To:   HONORABLE MAYOR AND                   From:   Sara L. Hensley

                        CITY COUNCIL

 

   Subject:   SEE BELOW                                               Date:   11-03-03  

 

Council District: 1,3,4,5,6,7,9

 

SNI Area: University, Five Wounds, Brookwood Terrance, East Valley/680 Communities, Burbank/Del Monte, Washington

 

SUBJECT: APPROVAL OF FUNDING EXTENSION FOR VARIOUS CDBG      PROJECTS

 

 

RECOMMENDATION

 

1.   Approval of an extension of the funding term for six months for the following project:

 

2.   Approval of an extension of the funding term for one year for the following projects:

 

3    Approval of an extension and continuation of the funding term from December 31, 2001 to June 30, 2004, for the following project:

 

 

BACKGROUND

 

Several construction projects experienced delays due to various reasons.  These projects require an extension of the funding term to allow them to be completed.

 

On September 15, 2003, the CDBG Steering Committee approved recommending the extension of the projects that are proposed in this memorandum.

 

 

ANALYSIS

 

These projects are recommended for extension and are listed in the Recommendation section of this memo.  A brief status is provided below:

 

F80 East Community Resource Center - SOCIETY OF ST. VINCENT DE PAUL, SANTA CLARA COUNTY COUNCIL, fiscal agent for EAST COMMUNITY RESOURCE CENTER (2002-03).  The project involves the construction and rehabilitation of a multi-service center to serve low-and-moderate income people.  The project was awarded $550,000 in CDBG funds and $1 million Healthy Neighborhoods Venture Fund (HNVF).  In April 2001, a 28,400 square foot property was purchased at 1747-1795 Alum Rock Avenue for approximately $2.6 million using a portion of the HNVF allocation.  Construction and rehabilitation of the site was scheduled to begin in Summer 2002.  However, due to unresolved land use issues, it was not feasible to provide services at the Alum Rock site.  As a result, the site was sold and an alternate site at 960 Remillard Court was purchased in Spring 2003. (CEQA: Statutory Exemption per Section 15268 of CEQA guidelines)

 

The CDBG allocation and the remainder of the HNVF allocation have been approved to fund a portion of the renovation of a 32,000 square foot building at the Remillard site located near the corner of Story and McLaughlin.  The building will be used as a multi-service center for services provided by three agencies; St. Vincent De Paul, O'Connor Hospital, and the East San José Community Law Center (Santa Clara University).  Construction is currently underway and is expected to be completed in early 2004.  Funding for the project is currently authorized through December 31, 2001.  A funding extension and continuation through June 2004 is recommended.

 

G33 Goss Community Facility – PARKS, RECREATION AND NEIGHBORHOOD SERVICES (2000-01).  The project is in the process of obtaining federal environmental clearance. Public Works is preparing a cost proposal and a timeline for obtaining environmental clearance.   The project was delayed due to a change in project site that resulted in a need for additional funds and the need for environmental clearance.  A one-year extension, from June 30 2003 to June 30, 2004, is recommended. (CEQA: PP03-06-218)

 

G43 Roosevelt Roller Hockey Rink – PARKS, RECREATION AND NEIGHBORHOOD SERVICES. The renovation project consists of fully enclosing Roosevelt Roller Hockey Rink and related areas, constructing a building with necessary electrical outlets, lighting, plumbing, and HVAC units.  Completion of the project was scheduled for April 2003.  The project was delayed due to modifications of the materials being used. The minor issue has been resolved and the project is in the final stages of construction with completion anticipated by the end of November 2003.  A six-month extension, from June 30, 2003 to December 31, 2003, is recommended. (CEQA: PP02-02-023)

 

G44 Cypress Senior Center – PARKS, RECREATION AND NEIGHBORHOOD SERVICES.  The project involves the kitchen renovation of the Cypress Senior Center.  The project is on schedule, but the original schedule exceeded the usual 18-month window for physical improvement projects.  Construction is scheduled to begin in November 2003, and complete in May 2004.  A one-year extension, from December 31, 2003 to December 31, 2004, is recommended. (CEQA: PP03-06-218)

 

G46 O’Connor Park Restroom Building  – PARKS, RECREATION AND NEIGHBORHOOD SERVICES (2002-03).  The neighborhood association in the O’Connor Park neighborhood is discussing whether to construct a restroom in the park. A decision on this will be made by March 2004.  A one-year extension, from December 31, 2003 to December 31, 2004, is recommended. (CEQA: PP01-02-016)

