FACILITY USE AGREEMENT
SAN JOSE CONVENTION &
CULTURAL FACILITIES
THIS FACILITY USE AGREEMENT
(this "Agreement"), dated, as of __________, is entered into by and
between the City of San José, a municipal corporation of the State of
California ("City"), and __________, ("Client").
A. City is the owner and operator of the San
José McEnery Convention Center, Civic Auditorium, Parkside Hall, California
Theatre, Center for the Performing Arts, Montgomery Theater, and ancillary
plazas and parking facilities (the "Facility").
B. Client desires to utilize some or all of
the Facility for the event ("Event") described on the Summary
Pages attached to this Agreement and incorporated herein ("Summary
Pages"). "Show Days"
shall mean the days on which a particular Event takes place. "Move‑in Days" or
"Move‑out Days" shall mean the move‑in and set up
days prior to an Event and the disassembly and move‑out days after an
Event. Such utilization shall occur on
the Show Days, Move‑In Days and Move‑Out Days identified in the
Summary Pages (collectively referred to as "Event Days").
C. The City has determined that the Event will
bring many benefits to the City.
D. City and Client desire to memorialize their
agreement regarding Client's use of the Facility for the Event.
NOW, THEREFORE, in
consideration of the following terms, conditions, and covenants, and for good
and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, City and Client agree as follows:
1. TERM. This Agreement shall not be effective until both Client and City
have executed this Agreement and the Summary Pages ("Effective Date"),
and, subject to the terms and conditions of this Agreement, shall have a term
(the "Term") commencing on the Effective Date and continuing
until the last Move‑out Day set forth on the Summary Pages, unless
earlier terminated pursuant to this Agreement.
Client's obligation to pay any amounts owed to City hereunder and to
abide by the terms of this Agreement, remain in effect until all of such
obligations are fulfilled, even if the Event has been completed and Client has
moved all of its property out of the Facility.
For purposes of this
Agreement, the term "Director" shall mean the Director of the
City's Department of Conventions, Arts and Entertainment, or such other person
as may be designated by the City Council or the City Manager from time to time
to exercise functions equivalent or similar to those now exercised by the
Director. The term Director also
includes any person designated by the Director of Conventions, Arts and
Entertainment to exercise rights and/or obligations of the Director under this
Agreement.
2. FEES AND CHARGES
A. For each Event Day identified on the Summary Pages, Client shall
pay City in accordance with Section 5 the amount(s) identified on the
Summary Pages ("Facility Use Fee"). Client understands that the amount of the Facility Use Fee set
forth on the Summary Pages is a minimum amount, based upon representations by
the Client as to the amount of exhibit space needed by Client, the number of
show days and the number of hotel rooms to be generated by the Event, and may
be adjusted as set forth in Section 2B below.
Client shall also pay when
due other fees, charges and amounts due under this Agreement as established by
resolution of City Council, as such rates may be modified by City Council. For example, Client shall owe additional
fees for use of the Facility after midnight and/or prior to 6:00 A.M. unless
Client has obtained the Director's prior consent. Client shall also owe additional fees for exclusive services
provided by City, as noted in Section 20 of this Agreement. Other nonexclusive charges may include, but
are not limited to, the following services and equipment: stage lighting
equipment, sound equipment, portable staging, follow spotlights, piano, tables,
chairs, movie screens, and trash removal.
Exhibit Space is space designated as Exhibit under the heading Function on the Summary Pages. Exhibit Space may be used for demonstration of products related to the Event, or information regarding products or services related to the Event, via booths or demonstration areas.
3. PERMISSION TO OCCUPY. With respect to each Event described on the Summary Pages, City
grants Client permission to occupy those portions of the Facility described on
the Summary Pages at the times set forth on the Summary Pages. Client shall also be granted non‑exclusive
access to adjoining corridors and restrooms, as designated by Director. Director may authorize Client to enter the
Facility to begin set up of the Event a few hours prior to the times set forth
on the Summary Page, if the space is not otherwise utilized and Director
determines that such authorization is warranted. Client agrees to be bound by the terms of this Agreement if
Client enters the Facility prior to the times set forth on the Summary Pages,
or if Client remains in the Facility after such times.
