To: HONORABLE MAYOR AND From: Katy Allen
CITY COUNCIL Sara L. Hensley
Subject: PLAZA DE CESAR CHAVEZ Date: 12-02-03
ELECTRICAL UPGRADES
Council
District: 3
To provide additional information after bids were opened.
RECOMMENDATION
Approval to reject all bids for the Plaza de Cesar Chavez Electrical Upgrades Project and authorization for the Director of Public Works to re-advertise and re-bid the project.
CEQA:
Exempt, PP03-06-202.
ANALYSIS
Bids were opened on November 6, 2003 with the following results:
|
Contractor |
Bid
Amount |
Variance Amount |
Over/(Under)
Percent |
|
||||
|
ESR Construction (San José) |
$1,935,115 |
$485,115 |
33 |
|
||||
|
Engineer’s
Estimate |
1,450,000 |
--- |
--- |
|
||||
|
California Plus Engineering (San José) |
1,360,000 |
(90,000) |
(6) |
|
||||
|
Prism Engineering, Inc. (Hollister) |
1,217,033 |
(232,967) |
(16) |
|
||||
|
Contractor |
Add Alt No. 1 |
Add Alt No. 2 |
Add Alt No. 3 |
Add Alt No. 4 |
||||
|
ESR Construction |
$225,000 |
$102,000 |
$88,000 |
$42,000 |
||||
|
Engineer’s Estimate |
230,000 |
100,000 |
90,000 |
30,000 |
||||
|
California Plus Engineering |
240,000 |
100,000 |
100,000 |
40,000 |
||||
|
Prism Engineering, Inc. |
44,295 |
29,279 |
54,000 |
20,250 |
||||
Prism Engineering, Inc. submitted a bid
in the amount of $1,217,033 for the base bid.
On November 10, 2003, the contractor requested to be relieved of their
bid due to allegedly having made a clerical error consisting of a mistake in
their calculations. The contractor alleged that it inadvertently failed to
include an amount of $400,000 for the construction of the East Vault. The contractor provided documentation to
support the alleged clerical error.
After reviewing the supporting documentation, staff has concluded that
it is appropriate to relieve Prism of its bid based upon clerical error.
The second low bid submitted by
California Plus Engineering, Inc. in the amount of $1,360,000 for the base
bid. On November 21, 2003, the
contractor also requested to be relieved of their bid due to having made an alleged
clerical error consisting of a mathematical mistake in their estimating. California Plus Engineering submitted
documentation supporting the alleged clerical error. After reviewing the supporting documentation, staff has concluded
that it is appropriate to relieve the contractor from its bid based upon
clerical error.
The third bid submitted by ESR
Construction was 33 percent above the Engineer’s Estimate and is considered
excessively high.
Staff will evaluate the construction
documents and determine the extent of the scope of work prior to re-bidding the
project.
CEQA
Mitigated Negative Declaration, PP02-11-335.
KATY ALLEN SARA L. HENSLEY
Director, Public Works Department Director, Parks, Recreation and
Neighborhood Services Department