RULES/AGENCY RULES COMMITTEE

Meeting Report

December 10, 2003

PRESENT: Chair Pro Tempore Chavez; Members Yeager and Williams

ABSENT: Chair Dando and Member Cortese (both excused)

STAFF: City Attorney Rick Doyle, City Clerk Patricia O’Hearn, Council Agenda Manager for the Mayor’s Office Jennifer Carlino, Assistant to the City Manager Deanna Santana, and Redevelopment Agency Liaison Gary Miskimon

Chair Pro Tempore Chavez called the meeting to order at 2:05 p.m.

A. Redevelopment Agency

1. Review December 23, 2003 Draft Agenda

DROP – HOLIDAY CLOSURE

2. Add New Items to December 16, 2003 Agenda

The Committee recommended the following changes to the December 16, 2003 Redevelopment Agency agenda:

● Redevelopment Board Requests

None.

● Executive Director Requests

a. Approval of Agency insurance policy renewals

b. Approval of an amendment to the agreement with LSA Associates for preparation of an EIR

c. Direction to negotiate a lease amendment with BTN Restaurant, LLC (dba Lee’s Sandwiches)

d. Approve modification to the San Jose Marriott Disposition and Development agreement

● RDA Counsel Requests

None.

3. Staff Reports Outstanding

Documents Filed: Report from Redevelopment Agency Liaison Gary Miskimon, dated December 9, 2003, stating there are three staff reports outstanding for the December 16, 2003 Redevelopment Agency meeting.

Discussion/Action: The Committee noted and filed the Redevelopment Agency Liaison’s report.

B. City Council

1. Review December 23, 2003 Draft Agenda

DROP – HOLIDAY CLOSURE

a. Additions/Changes

2. Add New Items to December 16, 2003 Agenda

The Committee recommended the following additions to the December 16, 2003 City Council agenda:

● Mayor and Councilmember Requests

a. Extension of military benefits for City employees called to military duty (Chavez, Dando, LeZotte, Reed)

b. Two Airport Commission resolutions regarding naming the new airfield and the new passenger terminal building complex at Norman Y. Mineta San Jose International Airport (Chavez)

● City Manager Requests

a. Approve various fiscal actions related to the Local Law Enforcement Services Block Grant Fund

b. Approve an agreement related to the purchase of property for Fire Station No. 17

· City Attorney Requests

a. Approve an amendment to agreement for Elections Commission evaluator services

b. Approve an amendment to agreement for Prolaw Software to extend the term

c. Approve an amendment to agreement for consultant services for cable television matters

● City Clerk Requests

a. Approve Rules Committee report from December 10, 2003

3. Staff Reports Outstanding

Documents Filed: Report from the City Manager’s Office dated

December 9, 2003 listing nine staff reports outstanding for the December 16, 2003 Council agenda.

Discussion/Action: The Committee noted and filed the City Manager’s report.

C. Legislative Update

1. State

There was no report.

2. Federal

There was no report.

D. Meeting Schedules

There were none.

E. The Public Record

Documents Filed: Memorandum from City Clerk Patricia L. O’Hearn dated December 4, 2003 transmitting items filed for the Public Record for the period November 26-December 3, 2003.

Discussion/Action: The Committee directed Item (a) from the Public Record, “Resolutions submitted by the Airport Commission requesting the naming of the new airfield and the new passenger terminal building complex at Norman Y. Mineta San Jose International Airport. . .”, be placed on the December 16, 2003 Council agenda. The Committee noted and filed the Public Record.

F. Appointments to Boards, Commissions and Committees

There were none.

G. Rules Committee Reviews, Recommendations and Approvals

1. Report back on Labor Code requirements for payment of workers’ compensation benefits

Documents Filed: None.

Discussion/Action: The Committee deferred this item to the December 17, 2003 Rules Committee meeting.

2. Request to remove Business Tax Audits form the City Auditor’s 2003-2004 Workplan

Documents Filed: Memorandum from City Auditor Gerald Silva dated November 27, 2003 requesting removal of Business Tax Audits from the City Auditor’s 2003-2004 Workplan.

Discussion/Action: The Committee recommended approval to remove Business Tax Audits from the City Auditor’s 2003-2004 Workplan.

H. Oral Communications

None were presented

I. Adjournment

The meeting adjourned at 2:15 P.M.

Cindy Chavez, Chair Pro Tempore

Rules/Agency Rules Committee