Notwithstanding any term
hereof to the contrary, this Agreement is not intended to lease or to grant to
Client any interest in the Facility.
This Agreement merely evidences Client's authorization to use the
specified portions of the Facility on the dates set forth on the Summary Pages,
subject to the terms and conditions of this Agreement. This Agreement does not grant Client the
right to use or occupy any other portion of the Facility or any other facility
comprising the San José Convention and Cultural Facilities. Furthermore, nothing in this Section 3
shall be construed to allow Client to enter or occupy the Facility at any time
other than the times set forth on the Summary Page or unless authorized by
Director in writing.
4. EVENT RESERVATION AND
CONFIRMATION. Client agrees and understands
that by executing this Agreement that it is committed to run the Events on the
dates specified on the Summary Pages and otherwise in compliance with this
Agreement.
5. PAYMENT. The Facility Use Fee shall be paid on the dates set forth on the
Summary Pages. If Director determines,
after review of actual use of the Facility, that Client owes additional amounts
for services, or equipment used by Client in connection with the Event, Client
shall promptly pay such additional amounts.
Any invoiced fees and charges are due and payable by Client on or before the thirtieth (30th) day after Client’s receipt of City’s written invoice and shall be deemed delinquent if not received by City on or before such date. In the event that City does not receive payment of the Facility Use Fee, or any portion thereof, or any other fee or charge within ten (10) calendar days of the due date, Client shall pay interest thereon from the due date until the date that full payment is received ("payment date") at a rate equal to 12% per annum or, if such interest rate shall be deemed illegal, at the maximum interest rate then allowed by law. Failure of Client to pay such overdue amount, plus interest within ten (10) business days of the date of City's notice of such overdue amount, shall be an Event of Default. As specified on the Summary Pages, the Initial Payment must be made on or before the Response Date, without further notice from City, in order for City to execute this Agreement and incur obligation under this Agreement.
Any payments due hereunder
shall be payable in lawful money of the United States, to the City of San
José, Accounts Receivable, Convention and Cultural Facilities, 408 Almaden
Blvd., San José, CA 95110, or to such person or at such place as City may
designate from time to time in writing, free from all claims, demands, set‑offs,
or counter‑claims of any kind against City.
6. INSURANCE. For each Event Day identified on the Summary Pages, Client shall
obtain and maintain all of the minimum insurance requirements set forth in Exhibit
A, at its sole cost and expense.
7. INDEMNITY AND WAIVER OF
CLAIMS.
Client agrees to defend, indemnify and hold harmless City, its officers, agents
and employees from and against any and all claims, demands, suits, causes of
action, or liabilities incurred by City, its officers, agents or employee,
arising from the Event (including, without limitation, any claim by any
Exhibitor at the Event) or as a result of Client's acts or omissions under this
Agreement or any act or omission of Client's officers, agents, employees,
contractors (including independent contractors), exhibitors, registrants or
other persons attending the Event with the express or implied permission or
invitation of Client, except as may arise from the negligence or willful
misconduct of City, its officers, agents, contractors or employees. In an action or claim against City in which
Client is defending City, City shall have the right to approve legal counsel
providing City's defense and such approval shall not be unreasonably withheld.
Client further waives all
claims or causes of action against City, its officers, agents, or employees
which it may now or hereafter have for loss of or damage to property and for
injuries to or death of persons on or about the Facility, from any causes
arising at any time except as may arise from the negligence or willful
misconduct of City, its officers, agents, contractors or employees. Nothing in this Section 7 limits the waiver
of claims by Client for interruption or termination of the Event, as set forth
in Section 11. Client's obligations
under this section shall survive expiration or earlier termination of this
Agreement.
8. WORKERS' COMPENSATION
INSURANCE.
