SUBJECT: AMENDMENT TO THE MASTER AGREEMENTS WITH MOORE IACOFANO GOLTSMAN, INC., THE BEALS GROUP, INC., COTTONG & TANIGUCHI LANDSCAPE ARCHITECTS AND MPA DESIGN FOR VARIOUS PARK AND RECREATION PROJECTS.

COUNCIL DISTRICT: Citywide

SNI AREA: N/A

RECOMMENDATION

Approval of first amendments to four master agreements for design consultant services with four landscape architecture firms for Various Park and Recreation Projects, increasing the maximum amount of compensation as follows:

Consultant	Proposed Maximum Compensation
Moore Iacofano Goltsman, Inc. $500,000 $800,000 300,000 800,00 500,000	$800,000
the beals group, inc.	800,000
Cottong & Taniguchi	600,000
MPA Design	500,000

BACKGROUND

A total of 69 play area and restroom renovation projects were identified in the Parks Bond Measure that passed in November 2000. The first nine projects were begun under separate consultant agreements or service orders in FY 2000-01. Seven of these nine projects have construction contracts awarded and are currently under construction or will soon start construction. The remaining two projects are under design.

In June 2001, the City entered into a master agreement with five landscape architect consultants, Moore Iacofano Goltsman, Inc., the beals group, inc., Cottong & Taniguchi, MPA Design and Tom Richman & Associates, Inc., for design services for 36 play area and restroom renovation projects under the Parks Bond Measure. To date, design work for 20 of the 36 projects has been authorized under these master agreements, and the other 16 projects are either under negotiation with the consultants or are scheduled to begin in January 2002.

The remaining 24 play area and restroom renovation projects which were not included under the five original master agreements are scheduled to begin in the later half of FY 2001-02 and in FY 2002-03.

ANALYSIS

The five firms cited above were selected through a competitive process involving both City and external professional evaluators. One firm, Tom Richman & Associates, Inc., has limited capacity for additional work at this time and is therefore not recommended for an increase in contracting authority.

In order to proceed with the remaining 24 play area and restroom renovation projects, it will be necessary to increase the maximum compensation amount in the existing master agreements. Staff recommends increasing the maximum compensation amount in four of the five master agreements as follows so that scheduling and work for these 24 projects may begin without delay:

Consultant	Current Maximum Compensation	Amount of Increase	Proposed Not-to-Exceed Amount
Moore Iacofano Goltsman, Inc. $500,000 $800,000 300,000 800,00 500,000	$500,000	$300,000	$800,000
the beals group, inc.	300,000	500,000	800,000
Cottong & Taniguchi	300,000	300,000	600,000
MPA Design	300,000	200,000	500,000
TOTAL AMOUNT OF INCREASE	$1,400,000	$1,300,000	$2,700,000

PUBLIC OUTREACH

Not applicable.

COORDINATION

This master agreement was coordinated with the Offices of the City Attorney and Risk Manager; and the Department of Parks, Recreation and Neighborhood Services.

COST IMPLICATIONS

1. COST OF RECOMMENDATION: $1,300,000

2. COST OF PROJECT:

Master Agreement $1,400,000 *

Amendment 1,300,000

Administration 80,000

TOTAL $2,780,000

* Master Agreement funds encumbered in FY 2000-01

3. SOURCE OF FUNDING: 471 – Parks & Recreation Bond Fund

4. START DATE OF AGREEMENT: June 5, 2001

5. ESTIMATED COMPLETION DATE OF AGREEMENT: July 31, 2003

BUDGET REFERENCE

Fund:	471
APPN:	6927
RC:	119088
Amount:	$57,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6932
RC:	119168
Amount:	$95,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6818
RC:	113988
Amount:	$144,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6919
RC:	119028
Amount:	$56,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6925
RC:	119068
Amount:	$108,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6918
RC:	119018
Amount:	$150,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6940
RC:	119228
Amount:	$108,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6835
RC:	119118
Amount:	$51,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6937
RC:	119208
Amount:	$56,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6526
RC:	118938
Amount:	$60,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6933
RC:	119178
Amount:	$97,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6923
RC:	119058
Amount:	$108,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6916
RC:	118998
Amount:	$61,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6926
RC:	119078
Amount:	$108,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

Fund:	471
APPN:	6930
RC:	119138
Amount:	$56,000
Budget Document:	2001-02 Appropriation Ordinance, Section 31.01

RAJEEV BATRA

Acting Director, Public Works Department