 

G47 Selma Olinder Park Center – PARKS, RECREATION AND NEIGHBORHOOD SERVICES (2002-03).  The project involves construction of a 13.5-acre park of which CDBG funds the open lawn area.  The project was delayed due to the City and State’s funding issues.  The project anticipated a substantial amount of project funding from the Redevelopment Agency, but that has been deferred.  The project put together a funding plan that adds a variety of grant and other funding opportunities.  The project is also working with the San Jose Conservation Corps to help with specific phases of the project.  There is now sufficient funding in place to complete the project.  The construction documents are 90% complete.  A revised project schedule shows construction beginning in December 2003 and completed in December 2004.  A one-year funding extension, from December 31, 2003 to December 31, 2004, is recommended. (CEQA: PP-00-10-147)

 

G48 -   Elizabeth Street Improvement Project (Phase 1)- DEPARTMENT OF TRANSPORTATION.  The project consists of constructing street improvements along Elizabeth Street in the Alviso neighborhood.  The project is behind schedule due to the more than the usual number of community meetings to discuss the plan.  The project is currently on the final design phase.  Construction is expected to start in the end of December 2003 and is anticipated to be completed in June of 2004.  A one-year extension, from December 31, 2003 to December 31, 2004, is recommended to allow for any unanticipated delays. (CEQA: PP03-09-295)

 

G51 Street lighting: Reed Street Pedestrian Corridor Extension – DEPARTMENT OF TRANSPORTATION (2002-03).  The project involves installation of ornamental street lighting to enhance safety and livability in the neighborhood.  Reed Street lost the matching funds from the San Jose Redevelopment Agency, as a result the scope needed to be revised.  The project is currently in the design phase.  Construction is anticipated to begin in June 2004 and be completed in September 2004.  The construction project must be postponed until June 2004, as the project is located at a school bus loading zone and would interfere with school activity.  A one-year extension, from December 31, 2003 to December 2004, is recommended. (CEQA: PP01-02-023)

 

G54 – Guadalupe – Washington Alley Reconstruction (C1 & C2) DEPARTMENT OF TRANSPORTATION.  The project was transferred from the Department of Transportation to the San Jose Redevelopment Agency in February 2003.  The project was relocated to another project site in the same SNI neighborhood.  The project is currently in the designing phase and is anticipated to go out to bid by November 2003.  A one-year extension through December 2004 is recommended. (CEQA: PP02-01-002)

 

K16 Therapeutic Recreation and Wellness Facility Pre-Development Project - PARKS, RECREATION AND NEIGHBORHOOD SERVICES ($200,000 award in 2001-02).  The project provides for an architectural/design consultant to recommend site location alternatives and to develop a facility design and architectural drawings for a centralized recreation and wellness facility for persons with disabilities.  The project did not meet its original schedule of completing the site recommendations, facility design, and architectural drawings by June 30, 2002, because the City was negotiating with San Jose State University to do a joint feasibility study for a recreation and wellness facility as part of the school’s master plan. (CEQA: Statutory Exemption per Section 15262 of CEQA guidelines)

 

Currently, the project has finalized two potential wellness sites (San Jose State University and Camden Community Center).  A feasibility study will be conducted for the potential sites and a site will be selected soon after.  The new corrective action is to: 1) begin the Camden feasibility study by November 30, 2003, 2) select a site for the facility by March 31, 2004, and 3) complete the facility design and architectural drawings for a centralized recreation and wellness facility for persons with disabilities by June 30, 2004.  Funding for the project is currently authorized through June 30, 2003.  A funding extension through June 2004 is recommended.

 

 

PUBLIC OUTREACH

 

The status of projects in this report was provided by funded agencies, including City Departments.  The report was presented to the CDBG Steering Committee in a public meeting held on September 15, 2003. 

 

 

COORDINATION

 

This report was prepared in coordination with the City Attorney’s Office, the City Manager’s Office, and the Department of Transportation. 

 

 

COST IMPLICATIONS

 

The recommendations contained in this memorandum have no impact to the General Fund.  The CDBG Program is funded by Federal funds.

 

 

CEQA

 

PP03-10-324.  The approval of Funding Extension for various CDBG projects is exempt under CEQA.  It can be seen with certainty that the proposed project will not have a significant effect on the environment because each project has been or is currently being individually evaluated for environmental clearance under CEQA.

 

 

SARA L. HENSLEY

Director of Parks, Recreation

and Neighborhood Services