Client certifies that it is aware of the provisions of the Labor Code of the
State of California, which require every employer to be insured against
liability of Workers' Compensation or to undertake self‑insurance in
accordance with the provisions of that code, and certifies that it will comply
with such provisions before commencing any activities in connection with this
Agreement.
9. ASSIGNMENT/SUBCONTRACTING. Client shall not assign, transfer or subcontract its interest in
this Agreement, including, without limitation, any of the rights and privileges
granted to Client hereunder or its obligations hereunder, to any other person,
organization, or corporation. Any
attempt to assign, transfer or subcontract such interest may, at City's option,
terminate this Agreement.
Notwithstanding the foregoing, Client may assign this
Agreement, with the prior written consent of the Director whose consent will
not be unreasonably withheld, to a subsidiary or affiliate, to a divisional
entity or joint venture entity, to a corporation into which it is merged or if acquired
by an entity which acquires all or substantially all of the assets of Client or
the Event as a going concern, or to any entity, that directly or indirectly,
controls, is controlled by or is under common control with Client.
10. SCHEDULING. Unless otherwise specified, in writing, the Director shall have
the right to schedule other similar events as may be determined by the Director
at any time before or after the dates of this Agreement.
11. INTERRUPTION OF
EVENT/UNAVAILABILITY OF FACILITIES
A. Interruption or Termination; Force Majeure. If (i) the Facility is damaged so that all practical use of the
Facility by Client is prevented or (ii) the City Manager or Director determine
that closure of the Facility is necessary in the interest of public health,
safety or welfare, or (iii) all practical use of the Facility by Client is
prevented by strikes against the City (but not strikes against Client or
against any person admitted to the Facility by Client) or by fire, casualty,
Acts of God, national emergency, by governmental directive to City or by
default of a prior occupant, then City or Client may cancel this Agreement upon
notice to the other. In that event,
neither party shall have any claim against the other by reason of
cancellation. However, if cancellation
occurs prior to the Event dates, City shall refund any part of the Facility Use
Fee paid by the Client. If the
cancellation occurs after the Event dates begin, the Facility Use Fee shall be
reduced in the same proportion, which the elapsed time period bears, to the
total Event Dates.
B. Limit of City's
Liability. Client agrees and acknowledges that City's
liability for any termination, interruption or other impairment of the Event
for any reason (including, without limitation, City's negligence), other than
City’s willful misconduct or unlawful acts shall:
(1) be limited to the
fees and charges paid by Client to the City for use of the Facility for such
Event; and
(2) not include any
lost revenue, incidental or consequential damages, or other claims, known or
unknown, arising from such termination, interruption, or other claims, known or
unknown, arising from such termination, interruption, or other impairment of
the Event.
C. Full Settlement and
Release. Client's acceptance of any refunded or of
any adjusted fee or charge, shall be deemed a full waiver, release and
settlement of any claims against City, whether known or unknown, resulting from
the termination, interruption or impairment of the Event, or with respect to
failure to provide such service or equipment (including, without limitation,
due to City's negligence). City's refund of any fee or charge or
reduction of any fee or charge shall not be deemed an admission of liability on
the part of the City, nor shall it modify or increase the limitation of City's
liability hereunder.
Client certifies that he or she has read the following statement of
California Civil Code Section 1542:
A general release does not extend to claims, which the creditor does
not know or suspect to exist in his favor at the time of executing the release,
which if known by him must have materially affected his settlement with the
debtor.
Client hereby waives application of California Civil Code Section
1542 and acknowledges that this means that if he or she should suffer any
additional injuries, damages, or losses arising out of the events described in
this Section 11 but of which Client is not currently aware and which if known
would materially affect Clients decision to execute this release, he or she
will not be able to make any claim for those injuries, damages or losses.
The terms of this Section 11 shall survive expiration or earlier
termination of this Agreement.
12. EXPIRATION AND
TERMINATION. Upon the expiration or
termination of this Agreement, and upon the termination of any Event authorized
by this Agreement, Client shall quit the Facility, and return to the Director
all equipment procured from City or Director.
