To: HONORABLE MAYOR AND From: Katy Allen

CITY COUNCIL Dale E. Foster

Subject: FIRE STATION NO. 26 UPGRADE Date: 10-15-03

Council District:

7

RECOMMENDATION

Report on bids and take appropriate action based on the evaluation of bids for the Fire Station No. 26 Upgrade Project, and approval of a 15 percent contingency.

CEQA: Exempt, PP03-09-305.

BACKGROUND

On March 5, 2002, San José’s voters passed the Neighborhood Security Act Bond Measure. This bond measure provides for the construction of 36 public safety projects including the upgrade of 20 fire stations. The third fire station to be upgraded under this bond measure is Fire Station No. 26, located at 528 Tully Road.

The project upgrades conform to the intent of the Neighborhood Security Act Bond Measure by incorporating operational and livability efficiencies that will maintain and extend fire and paramedic response times to established neighborhoods and planned developments within the City. The planned upgrades will also enable the fire station to meet the “Essential Facility” designation with the addition of a new emergency generator. In addition to the base bid, there is one Add Alternate that provides asphalt demolition, a new concrete slab and new catch basin system. Construction is scheduled to begin in December with completion in May 2004.

ANALYSIS

A supplemental memo will be provided after bids are opened on October 14, 2003.

Council Policy provides for a standard contingency of 15 percent on public works projects involving building renovations. The standard contingency is appropriate for this project.

PUBLIC OUTREACH

To solicit contractors, this project was listed on the City’s Internet Bid Line and advertised in the San José Post Record and other Bay Area publications. Bid packages for all Department of Public Works construction projects are provided to various contractor organizations and builder’s exchanges.

COORDINATION

This project and memo have been coordinated with the Departments of Fire, Finance, General Services and Planning, Building and Code Enforcement, the City Manager’s Budget Office and City Attorney’s Office.

COST IMPLICATIONS

1.	AMOUNT OF RECOMMENDATION: (Engineer’s Estimate) $814,000
2.	COST OF PROJECT:
		Project Delivery			$320,000
		Construction (Allocated)			814,000
		Contingency			122,000
			TOTAL		$1,256,000
3.	SOURCE OF FUNDING:			475 - Neighborhood Security Bond
4.	FISCAL IMPACT: This project is consistent with the Council-approved Budget Strategy Economic Recovery section in that it will spur construction spending in our local economy. The proposed operating and maintenance costs of this project have been reviewed and it has been determined that the project will have no significant adverse impact on the General Fund operating budget.

BUDGET REFERENCE

Fund #	Appn #	Appn Name	RC #	Total Appn.	Amt. For Contract	Proposed Budget Page	Last Budget Action (Date, Ord. No.)
475	4548	Fire Station Upgrades	122855	$7,327,000	814,000	p. 246	6/17/03, MBA #54

CEQA

Exempt, PP03-09-305.

DALE E. FOSTER

Acting Fire Chief , Fire Department

KATY ALLEN

Director, Public Works Department