To:   HONORABLE MAYOR AND                   From:   Larry D. Lisenbee

                        CITY COUNCIL                                                        Thomas R. Wheatley   

 

   Subject:   SEE BELOW                                               Date:   November 3, 2003

 

  Council District:  City-Wide

 

SUBJECT:     PUBLIC HEARING AND APPROVAL OF THE LOCAL LAW ENFORCEMENT BLOCK GRANT 2003-05 SPENDING PLAN AND ADOPTION OF RELATED APPROPRIATION ACTIONS FOR FISCAL YEAR 2003-04

 

 

RECOMMENDATION

 

1.      It is recommended that the City Council approve the proposed 2003-05 Spending Plan for the Local Law Enforcement Block Grant (LLEBG) Fund. 

 

2.      It is also recommended that the City Council adopt the following amendments to the annual appropriation ordinance and the annual funding sources resolution in the General Fund (Fund 001) and Local Law Enforcement Services Block Grant Fund (Fund 415) for fiscal year 2003-04:

 

a)      Establish the LLEBG 2003-05 appropriation in the Local Law Enforcement Services Fund for the Police Department in the amount of $751,672;

 

b)      Increase the Earned Revenue Estimate from the Federal Government by $676,505;

 

c)      Transfer $75,167 from the General Fund Contingency Reserve to the Local Law Enforcement Services Block Grant Fund.

 

 

BACKGROUND

 

Local Law Enforcement Block Grant (LLEBG) funding is received directly from the Federal Bureau of Justice Assistance as a funding allocation.  The use of LLEBG funds is only for front-line municipal police services and should supplement, not supplant, current front-line law enforcement services.  San Jose was allocated $872,910 for 2003-05; however, 22.5% or $196,405 will be transferred by the Federal government directly to the County of Santa Clara for their share of the local funding.   The remaining $676,505 is the City’s share of the grant.  Grant regulations require a local cash match equal to one-ninth of this amount, or $75,167, which would be funded by a transfer from the General Fund Contingency Reserve.  The cash match would bring the total amount available to $751,672.

 

The initial Spending Plan for LLEBG 2003-05 was presented to the Policy Team of the Mayor’s Gang Task Force on November 14, 2003.  Approval of the Spending Plan by the City Council is required before Police can draw down on the $676,505 grant from the Federal grant account.  In order for the Police Department to use the LLEBG 2003-05 grant, approval of the $751,672 Spending Plan and adoption of related appropriation actions are required.

 

 

ANALYSIS

 

The Police Department proposes to utilize LLEBG funds to purchase equipment for various front-line law enforcement units involved in field operations, investigative services, and community policing services as well as units involved in direct support of these units such as operations support, field training, and recruiting.  The following items for the LLEBG 2003-05 Spending Plan are proposed for Council approval:

 

Project

Unit

Description

Amount

1

Internal Affairs

Digital recording equipment

$9,264

 

2

Field

Operations

PICS (Patrol Investigative Crime Scene) camcorder and camera equipment for gathering evidence at major accident scenes

 

$19,060

3

BFO Admin.

7 digital video camcorders and 7 digital cameras

$9,851

 

4

Traffic

Enforcement

10 handheld laser radar units and 45 Streamlight stinger flashlights to be mounted on motorcycles

 

$46,783

 

5

Crime

Prevention

3 child and adult fingerprinting workstations to be used at community events

 

$14,721

 

6

Horse-mounted

Unit

Public address system for instructing horse-mounted officers and desensitizing horses with simulated noises

 

$2,600

 

7

 

Field Training

8 laptop computers, software, digital camera, camcorder, and projector to enhance field training documentation efficiency

 

$56,000

 

8

Community

Services

22 licenses for Microsoft Access software for automating crime prevention presentation requests

 

$4,400

 

9

 

Personnel/

Recruiting

Items for testing sessions and career fairs including megaphone, lectern, canopy, software, clock/timer display, and hurdles

 

$2,250

 

10

Bureau

of

Investigations

Items for establishing a Command Center for use in large-scale investigations (for example, Amber alerts) including computers, phone/fax lines, white boards, tables, chairs

 

$100,000

 

11

Narcotics Covert

Investigations

 

Surveillance equipment for vehicles

 

$20,825

 

12

Vehicular

Crimes

 

Remote control measurement devices for use in fatal accident investigations

 

$31,052

13

Systems Development

HP DLT tape backup system

$33,266

 

14

Operations

Support

5 HP LaserJet printers to reproduce reports for public and law enforcement purposes

 

$10,825

 

15

Systems Development

Upgrade 120 Dell desktop computers for field operations and investigations in order to take advantage of digital voice and photo technology advances

 

$272,790

16

All Units

Safety and technology upgrades

$117,985

 

 

Total LLEBG 2003-05 Spending Plan:

$751,672

 

 

COORDINATION

 

This memorandum has been coordinated with the City Manager’s Office, the City Manager’s Budget Office, the Planning Department, and the Office of the City Attorney.

 

 

PUBLIC OUTREACH

 

The initial LLEBG 2003-05 Spending Plan was reviewed by the Policy Team of the Mayor’s Gang Task Force on November 14, 2003.  This committee includes representatives from various outside agencies such as Catholic Charities, California Youth Outreach, Next Door Solutions to Domestic Violence, the Bill Wilson Center, Public Allies Silicon Valley, Pathway Society, the Filipino Youth Coalition, AACI (Asian Americans for Community Involvement), and MACSA (Mexican American Community Services Agency).

 

 

COST IMPLICATIONS

 

The electronic and mechanical equipment such as computer equipment, radios, cameras, and surveillance systems may have minor maintenance and repair expenses in the future.  These expenses beyond fiscal year 2003-04 can be addressed in the Police Department’s existing non-personal base budget.  There are no ongoing expenses related to the remaining items on the proposed Plan.

 

This Council agenda item is in line with the General Principles of the Mayor’s Budget Strategy in that special grant funds are being utilized to provide more efficient and cost-effective delivery of Police services.

 

 

CEQA

 

Not a project.

 

 

                        THOMAS R. WHEATLEY                             LARRY D. LISENBEE

                        Acting Chief of Police                                       Budget Director

 

 

I hereby certify that there will be available for appropriation in the Local Law Enforcement Services Block Grant Fund in the Fiscal Year 2003-04, moneys in excess of those heretofore appropriated therefrom, said excess being at least $751,672.

 

 

LARRY D. LISENBEE

Budget Director