Client shall remove from the Facility, or any part thereof, all the
property, goods and effects belonging to Client or caused by Client to be
brought upon such premises. If any such property is not removed from the
Facility by the end of the last Move‑out Day, then the Director may make
arrangements to store the same and Client shall pay a reasonable fee for such
storage including all other expenses incurred therewith, provided, however,
that if Client fails to redeem such property after such last Move‑out
Day, then City may sell such property, in compliance with laws, at auction or
otherwise, for said storage fees and expenses.
13. TERMINATION
A. Events of Default. An event of
default shall occur under this Agreement upon the occurrence of any of the
following events (severally "Event of Default" and
collectively "Events of Default"):
(1) Client shall have failed to pay when due any
fee, charge or obligation of Client requiring the payment of money under the
terms of this Agreement or any other agreement between City, provided that City
shall send Client a notice of the overdue amount and Client may cure the
payment default if Client pays the full amount overdue within 10 days of the
notice of overdue amount;
(2) Client shall have violated the provisions of Sections
9, 19, 20 or 21 of this Agreement; or
(3) Client shall have failed to maintain any
insurance required under Section 6 of this Agreement; or
(4) Any representation or warranty made by Client
hereunder shall have been false or misleading in any material respect as of the
date on which such representation or warranty was made; or
(5) Client shall have failed to perform any
material term, covenant, or condition of this Agreement to be performed by
Client, other than those specifically referred to in this Section 13,
and Client shall have failed to cure same diligently after written notice from
City; or
(6) Client shall have failed to perform any
material term, covenant or provision required to be performed by Client under
any other agreement between City and Client for use of the Facility; or
(7) Client failed to run an event in any City‑owned
facility (including the Facility) substantially in conformance with all terms
and conditions of the authorization granted by City or such event substantially
differed from the representations made to City. Failure of an Event or the Event to substantially conform may
include canceling the Event or by materially changing the size, character or
subject matter of the Event without the prior approval of City; or
(8) Client becomes insolvent, or takes the
benefit of any present or future insolvency statute, or shall make a general
assignment for the benefit of creditors, or file a voluntary petition in
bankruptcy, or a petition or answer seeking an arrangement for its
reorganization, or the readjustment of its indebtedness under the Federal
bankruptcy laws, or under any other law or statute of the United States or of
any State thereof, or consent to the appointment of a receiver, trustee, or
liquidator of any or substantially all of its property; or
(9) A petition under any part of the Federal
bankruptcy laws, or an action under any present or future insolvency law or
statute, is filed against Client and shall not be dismissed within thirty (30)
days after the filing thereof; or
(10) Client shall cancel the Event for reasons
other than those granted in Section 11.
B. CANCELLATION
FEE/LIQUIDATED DAMAGES
(1)
THE PARTIES HERETO AGREE THAT IT WOULD BE IMPRACTICAL AND EXTREMELY
DIFFICULT TO DETERMINE THE ACTUAL DAMAGE TO THE CITY IF CLIENT WERE TO
TERMINATE THIS AGREEMENT PRIOR TO EXPIRATION OF THE TERM OR WERE OTHERWISE TO
BREACH ITS COMMITMENT TO HOLD THE EVENT AT THE FACILITY. IN ADDITION TO THE FACILITY USE FEES FOR THE
EVENT, CLIENT ACKNOWLEDGES THAT CITY EXPECTS TO RECEIVE OTHER BENEFIT FROM
CLIENTS EVENT, WHICH MAY INCLUDE WITHOUT LIMITATION, POSITIVE EXPOSURE FOR THE
CITY AND THE FACILITY, LOCAL BUSINESS REVENUES GENERATED BY EVENT ATTENDEES,
AND REVENUES FROM FOOD AND BEVERAGE PROVIDED FOR THE EVENT. ALSO, CITY WOULD INCUR ADDITIONAL STAFF AND
ADMINISTRATIVE EXPENSE IN REBOOKING THE FACILITY. THE PARTIES MUTUALLY AGREE THAT LIQUIDATED DAMAGES SET FORTH IN
THIS SECTION ARE ACCEPTABLE TO EACH PARTY AND ARE A REASONABLE ESTIMATE OF
CITY'S LOSS IF CLIENT FAILS TO HOLD THE EVENT AS PROVIDED HEREIN. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY ARE REPRESENTED BY COUNSEL IN NEGOTIATING THIS
AGREEMENT.
