SUBJECT:      ADOPTION OF APPROPRIATION ORDINANCE AND FUNDING SOURCES RESOLUTION AMENDMENTS IN THE LIBRARY CONSTRUCTION AND CONVEYANCE TAX FUND FOR THE JOINT LIBRARY PROJECT WITH A NET IMPACT TO THE FUND OF $161,200.

 

COUNCIL DISTRICT: Citywide

 

 

RECOMMENDATION

 

It is recommended that the City Council approve the following Appropriation Ordinance amendments in the Library Construction and Conveyance Tax Fund:

 

1.      Increase the Joint Library project by $161,200

2.      Decrease the Ending Fund Balance by $161,200

 

BACKGROUND

 

Over a year ago, the San Jose Redevelopment Agency awarded the construction contract for the Joint Library project, a collaboration between the City of San Jose and San Jose State University. This project, now called the new King Library, included a designed space for a teen center. Subsequent to the start of construction, a more vibrant redesign was proposed. This was prompted by a review of other newly constructed teen centers in major urban libraries and a determination that the new King Library teen center warranted certain changes.  These changes include modifications to the interior design such as artwork, fixtures and furnishings, which will better meet the needs of the users of the teen center.  Successful centers in Phoenix and Los Angeles were referenced as examples for redesign. Section 8.05 of the Joint Library Project Development Agreement stipulates that a design change of this type be funded by the appropriate party; in this case, the Teen Center is a cost borne by the City.

 

ANALYSIS

 

Between June and October, 2001, staff and contractors reviewed the revisions and implications to the current construction schedule.  The Redevelopment Agency project manager summarized the following projected expenses required to implement revisions to the Teen Center.

 

$107,613

Based on current schematic redesign

21,277

FF& E additional costs

32,284

Anticipated 30% cost increase relating to redesign

$161,174

Total Appropriation Required for Teen Center Redesign

 

San Jose Public Library has confirmed its commitment to fund the changes listed above. The recommended source of funds to support this redesign is the Construction and Conveyance Tax Fund (393) current fund balance of $3,963,395.

 

BUDGET REFERENCE

 

Fund:                            393-Library Construction and Conveyance Tax Fund   

Appn:                           3045

Amount:                       $161,200

Budget Document:        2001-02 Adopted Capital Budget, page 180.

 

PUBLIC OUTREACH

 

N/A

 

 

JANE LIGHT                                                              LARRY D. LISENBEE

City Librarian, Library Department                                Budget Director