborhood Services