BY PLACING THEIR INITIALS BELOW, CITY AND
CLIENT ACKNOWLEDGE THAT THE AMOUNTS SET FORTH BELOW HAVE BEEN AGREED UPON AS
THE PARTIES' REASONABLE ESTIMATE OF CITY'S DAMAGES IN THE EVENT OF CLIENTS
FAILURE TO HOLD ONE OR MORE CONFERENCES, AS PROVIDED IN THIS AGREEMENT.
By: ________________________ By: ________________________
(2) Client agrees to pay to City the following
cancellation fee as liquidated damages if Client fails to hold the Event at the
Facilities as provided in this Agreement:
(a) If Client delivers to City written notice of
termination of the Event more than Eighteen (18) months prior to the first
scheduled Move‑in Day of such Event, Client shall pay City the 25% of the
Facility Use Fee set forth on the Summary Pages; and
(b) If Client delivers to City written notice of
termination of the Event more than Twelve (12) months but less than Eighteen
(18) months prior to the first scheduled Move‑in Day of such Event,
Client shall pay to City the 50% of the Facility Use Fee set forth on the
Summary Pages.
(c) If Client delivers to City written notice
of termination of such Event less than
Twelve (12) months prior to the first scheduled Move‑in Day of such
Event, Client shall pay City or 100% of the Facility Use Fee set forth on the
Summary Pages.
No cancellation fee shall be due from Client if City
terminates this Agreement pursuant to Sections 11A or 11B nor if Client
terminates this Agreement for City's material breach.
(3) Time
for Payment of Liquidated Damages.
Client shall pay the cancellation fee set forth above no later than
thirty (30) days after the date of notice of cancellation or the last scheduled
Move‑out Day of the canceled Event, whichever occurs first. Any payments received by City may be
applied by City toward the cancellation fee owed pursuant to this Section. Client shall not receive credit for interest
on any such amounts.
(4) Remedies
for Other Breach of the Agreement. Upon
any Event of Default other than Client's failure to hold the Event, City shall
have all remedies available at law or in equity or otherwise under this
Agreement including, without limitation, termination of this Agreement, to
which City may resort cumulatively, or in the alternative and at its
election. Damages for Client's breach
shall include, without limitation, the Facility Use Fees set forth on Summary
Pages.
14. OPPORTUNITY TO CURE. Prior to
taking any action on account of a breach, which in the good faith judgment of
City may be cured by Client, City shall provide to Client oral or written
notice, as is practical under the circumstances, of the breach and afford to
Client such opportunity, as may be practicable under the circumstances, if any,
to correct such breach. However, no
failure to give such notice or opportunity shall impair the rights of City.
15. NOTICES. All notices and demands which may or are required to be given to
either party to the other hereunder shall be in writing and shall be deemed to
have been fully given when either delivered personally, faxed, e-mailed or
deposited in the U.S. mail, postage prepaid, to Client or City at the addresses
set forth in the Summary Pages or any other address subsequently noticed in
writing by either party.
16. MUTUAL WAIVER OF BREACH. The
waiver by any party to this Agreement of a breach of any provision of this
Agreement shall not be deemed a continuing waiver or a waiver of a subsequent
breach of that or any other provisions of this Agreement.” This language is similar to Anaheim’s.
17. CONTINUING REPRESENTATION
AND COMPLIANCE. Until Client has discharged
each of its obligations under this Agreement, (i) each representation of Client
shall be deemed to be reasserted as true and correct on a continuous basis by
Client; and (ii) Client shall be deemed to represent to City that it is at all
times in compliance with all applicable terms and conditions of this Agreement.
