To: HONORABLE MAYOR AND From: Jose Obregon

CITY COUNCIL

Subject: SEE BELOW Date: November 17, 2003

SUBJECT: SOLE SOURCE PURCHASE OF MOTOROLA MT2000 PORTABLE RADIOS AND MOTOROLA MOBILE VEHICLE ADAPTERS

RECOMMENDATION

Approval of award for a sole source purchase of 64 Motorola MT2000 portable radios and 73 Motorola Mobile Vehicle Adapters (MVAs) to Motorola C & E, Inc., (San Mateo, CA) in the amount of $113,264.78, including sales tax and delivery, and authorize the Director of General Services to execute the purchase order.

BACKGROUND

In FY 2002-2003, the Fire Department was awarded a FEMA Grant in the amount of $491,821 supplemented with City of San Jose’s 30% matching funds of $210,781 for a total of $702,602 to improve firefighter safety. A portion of this funding will be used to purchase portable radio repeaters.

Implementation of the proposed system will enable Fire and Police communications interoperability for emergency incidents within the City of San Jose. In addition, the proposed system will also interface with and enhance the capabilities of the Santa Clara County interoperability system that is being implemented to address County-wide and Regional communications interoperability.

ANALYSIS

The Motorola MT2000 radios and MVAs are only available from the manufacturer. The City of San Jose has standardized on Motorola radio equipment manufactured by Motorola since 1984. The Information Technology Department has revisited this standardization numerous times and has determined that it is still appropriate and in the best interest of the City to continue with Motorola radio equipment.

PUBLIC OUTREACH

Not Applicable.

COORDINATION

This memorandum has been coordinated with the Information Technology Department/Radio Communications Division, the Attorney’s Office, the City Manager’s Budget Office, the Police Department and the Fire Department.

COST IMPLICATIONS

This item is consistent with the Council approved Budget Strategy recommendation under General Principles #2, “We must focus on protecting our vital core city services.”

The majority of the costs associated with this purchase will be covered by the original grant and matching funds listed in the memo. There is a cost differential between the grant/matching funds budget of $113,100 and the actual total cost of $113,265. The additional cost of $165 will be absorbed in the Fire Department’s 2003-2004 Adopted Capital Budget.

BUDGET REFERENCE

Fund #	Appn #	Appn Name	Total Appn.	Amt. For Contract	Adopted 2003-2004 Operating Budget	Last Budget Action, Date Ord. No.
001	0542	NP/Equip-Fire	$ 6,756,140	$ 79,335	Page 258	09/09/03 Res. 26978
Fund #	Appn #	Appn Name	Total Appn.	Amt. For Contract	Adopted 2003-2004 Capital Budget	Last Budget Action, Date Ord. No.
392	4632	Portable Radio Repeaters	$ 33,930	$ 33,930	Page 309

CEQA

Not a project.

JOSE OBREGON

Director of General Services