SUBJECT:     ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONSULTANT AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES FOR TRANSPORTATION SUPPORT SERVICES.

 

COUNCIL DISTRICT:  Citywide

SNI AREA:  Citywide

 

 

RECOMMENDATION

 

Adoption of a resolution authorizing the City Manager to negotiate and execute an agreement for consultant services with Kimley-Horn and Associates and the City of San Jose (as the lead agency) for the implementation of the Proactive Signal Re-Timing Project in six different jurisdictions for an amount not to exceed $500,000.

 

BACKGROUND

 

The goal of the Proactive Signal Re-Timing Project is to alleviate traffic congestion via continuous communication and synchronization of traffic signals across jurisdictional boundaries.  The City of San Jose’s Department of Transportation is providing the regional leadership for this federally funded project.  It will retime key arterials throughout the Silicon Valley to respond to changes in traffic patterns due to increased housing development and changing commute patterns.  It will provide multi-jurisdictional coordination enabled by the deployment of the Silicon Valley Intelligent Transportation System program Data Exchange Network.  This agreement will provide for the development and implementation of coordination signal timing plans for a minimum of 35 systems, which consists of 223 signals/intersections.

 

The City of San Jose has been the lead agency in addressing traffic management issues throughout the Silicon Valley.  The City initiated the Silicon Valley – Intelligent Transportation System (SV-ITS) Committee, a group of transportation leaders from twelve cities, and regional and statewide agencies.  This committee has been active in procuring funds and implementing high-tech traffic management strategies to combat regional traffic congestion.  The following adjoining cities and agencies are involved in this effort:

 

City of San Jose

City of Campbell

City of Cupertino

City of Milpitas

City of Santa Clara

Town of Los Gatos

County of Santa Clara

City of Fremont

Santa Clara Valley Transportation Authority (VTA)

California Highway Patrol

California Department of Transportation

Metropolitan Transportation Commission

 

The Proactive Signal Re-Timing Project is one of the SV-ITS Committee regional projects, managed by the City of San Jose.  Prior SV-ITS agreements for joint agency cooperation have facilitated projects such as this one.  In addition to the positive regional impacts, the project is in alignment with the City’s CSA strategic goals and the City’s Intelligent Transportation System (ITS) Strategic Plan.

 

ANALYSIS

 

The Department of Transportation is the program administrator for the Proactive Signal Re-Timing Project.  The project will synchronize signals along the major arterials identified in the table below, and will help:

 

·        Reduce overall delay along project corridors.

·        Reduce the number of vehicle stops.

·        Reduce emissions and thereby regional improve air quality.

 

The project is located throughout the Cities of San Jose, Campbell, Milpitas, and Santa Clara, and will require coordination with Caltrans and the County of Santa Clara intersections.

 

LOCATIONS

INTERSECTIONS

City of San Jose

187

County of Santa Clara

9

City of Campbell

8

City of Milpitas

6

City of Santa Clara

3

California Department of Transportation

3

To be determined

7

Total

223

 

The project was advertised throughout the Bay Area and nationwide, and three consultant firms responded.  A committee of the affected agencies selected Kimley-Horn and Associates based upon their experience and expertise.

 

Authorization is requested for the City Manager to negotiate and execute an agreement for consultant services with Kimley-Horn and Associates for the implementation of the Proactive Signal Re-Timing Project for an amount not to exceed $500,000.

 

The completion date of the project is September 1, 2003.  Implementation will be done during the spring and fall school periods.

 

PUBLIC OUTREACH

 

For the acquisition of consultant services, this proposed project was listed on the City’s Internet Bid Line and advertised in the San Jose Mercury News, the San Jose Post Record, and the ITE Journal.

 

COORDINATION

 

Preparation of this agreement has been coordinated with the Offices of the Risk Management and the City Attorney.  Due to the regional nature of this project, the other affected agencies (Caltrans, County of Santa Clara, and the Cities of Campbell, Milpitas, and Santa Clara) have all been actively involved in the coordination and development of this agreement.

 

COST IMPLICATIONS

 

The project is funded by grants from the Congestion Management and Air Quality (CMAQ) and Statewide Transportation Improvement Projects (STIP) programs for projects that improve the efficiency and operations of existing transportation systems.  The City will apply for reimbursement from the granting agency following expenditure of the grant funds.  The project shall not exceed the grant funding allocation of $500,000, which shall include any contingencies.

 

1.                  COST OF RECOMMENDATION: $500,000

 

2.                  COST OF PROJECT:

 

Consultant Services$500,000

Project Development                      0,000

Contingency                                   0,000

            TOTAL                        $500,000

 

3.                  SOURCE OF FUNDING: CMAQ & STIP

 

4.                  ESTIMATED START DATE OF RE-TIMING WORK: January, 2002

 

5.                  ESTIMATED COMPLETION DATE OF RE-TIMING WORK: September, 2003

 

 

BUDGET REFERENCE

 

Fund:

Building and Structure Construction Tax Fund (429)

Appn:

4045

Amount:

$500,000

Budget Document:

2001-2002 Appropriation Ordinance, Section 6.05, Item No. 4(e)

 

CEQA

 

CEQA: Exempt

 

 

 

WAYNE K. TANDA

Director of Transportation