18. CHANGE IN CIRCUMSTANCES. Client shall promptly notify City of the occurrence of any Event
of Default, including, without limitation, the occurrence of any material event
or change in circumstances which renders inaccurate any representation or
assertion made to City or which renders Client in violation of any other term
or provision of this Agreement.
Likewise, City shall promptly notify Client of any material change in
the condition or availability of the Facility, equipment or services that City
has agreed to provide to Client under this Agreement.
19. COMPLIANCE WITH LAWS AND
REGULATIONS
A. Americans with Disabilities Act. Unless caused by alterations or changes made by Client, including
Client's agents, representatives, employees, contractors or subcontractors, or
caused by Client's (including Client's agents, representatives, employees,
contractors or subcontractors) negligence or willful misconduct, City shall be
responsible for compliance with Title II of the Americans with Disabilities Act
("ADA") regarding the following fixtures: (i) structural fixtures,
including the Facility's elevators and (ii) any doorway of the Facility or any
part of the Facility located outside of the exhibit halls and meeting rooms
used by Client. Nothing herein shall
create any obligation on City not required under Title II of the ADA, including
without limitation, any retrofit or modification of such fixtures.
For each Event covered by this Agreement, Client shall be responsible for complying with the ADA in connection with (i) setting up and running the Event, including, without limitation, setting up exhibits, seating and access ways in an accessible manner and otherwise removing physical barriers created in connection with the Event, (ii) providing auxiliary aids and services where necessary to ensure effective communication to individuals with disabilities who participate or desire to participate in the Event, (iii) ensuring that exhibitors at the Event, if any, and Client's agents, representatives, employees, contractors and subcontractors each comply with the ADA, and (iv) modifying Client's (and Client's exhibitor's) policies, practices and procedures, as necessary, to enable individuals with disabilities to participate equally in the Event. City's approval of any aspect of Client's activities under this Agreement shall not be deemed or construed in any way as a representation that such item, activity or event complies with the ADA.
B. Copyright Law. No
copyrighted musical composition shall be played or sung, whether amplified,
televised, in the form of a mechanical recording or personal rendition, or
otherwise, in connection with any use of the Facility, unless Client shall have
first obtained all approvals and paid any license fee or other fee required by
the copyright owner. By entering into
this Agreement, Client shall indemnify City and its officers and employees and
save them free and harmless from and against any and all liability and
responsibility whatsoever for any infringement of and/or other violation of the
right of any such copyright owner under any copyright law.
C.
Federal, State and Local
Laws. Client shall comply and Client shall ensure
that its officers, employees, agents, contractors (including independent
contractors), exhibitors, registrants, and Events comply with all federal,
state and local laws, ordinances and regulations now or hereinafter in effect,
and obtain all permits and licenses, bonds and insurance required for
conducting any Event. Client shall take all steps reasonably achievable to
ensure that its officers, agents, employees, contractors (including independent
contractors), subcontractors, exhibitors, registrants and other persons
attending the Events, comply with any rules and regulations regarding use of
the Facility established by the Director, as amended from time to time, and
with the instructions of Director or authorized City employees.
D. Illegal Activity. No
performance, exhibition or entertainment, which is illegal, shall be given or
held at the Facility. Client covenants
that Client, its officers, agents, contractors (including independent
contractors), subcontractors, employees, and exhibitors shall not engage in any
illegal activity, or permit any of the foregoing persons to engage in any
illegal activity, in connection with any performance, exhibit or entertainment
at an Event.
E. Liens. Client
shall keep the Facility free of any liens arising out of any activity at the
Facility or materials furnished or obligations incurred by Client in connection
with any such activities. Client shall
notify City at least ten (10) business days prior to the commencement of any
work to be performed or materials to be furnished at the Facility which could
give rise to any such lien, and shall post any bonds as required by City. City shall have the right to post and keep on
the Facility any notices that may be required by law or which City may deem
proper for the protection of City and/or the Facility from such liens.
F. No Smoking. No smoking
is permitted in the Facility.
G. Nondiscrimination. Client
shall not discriminate in any way, against any person on the basis of race,
sex, color, age, religion, sexual orientation, actual or perceived gender
identity, disability, ethnicity, or national origin in connection with or related
to the Event or with the use of the Facility.
