Subject:     PARMA PARK RENOVATION PROJECT

 

COUNCIL DISTRICT:  10

SNI AREA:  N/A

 

 

RECOMMENDATION

 

Report on bids and award of contract for Parma Park Renovation Project to the low bidder, and approval of a ten percent contingency.   CEQA:  Exempt.

 

BACKGROUND

 

Parma Park is an existing neighborhood park located on Camden Avenue and Little Falls Drive.  The park is bounded on the north by Camden Avenue, on the west by Little Falls Drive, on the east by the Almaden Community Center and on the south by the Simonds Elementary School ballfield. 

 

This park is identified in the City Parks Bond Measure that passed in November 2000 which provides funding for the renovation of park play areas and restrooms in neighborhood parks.  The existing tot lot and youth-age play areas in need of renovation and will be upgraded to meet current park standards.

 

The base bid scope of work includes replacement of the existing play equipment and surfacing material in both the youth and tot lot play areas, installation of new benches, lighting, planting, irrigation and concrete walkways.

 

In addition to the base bid scope of work there are two Add Alternate bid items as follows:

 

 

Description

Engineer’s

Estimate

 

Add Alt. 1:Perimeter tubular steel fence, mowband and irrigation modification

$35,000

Add Alt. 2:Youth lot curved wood trellis shade structure

$11,000

 

Funding for this project is partially provided by the City Parks Bond Measure.  Additional funding is currently being raised by the Jake Thomas Eby Memorial Fund for a play area to be constructed in memory of Jake Thomas Eby, a two-year old boy who lived in the neighborhood and who had frequented the play areas at Parma Park.   It is intended that the funds raised by the Memorial Fund be combined with the Bond Measure funding for the tot lot to design and construct a tot lot which will be named "Jake's Play Lot".

 

The Memorial Fund is expected to raise $400,000 for Jake's Play Lot.  It is anticipated that $400,000 from Construction/Conveyance Tax Fund, Parks Council District 10 in Fiscal Year 2001-02 will supplement the funding for this project and will be reimbursed by the Memorial Funding as these funds are collected.

 

The proposed total budget for this project is $900,000, comprised of $500,000 in Bond Measure funds plus the anticipated $400,000 from the Jake Thomas Eby Memorial Fund.

 

.ANALYSIS

 

A supplemental memorandum will be submitted after the bid opening on November 27, 2001.

 

A ten percent contingency is requested for any unforeseen conditions which may arise during construction on this project.

 

PUBLIC OUTREACH

 

This proposed project was listed on the City’s Internet bid line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all Department of Public Works construction projects are routinely provided to a standard list of various contractor organizations, builder’s exchanges and disadvantaged business organizations, including United Minority Business Enterprises and the San José Minority Business Development Center.

 

COORDINATION

 

This proposed project was coordinated with the Offices of the City Attorney, Risk Manager and Equality Assurance; and the Departments of Planning, Building and Code Enforcement, General Services, and Parks, Recreation and Neighborhood Services.

 

COST IMPLICATIONS

 

1.         COST OF RECOMMENDATION:  Engineer's Estimate  $614,000

 

2.         COST OF PROJECT:

 

Project Development

$  16,000

*

Construction

614,000

 

Consultant

113,000

*

Design & Construction Management

74,000

*

Contingency

62,000

 

 

TOTAL

$879,000

 

 

* $65,000 for the consultant agreement was encumbered in FY 2000-01;  $14,400 for project development and design costs were expended in FY 2000-01

 

3.         SOURCE OF FUNDING:         471 -     Parks & Recreation Bond Projects Fund

                                                              389 –    Construction/Conveyance Tax Fund,

                                                                           Parks District 10

 

4.         ESTIMATED START DATE OF CONSTRUCTION: January 2002

 

5.         ESTIMATED COMPLETION DATE OF CONSTRUCTION:  June 2002

 

BUDGET REFERENCE

 

Fund:

471

Appn:

6836

RC:

114189

Amount:

$421,000

Budget Document:
2001-02 Appropriation Ordinance, Section 31.01, Item 1(Z24)

 

Fund:

389

Appn:

6903

RC:

118873

Amount:

$400,000

Budget Document:
Adopted 2001-02 Appropriation Ordinance, Section 12.10, Item 1(I)

 

NONDISCRIMINATION

 

The City of San José Nondiscrimination Requirements are included in this project as required by Chapter 4.08 of the San José Municipal Code.

 

CEQA

 

Exempt.

 

 

RAJEEV BATRA

Acting Director, Public Works Department