Subject:     REPORT ON BIDS FOR FIVE SUV COMMAND CENTER VEHICLES

 

 

RECOMMENDATION

 

Report on bids and award the purchase of five (5) full-size SUV command center type vehicles to the low bidder, Wondries Chevrolet (Alhambra), for a total cost of $410,131.60 including tax and delivery and authorize the Director of General Services to execute the purchase order for the:

 

            a.      immediate purchase of five (5) units; and

b.            subsequent purchase of additional units at the same bid price without further Council action other than the appropriation of necessary funds.

 

BACKGROUND

 

The General Services Department/Fleet Management Division has requested the purchase of five (5) SUV command center type vehicles. These units are Battalion Chief’s vehicles.  The Fire Department will utilize these units for various duties throughout the City.

 

These units are replacements for vehicles that have met or exceeded their replacement criteria.

 

ANALYSIS

 

A notice inviting bids was published on September 17, 2001.  Additionally, bid packages were mailed to twenty-seven (27) vendors.  Bids were publicly opened on October 5, 2001 and are listed below:

 

VENDOR

BID

8% SALES TAX

NON-TAXABLE

TOTAL

Wondries Chevrolet (Alhambra)

$368,895.00

$29,511.60

$11,725.00

$410,131.60

911Vehicle.com (Yorba Linda)

$371,435.00

$ 29,714.80

$10,225.00

$411,374.80

Gerling & Assoc. (Sunbury, OH)

$407,875.00

$32,630.00

$13,500.00

$454,005.00

Carl Chevrolet

(San Jose)

$409,750.00

$ 32,780.00

$19,175.00

$461,705.00

 

Wondries Chevrolet was the low bidder and met specifications as written.

 

San Jose Municipal Code Section 4.12.148 entitled “Additional Quantities,” states “...the City Manager may purchase additional quantities at the award price..., if such options for additional quantities was approved by Council.”

 

In all formal bids issued, the Department of General Services asks each vendor if the price will be guaranteed for additional quantities. When that option is offered, the Department seeks Council approval to make future awards should the need arise for additional units.

 

PUBLIC OUTREACH

 

This bid was advertised in the San Jose Post Record and was placed on the City of San Jose web site.

 

COORDINATION

 

This memorandum has been coordinated with the City Attorney's Office, the Fire Department, and the Budget Office.

 

BUDGET REFERENCE

 

Fund:                         General Fund - 001

Amount:                     1,352,000 – Fire Apparatus Replacement Reserve

Budget Document:      2001- 2002 Adopted Capital Budget, Page 162

 

 

JOSE OBREGON

Director of General Services