Subject:  RIVER GLEN PARK NEW RESTROOM BUILDING PROJECT

 

COUNCIL DISTRICT:  6

 

RECOMMENDATION

 

Report on bids and award of contract for the River Glen Park New Restroom Building Project to the low bidder, Boulder Rock Landscape Construction, Inc., in the amount of $158,400, and approval of a contingency in the amount of $15,800.

 

 

BACKGROUND

 

River Glen Park is a seven-acre neighborhood park located at the intersection of Bird and Pine Avenues in West San José (map attached).  The park is situated in a residential area and consists of play areas, picnic areas and baseball fields.

 

The City Parks Bond Measure that passed in November 2000 provides funding for the renovation of park play areas and restrooms in neighborhood parks. River Glen Park improvements are funded by the City Parks Bond Measure and includes designing and building a new restroom building to comply with current codes.

 

Construction is scheduled to begin in May with completion in September.

 

 

ANALYSIS

 

Bids were opened on March 27, 2003 with the following results:

 

 

Contractor

 

Bid Amount

Variance Amount

Over/(Under)

Percent

Engineer’s Estimate

$210,000

--

--

JMA Construction

   (San Francisco)

173,325

(36,675)

(18)

JFC Construction, Inc.

   (Lafayette)

168,450

 

(41,550)

(20)

Boulder Rock Landscape Construction, Inc.

   (Livermore)

158,400

(51,600)

(25)

 

The low bid submitted by Boulder Rock Landscape Construction, Inc. is 25 percent below the Engineer's Estimate.  The low bid is considered acceptable for the work involved.

 

Council Policy provides for a standard contingency of ten percent on public works projects involving the construction of a building.  The standard contingency is appropriate for this project.

 

 

PUBLIC OUTREACH

 

To solicit contractors, this project was listed on the City’s Internet Bid Line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all Department of Public Works construction projects are provided to various contractor organizations and builder’s exchanges.

 

 

COORDINATION

 

This project and memo were coordinated with the City Attorney’s Office, the City Manager’s Budget Office, and the Departments of Finance, Planning, Building and Code Enforcement, General Services and Parks, Recreation and Neighborhood Services.

 

 

COST IMPLICATIONS

 

1.      AMOUNT OF RECOMMENDATION: $158,400

2.      COST OF PROJECT:

 

Project Development

 $   2,000

 

Construction

158,400

 

Design & Construction Management

133,800

 

Contingency

15,800

 

       TOTAL

$310,000

 

 

3.      SOURCE OF FUNDING:  471 – Parks and Recreation Bond Projects Fund

 

4.      OPERATING COSTS:  This project is consistent with the Council-approved Budget

Strategy’s Economic Recovery section in that it will spur construction spending in our local economy.  It provides for the construction of a new restroom and therefore will have a negligible impact on the operating budget.

 

 

BUDGET REFERENCE

 

Fund:

471

Appn:

6838 – River Glen Park Youth and Tot Lot Renovation and Restroom

RC:

114209

Amount:

$310,000

Budget Document:
2002-2003 Adopted Capital Budget, Page 564, as amended on October 15, 2002, Ordinance Number 26755.

 

 

CEQA

 

Exempt, PP02-12-365.

 

 

KATY ALLEN

Director, Public Works Department