To: HONORABLE MAYOR AND From: Jose Obregon

CITY COUNCIL

Subject: SEE BELOW Date: November 17, 2003

SUBJECT: SOLE SOURCE PURCHASE OF MOTOROLA XTS3000 PORTABLE RADIOS FOR THE POLICE DEPARTMENT

RECOMMENDATION

Approval of award for a sole source purchase of 66, XTS3000 portable radios to Motorola C & E, Inc., (San Mateo, CA) for a total amount of $125,463.34, including tax and delivery, and authorize the Director of General Services to execute the purchase order.

BACKGROUND

The older model Motorola “Saber” portable radios were placed in service in 1990. The portable radios are used to equip police officers during major call-out events such as major disasters or other emergency responses. The Police Department in conjunction with the Information Technology Department has selected the Motorola XTS300 radios as a replacement for the Motorola Saber Series radios.

The Motorola XTS3000 radios allow public safety officers the ability to directly access our neighbor agency police channels that are in the 450-520 MHz band. The new radios will have direct interoperability with the police departments of Campbell, Los Gatos, Los Altos, Milpitas, Sunnyvale and Palo Alto. Our current portable radios do not allow for this enhanced ability for interoperability. In addition, the Motorola XTS3000 radio has a software upgrade that will allow use on the Police Department’s new digital radio channel, which utilizes enhanced speech security.

On August 26, 2003, Council approved the purchase of 567 Motorola XTS 3000 radios funded from the Police Department’s Supplemental Law Enforcement Services Fund (SLESF) grant. Funding for the 66 radios as requested in this memo recently became available from the 2002 State Domestic Preparedness Grant Program.

ANALYSIS

The City of San Jose has standardized on radios manufactured by Motorola since 1984. The Information Technology Department has revisited this standardization numerous times and has determined that it is still appropriate and in the best interest of the City to continue with Motorola radios. Due to the complexity and degree of engineering requirements for these radios, they are only available directly from Motorola.

PUBLIC OUTREACH

Not applicable.

COORDINATION

This memorandum has been coordinated with the Information Technology Department/Radio Communications Division, the Police Department, the City Attorney’s Office and the City Manager’s Budget Office.

COST IMPLICATIONS

This item is consistent with the Council approved Budget Strategy. General Principal #2, “We must focus on protecting vital core City services.”

BUDGET REFERENCE

Fund #	Appn. #	Appn. Name	Total Appn.	Amt. For Contract	Adopted 2003-2004 Budget	Last Budget Action, Date Ord.No.
001	2850	Metropolitan Medical Task Force	$1,221,126	$125,463.34	Page 691	10/14/2003 Ord. No. 26997

CEQA

Not a project

JOSE OBREGON

Director of General Services