Subject:     EVERGREEN AND FERNISH PARKS PLAY AREA RENOVATION PROJECTS

 

COUNCIL DISTRICT:  8

SNI AREA:   N/A

 

 

RECOMMENDATION

 

Report on bids and award of contract for the Evergreen Park and Fernish Park Play Area Renovation Projects to the low bidder, and approval of a ten percent contingency.   CEQA:  Exempt.

 

BACKGROUND

 

Evergreen and Fernish Parks are existing neighborhood parks in Council District 8.  Evergreen Park is located at the intersection of Yerba Buena Road and San Felipe Road, and Fernish Park is located at the intersection of Rubion Drive and Fernish Drive.  Both parks are identified in the City Parks Bond Measure that passed in November 2000.  This project will renovate a play area at each park.  It will also construct a new modular restroom at Evergreen Park.

 

Funding for this project is provided by the City Parks Bond Measure, Parks Trust Fund, and the General Fund (capital improvements).  The Bond measure will fund the renovation of the play area and restroom at Evergreen Park and renovation of the play area at Fernish Park.  Funding from the General Fund will provide for the new concrete pathway at Fernish Park.  Funding from the Park Trust Fund will provide for lighting, minor irrigation improvements, and miscellaneous improvements at Fernish Park.

 

ANALYSIS

 

A supplemental memorandum will be submitted after the bid opening on November 29, 2001.

 

A ten percent contingency is requested for any unforeseen conditions which may arise during construction this project.

 

PUBLIC OUTREACH

 

This proposed project was listed on the City’s Internet bid line and advertised in the San Jose Mercury News and San Jose Post Record.  Bid packages for all Department of Public Works construction projects are routinely provided to a standard list of various contractor organizations, builder’s exchanges and disadvantaged business organizations, including United Minority Business Enterprises and the San José Minority Business Development Center.

 

COORDINATION

 

This proposed project was coordinated with the Offices of the City Attorney, Risk Manager and Equality Assurance; and the Departments of Planning, Building and Code Enforcement, General Services, and Parks, Recreation and Neighborhood Services.

 

COST IMPLICATIONS

 

1.         COST OF RECOMMENDATION:  Engineer's Estimate  $698,000

 

2.         COST OF PROJECT:

 

                             Project Development                                                                           $   35,000

                             Construction                                                                                           698,000

                             Consultant                                                                                              113,000   *

                             Design & Construction Management                                                       116,000

                             Contingency                                                                                             69,000

                            

                                            TOTAL                                                                              $1,031,000

 

*  $99,000 for the consultant agreement was encumbered in FY 2000-01.

 

3.         SOURCE OF FUNDING:         001 -     General Fund

                                                              471 -     Parks Bond Measure

                                                              375 -     Parks Trust Fund

                         

4.                  ESTIMATED START DATE OF CONSTRUCTION:  January, 2002

 

5.         ESTIMATED COMPLETION DATE OF CONSTRUCTION:  June, 2002

 

BUDGET REFERENCE

 

Fund:

471

Appn:

6879

RC:

113988

Amount:

$457,000

Budget Document:
2001-2002 Appropriation Ordinance, Section 31.01, item 1 (t)

 

Fund:

001

Appn:

6986

RC:

116543

Amount:

$80,000

Budget Document:
2001-2002 Appropriation Ordinance, Section 2.26, item 6 (o)

 

Fund:

471

Appn:

6823

RC:

114038

Amount:

$204,000

Budget Document:

2001-2002 Appropriation Ordinance, Section 31.01, item 1 (u)

 

Fund:

375

Appn:

4095

RC:

116553

Amount:

$234,000

Budget Document:

2001-2002 Appropriation Ordinance, Section 10.04, item 12 (n)

 

CEQA

 

Exempt.

 

 

RAJEEV BATRA

Acting Director, Public Works Department