To: HONORABLE MAYOR AND From: Katy Allen
CITY COUNCIL Jane Light
Subject: ALUM ROCK BRANCH Date: 11-17-03
LIBRARY
Council District: 5
SNI: East Valley/680 Communities
REASON FOR SUPPLEMENTAL MEMO
To provide additional information after bids were opened.
RECOMMENDATION
Report on bids and award of contract for the construction of the New Alum Rock Branch Library Project to the low bidder, West Bay Builders, Inc., to include the base bid and Add Alternates Nos. 1, 2 and 4 in the amount of $8,225,000, and approval of a contingency in the amount of $822,000.
CEQA: Negative Declaration, H02-064.
ANALYSIS
Bids were opened on October 30, 2003 with the following
results:
|
Contractor |
Base Bid |
Add. Alt. No. 1,
2, 4 |
Total Bid |
Variance Amount |
Over/(Under) Percent |
Zovich Construction
(Hayward, CA)
|
$9,250,000 |
$284,500 |
$9,534,500 |
$1,623,500 |
17 |
|
Ralph Larsen & Sons (Belmont, CA) |
8,536,000 |
330,000 |
8,866,000 |
955,000 |
11 |
|
Robert Bothman (San Jose, CA) |
8,165,000 |
295,000 |
8,460,000 |
549,000 |
7 |
Howard S. Wright Const.
(Sacramento, CA) |
8,050,000 |
370,000 |
8,420,000 |
590,000 |
7 |
John Plane Construction
(Burlingame, CA)
|
8,070,000 |
313,000 |
8,383,000 |
472,000 |
6 |
West Bay Builders, Inc.
(San Rafael, CA) |
7,925,000 |
300,000 |
8,225,000 |
314,000 |
4 |
Engineer's Estimate
|
$7,580,000 |
331,000 |
7,911,000 |
-- |
-- |
|
Contractor |
Add Alt. No. 1 |
Add Alt. No. 2 |
Add Alt. No. 3 |
Add Alt. No. 4 |
Zovich Construction
|
$86,500 |
$122,000 |
$210,000 |
$76,000 |
|
Ralph Larsen & Sons |
120,000 |
125,000 |
200,000 |
85,000 |
|
Robert Bothman |
125,000 |
130,000 |
208,000 |
40,000 |
Howard S. Wright Const.
|
109,000 |
216,000 |
167,000 |
45,000 |
John Plane Construction
|
60,000 |
130,000 |
544,000 |
123,000 |
West Bay Builders, Inc.
|
90,000 |
160,000 |
230,000 |
50,000 |
|
Engineer's Estimate |
171,000 |
122,000 |
49,000 |
38,000 |
The low bid
submitted by West Bay Builders, Inc., to include the base bid and Add Alternate
Nos. 1, 2 and 4 is four percent above the Engineer’s Estimate. Add Alternate No.3, Staff Workstations, will
not be accepted, because it has been determined that the cost would be less if
purchased separately. The bid is considered acceptable for the work involved.
Council Policy
provides for a standard contingency of ten percent on public works projects
involving the construction of a building.
The standard contingency is appropriate for this project.
COST IMPLICATIONS
|
1. |
AMOUNT OF RECOMMENDATION: $8,225,000 |
|
|
|||
|
2. |
COST OF PROJECT: |
|
|
|||
|
|
Project Delivery |
2,013,000 |
* |
|||
|
|
Construction |
8,225,000 |
|
|||
|
|
Contingency |
822,000 |
|
|||
|
|
TOTAL |
$11,060,000 |
|
|||
*A total of $1,314,192 was
expended/encumbered in fiscal years 2001/02 and 2002/03 for project delivery
costs.
3. SOURCE
OF FUNDING: 472 – Branch Libraries Bond
Projects Fund
4. FISCAL IMPACT: This project is consistent with the
Council-approved Budget Strategy Economic Recovery section in that it will spur
construction spending in our local economy. The impact to the operating budget
from the opening of this facility will initially be partially offset by savings
resulting from the closing of the Joyce Ellington Branch for reconstruction
through March 2007.
BUDGET REFERENCE
|
Fund # |
Appn. # |
Appn. Name |
RC # |
Total Appn. |
Amt. For Contract |
Adopted Budget Page |
Last Budget Action (Date, Ord. No.) |
|
472 |
6999 |
Alum Rock Branch |
118489 |
9,807,000* |
8,225,000 |
366 |
10/14/03, Ord. No. 26997 |
*This
budget reference is for the current fiscal year only. The remaining costs of the project have been expended in prior years
or will be expended next fiscal year.
An additional $148,000 is budgeted in the Library Bond Fund in 2004-05
for project costs.
CEQA
Negative Declaration, H02-064.
JANE LIGHT KATY ALLEN
Library Director Director, Public Works Department