RULES/AGENCY RULES COMMITTEE
Meeting Report
November 19, 2003
PRESENT: Chair
Dando; Members Chavez, Cortese and Williams
Member Yeager entered the meeting at 2:05 p.m.
ABSENT: None
STAFF: City
Attorney Rick Doyle, Assistant City Manager Mark Linder, City Clerk Patricia
O’Hearn, Council Agenda Manager for the Mayor’s Office Jennifer Carlino,
Assistant to the City Manager Deanna Santana, and Redevelopment Agency Liaison
Gary Miskimon
Chair
Dando called the meeting to order at 2:00 p.m.
A. Redevelopment Agency
1. Review December 2, 2003 Draft Agenda
The Committee recommended approval of the December 2,
2003 Redevelopment Agency agenda.
2. Add New Items to November 25, 2003
Agenda
The Committee recommended one change to the November
25, 2003 Redevelopment Agency agenda:
● Redevelopment
Board Requests
None.
● Executive
Director Requests
a. Change Item 2.7 to read: “CEQA:
Resolution No. 71042, PP03-11-363.”
● RDA
Counsel Requests
None.
3. Staff Reports Outstanding
Documents
Filed: Report from Redevelopment Agency
Liaison Gary Miskimon, dated November 18, 2003, stating there are no staff
reports outstanding for the November 25, 2003 Redevelopment Agency meeting.
Discussion/Action: The Committee noted and filed the
Redevelopment Agency Liaison’s report.
B. City
Council
1. Review December 2, 2003 Draft Agenda
The Committee recommended approval of both the
December 2, 2003 City Council agenda and the General Plan agenda.
a. Additions/Changes
(1) Present a commendation to Girl Scout
Troop 1053 (Gregory)
(2) Present plaques and gift certificates to
the Crossing guards who were injured in the line of duty (Mayor)
(3) Present a commendation to Dave McPherson
of the City Auditor’s Office for receiving the Bruno Marchetti Award (Reed)
(4) Adopt a resolution referring ballot
measures, if any, to the March 2, 2004 election (City Clerk)
2. Add New Items to November 25, 2003
Agenda
The Committee recommended the following additions to
the November 25, 2003 City Council agenda:
● Mayor
and Councilmember Requests
a. Develop
a protocol for disclosure of public records under the California Public Records
Act (Reed)
b. Present
a commendation to the Century Theaters for their contributions to the YMCA and
Next Door, Solutions to Domestic Violence
(Dando)
c. Present
a commendation to Westfield Shoppingtown Oakridge and Valley Fair for its
annual “Westfield Works Wonders” event where non-profit organizations receive
all the proceeds and are asked to sell tickets to this holiday shopping
kick-off (Dando, Yeager)
● City
Manager Requests
a. Approve
actions related to the Cisco Public Services Summit
·
City Attorney
Requests
None.
● City
Clerk Requests
a. Interview Civil Service Commission
applicants and appoint three commissioners to fill four-year terms ending
December 1, 2007
Discussion/Action: City Clerk Patricia O’Hearn informed the
Committee that one incumbent Civil Service Commissioner is unable to attend the
Commission interviews on November 25th. Member Dave Cortese suggested the City develop a policy stating
that commission interviews take place on the date scheduled, and should not be
continued to subsequent Council meetings.
City Attorney Richard Doyle noted that interviewing incumbent
commissioners is a City policy that could be waived. In lieu of postponing the incumbent commissioner’s interview, the
Committee directed the Civil Service Commission liaison to submit a memorandum
to Council describing the incumbent’s service to the Commission.
3. Staff Reports Outstanding
Documents
Filed: Report from the City
Manager’s Office dated November 18, 2003 listing six staff reports outstanding
for the November 25, 2003 Council agenda.
Discussion/Action: The Committee noted and filed the City
Manager’s report.
4. Review December 2, 2003 General Plan
Agenda
The Committee recommended approval of the December 2,
2003 General Plan Agenda under Item B1.
C. Legislative
Update
1. State
Director of Intergovernmental Affairs Betsy Shotwell
updated the Committee regarding various issues the new Governor is presenting
to the reconvened legislature.
2. Federal
There was
no report.
D. Meeting
Schedules
1. Approve
Budget Study Session on January 15, 2004
Documents Filed: Memorandum from Mayor Ron
Gonzales dated November 18, 2003 requesting Rules Committee to schedule a study
session on budgets.