H. Payment of Taxes
(1) Payment by Client. Payment of all Federal, State, County and City taxes in
connection with the Event shall always be the liability and responsibility of
Client. If Client fails to pay any
taxes owed in connection with the Event, Director may deduct such taxes from
any amounts to be paid by City to Client, if any, and pay them over to the
proper representatives of the Federal, State, City or other units of
government.
(2) Possessory Interest Subject to Taxation. Client recognizes and understands that this Agreement may, but is
not intended to, create a real property possessory interest that may be, but is
not intended to be, subject to real property taxation and that Client may be
subject to the payment of real property taxes levied on such interest. No such possessory interest tax, or any
other tax by any governmental entity, shall in any way reduce or substitute for
the charges or fees required to be paid as a condition of this Agreement or as
otherwise required by City. Client
agrees to pay all such taxes when due.
Possessory interest assessments are made by the
County of Santa Clara, Office of the County Assessor located at 70 West Hedding
Street, San José, CA 95110‑1771.
20. PUBLIC SAFETY. Client agrees that at all times it shall conduct its
activities, and Client shall ensure that its officers, agents, employees,
contractors (including independent contractors), subcontractors and exhibitors
conduct their activities, with full regard to public safety, and shall observe
and abide by all applicable regulations, now in effect or as amended or
promulgated from time to time, and requests by City and duly authorized
governmental agencies responsible for public safety.
21. HAZARDOUS MATERIALS. Client shall not use or permit flammable materials
such as bunting, tissue paper, crepe paper, or other flammable items for
decorations; and all other materials used for decorative purposes must be
treated with flame‑proofing and approved by the City's Fire
Department. In addition, Client shall
not, without the prior written consent of the Director, put up or operate any
engine or motor at the Facility or use oils, burning fluids, camphene,
kerosene, naphtha, gasoline, or any other flammable chemical, for mechanical or
any other purposes, or any agent other than electricity for illuminating any
part of the Facility. Subject to the
foregoing, Client shall restrict the use of Hazardous Materials at the Facility
to those kinds of materials in small quantities that would be normally expected
in conducting the activities permitted under this Agreement. Such Hazardous Materials shall only be used
in a safe and prudent manner and Client shall take all necessary precautions to
prevent releases of Hazardous Materials.
Under no circumstances shall Client store, dispose or permit storage or
disposal of any Hazardous Materials at the Facility. Client shall comply with all federal, state, and local laws,
ordinances, and regulations concerning environmental laws and Hazardous
Materials (including, without limitation, City's Hazardous Materials Management
Program), and Client shall be responsible for reporting any Hazardous Material
releases to the appropriate public agencies.
Client shall immediately notify the Director of any release. At Client's sole cost and expense, any
release of a Hazardous Material or danger of release of a Hazardous Material
shall be corrected immediately. At the
sole discretion of City, City may close the Facility without abatement for fees
due to City, until such release or danger of release of a Hazardous Material is
removed.
Client shall be solely and fully responsible and shall indemnify and hold City harmless from and against all loss, damage, liability (including all foreseeable and unforeseeable consequential damages) and expense (including, without limitation, the cost of any required clean‑up and remediation of the Hazardous Materials) arising as a result of the presence or clean‑up of Hazardous Materials at the Facility caused in whole or in part by Client. Client's obligations under this Section shall survive the expiration or earlier termination of this Agreement.
As used herein, the term "Hazardous Material"
shall mean any substance or material which has been determined by any state,
federal or local government authority to be capable of posing risk of injury to
health, safety, or property including all of those materials and substances
designated as hazardous or toxic by the U.S. Environmental Protection Agency,
the California Water Quality Control Board, the U.S. Department of Labor, the
California Department of Industrial Relations, the California Department of
Health Services, the California Health and Welfare Agency in connection with
the Safe Water and Toxic Enforcement Act of 1986, the U.S. Department of
Transportation, the U.S. Department of Agriculture, the U.S. Consumer Product
Safety Commission, the U.S. Department of Health, Education and Welfare, the
U.S. Food and Drug Administration or any other governmental agency now or
hereafter authorized to regulate materials and substances in the
environment. Without limiting the
generality of the foregoing, the term "Hazardous Material" shall
include all of those materials and substances defined as "Toxic
Materials" in Sections 66680 through 66685 of Title 22 of the California
Code of Regulations, Division 4, Chapter 30, as the same shall be amended from
time to time.
