IN-LIEU RULES/AGENCY RULES COMMITTEE

Meeting Report

November 26, 2003

PRESENT: None

ABSENT: Chair Dando; Members Chavez, Cortese, Williams and Yeager

STAFF: Chief Deputy City Attorney Norm Sato, City Clerk Patricia O’Hearn, Council Agenda Manager for the Mayor’s Office Jennifer Carlino, City Manager’s Representative Nadine Nader, Council Assistant Jo Coffaro and Redevelopment Agency Liaison Gary Miskimon

The meeting was called to order at 11:00 a.m.

The following actions were taken based on submittals to the City Clerk from the Mayor’s Office, Council Offices, the City Manager, the Executive Director of the Redevelopment Agency, and the City Attorney.

A. Redevelopment Agency

1. Review December 9, 2003 Draft Agenda

Action was taken to recommend approval of the December 9, 2003 Redevelopment Agency Agenda, with the following change:

a. Delete Item 7.2, “City Council approval of an ordinance for the transfer of certain Agency functions to the City of San Jose.”

2. Add New Items to December 2, 2003 Agenda

Action was taken to recommend the following addition to the December 2, 2003 City Council Agenda:

a. Recommendation that the Redevelopment Agency adopt a resolution authorizing the Executive Director to award construction contracts to the lowest responsive bidders for:

(1) Hazardous material abatement for the Fox Building at 40 North Fourth Street, in an amount not to exceed $250,000, and establishing a contract contingency not to exceed 10%

(2) Demolition of the Fox Building, in an amount not to exceed $250,000, and establishing a contract contingency not to exceed 10%

(3) Hazardous material abatement and demolition of the building located at 39 North Fifth Street, in an amount not to exceed $175,000, and establishing a contract contingency not to exceed 10%

b. The Redevelopment Agency adopt a resolution authorizing the Executive Director to negotiate and execute an amendment to the existing Property Use Agreement with the Emergency Housing Consortium

3. Staff Reports Outstanding

Documents Filed: Report from Redevelopment Agency Liaison Gary Miskimon, dated November 25, 2003, stating there is one staff report outstanding for the December 2, 2003 Redevelopment Agency meeting.

Discussion/Action: Action was taken to note and file the Redevelopment Agency Liaison’s report.

B. City Council

1. Review December 9, 2003 Draft Agenda

Action was taken to recommend approval of the December 9, 2003 City Council agenda.

a. Additions/Changes

(1) City Council approval of an ordinance for the transfer of certain Agency functions to the City of San Jose

2. Add New Items to December 2, 2003 Agenda

Action was taken to recommend the following addition to the December 2, 2003 City Council agenda:

a. Resolution to authorize submission of Historical Heritage Grant application to the County of Santa Clara to move St. James Park’s historic monuments per the Master Plan (Chavez)

b. Accept the City Auditor’s monthly report (City Auditor)

c. During the evening session, to be heard concurrently with Item 12.2(b): Adopt a resolution by the Redevelopment Agency Board approving a Development Agreement with eBay, Inc.

(City Manager)

3. Staff Reports Outstanding

Documents Filed: Report from the City Manager’s Office dated November 25, 2003 listing two staff reports outstanding for the December 2, 2003 Council agenda.

Discussion/Action: The Committee noted and filed the City Manager’s report.

C. Legislative Update

1. State

There was no report.

2. Federal

There was no report.

D. Meeting Schedules

There were none.

E. The Public Record

There was no Public Record.

F. Boards, Commissions and Committees

There were none.

G. Council Referrals for Assignment to Administration or Council Appointee

There were none.

H. Administrative Reviews and Approval

There were none.

I. Oral Communications

None were presented.

J. Adjournment

The meeting adjourned at 11:15 A.M.

Patricia L. O’Hearn, City Clerk

Staff to Rules/Agency Rules Committee