Discussion/Action: The Committee recommended
approval of a two-part Study Session to consider budget projections and
spending priorities for the City and Redevelopment Agency on Thursday, January
15, 2004, from 9 am-noon and from 1:30-4:30 pm in the Health Building.
2. Approve
City Council Meeting Schedule for period January-July 2004
Documents Filed: Memorandum from Assistant to
the City Manager Deanna Santana dated November 12, 2003 recommending approval
of the City Council Meeting Schedule for January-July 2004.
Discussion/Action: The Committee recommended
cancellation of the March 2, 2004 evening Council session and approved the
remainder of the City Council Meeting Schedule for January-July 2004 as
submitted by the City Manager’s Office.
E. The
Public Record
There
was no Public Record filed.
F. Appointments
to Boards, Commissions and Committees
Items F1, F3, F4, F5 and F8:
Documents Filed: Memoranda from City Clerk
Patricia L. O’Hearn dated November 7, 2003 forwarding four lists of commission
applicants, as submitted by the Project Diversity Screening Committee; four
memoranda from the City Attorney’s Office dated September and October 2003
reviewing commission applicants for conflict of interest; from Council Member
Nora Campos dated November 18, 2003 recommending appointments to the Advisory
Commission on Rents; from Council Member Dave Cortese dated November 13, 2003
recommending appointments to the Housing Advisory Commission; from Council
Member Judy Chirco dated November 17, 2003 recommending appointments to the
Human Rights Commission; and from Council Member Chuck Reed dated November 18,
2003 recommending appointments to the Small Business Development Commission.
Discussion/Action: City Clerk Patricia O’Hearn
called the Committee’s attention to comments from a member of the Project
Diversity Screening Committee regarding the interview process. The Committee directed the City Clerk to
conduct a blind drawing for those commissions with more than one vacancy and
varying term ending dates, with the results of the draw noted in the Rules
Committee report. The Committee
recommended the issues raised by the Project Diversity Screening Committee be
referred to the Board and Commission Review being conducted by the City
Manager’s Office and also recommended the following appointments:
1. Advisory Commission on Rents
The Committee recommended appointment of Scott
Lieberman to a term ending December 31, 2006 and directed the City Clerk to
readvertise in February for the other two vacant positions.
2. Disability Advisory Commission
The
Committee deferred this item to December 3, 2003.
3. Housing Advisory Commission
The Committee recommended appointment Erwin Ordonez
and George Colacicco to terms ending December 31, 2006.
4. Human Rights Commission
The Committee recommended appointment Raj Bhanot,
Ignacio “Hank” Enriquez, Herman Levy and Robert Sippel to terms ending December
31, 2006.
5. Mobile Home Advisory Commission
The Committee directed the City Clerk to readvertise
the vacant position in February.
6. Parks and Recreation Commission
The
Committee deferred this item to December 3, 2003.
7. Senior Citizens Commission
The
Committee deferred this item to December 3, 2003.
8. Small Business Development Commission
The Committee recommended appointment of Kidane
Haile, Charles Hoffman and Chuck Mondave’ to terms ending December 31, 2006;
and Spencer Horowitz to an unexpired term ending December 31, 2004
G. Rules
Committee Reviews, Recommendations and Approvals
1. Approve
Voting Delegate at the 2003 Annual Business Meeting for the National League of
Cities (City Manager)
Documents Filed: Memorandum from Betsy
Shotwell, Director of Intergovernmental Relations, dated November 12, 2003
regarding the voting delegate at the 2003 Annual Business Meeting for the
National League of Cities.
Discussion/Action: The Committee recommended
approval to designate Vice Mayor Pat Dando as the voting delegate at the
December 13, 2003 Annual Business Meeting for the National League of Cities.
2. Report
on proposed amendments to Comprehensive Land Use Plan which affect local
airports
Documents Filed: Letter from Stephen M. Haase,
Director of Planning, Building and Code Enforcement, dated November 19, 2003
addressed to the Santa Clara County Airport Land Use Commission requesting
deferral of “Airport Land Use Commission’s Proposed Consideration of Amended
Comprehensive Land Use Plan” scheduled for discussion at 6 p.m., November
19, 2003.
Discussion/Action: The Committee directed the
Administration to present Director Haase’s letter to the Airport Land Use
Commission this evening at their 6 p.m. meeting and to request a 90-day
deferral of the issue.
H. Oral
Communications
There were none presented.
I. Adjournment
The meeting adjourned at 2:45 P.M.
Pat
Dando, Chair
Rules/Agency
Rules Committee