22. EXCLUSIVE SERVICES. City reserves unto itself or its assigned agent the sole right to
provide certain services at the Facility on an exclusive basis, including but
not limited to the following:
A.
Advertising Displays. City or its
assigned agent will provide all advertising in permanently mounted display
cases and restrooms.
B.
Food & Beverage
Services. City or its assigned agent will provide all
catering and retail sale of food and/or beverage services.
C.
Networking Infrastructure. City or
its assigned agent has the exclusive right to use the Network infrastructure
systems, and services necessary to provide high-speed local and wide-area
network connectivity services that are made available for a fee to clients at
or from the facilities through the SJCC Network. Notwithstanding, Clients may
install and manage their own temporary networks.
D.
Parking Lots and Check Rooms. City or its assigned agent will operate the parking lots and any
checkrooms provided.
E.
Retail Sales & Services. City or its assigned agent will operate all retail outlets
including but not limited to shoeshine services, gift shops and newsstands, and
will sell or dispense soft drinks, candies, food items, food novelties and/or
any related merchandise commonly sold or dispensed at public facilities.
F.
Telecommunication Services. City or its assigned agent will sell, rent or otherwise make
available all wire and wireless communications (voice and data) equipment
including wire and wireless telephone, cable TV, and other voice and data
communications equipment and related services.
The Director may, in writing,
authorize Client to do any of the aforesaid upon such terms as the Director may
deem proper under the circumstances, subject to the provisions of any existing
concession contracts in effect at the time of the Event.
23. RULES AND REGULATIONS. City’s
General Rules and Regulations, Public Safety Plan, Show Manager’s Guide and
Service Contractor’s Guide are hereby incorporated into this Agreement by
reference. City reserves the right to change
such rules and regulations in writing from time to time and will provide Client
with such changed rules and regulations, which shall be binding on Client.
24. MISCELLANEOUS
A. Authorization. If
requested by Director, Client shall deliver to City a resolution of its board
of directors, or partnership resolution, evidence of officer signatures and
incumbency certificate in form and substance satisfactory to City regarding the
due authorization, execution and delivery by Client of this Agreement.
B. Consent. Whenever in
this Agreement the approval or consent of a party is required, such approval or
consent shall be in writing and shall be executed by a person having the
express authority to grant such approval or consent. Any consent or approval granted by City of personnel or
contractors operating on behalf of Client is for City's benefit only and is not
a warranty that such person is qualified to do the work specified.
C. Controlling Law. Except as
Federal law may apply, the parties agree that this Agreement shall be governed
and construed by and according to the laws of the State of California.
D. Counterparts. This
Agreement may be executed in any number of counterparts, each of which
counterparts shall be an original, but all of which together shall constitute
one and the same instrument.
E. Entire Agreement. The parties
acknowledge that there are no agreements or understandings regarding the use of
the Facility, written or oral, other than this Agreement, that this Agreement
constitutes the full and complete agreement between the parties and shall be
controlling in the event of any conflict.
F. Gender. Any
reference to the masculine gender shall be deemed to include references to the
feminine gender and vice versa.
G. Headings. The section
headings are not a part of this Agreement and shall have no effect upon the
construction or interpretation of any part of this Agreement.
H. Modification of Agreement. This Agreement shall not be modified or amended, unless the
parties each first agree to and approve of such modification or amendment in
writing.
I. Severability. If a court
of competent jurisdiction finds or rules that any provision of this Agreement
is void or unenforceable, the remaining provisions of this Agreement shall
remain in effect.