Subject: BUENA VISTA PARK PROJECT
COUNCIL DISTRICT: 6
SNI:
Burbank / Del Monte
1.
Report on
bids and award of contract for the Buena Vista Park Project to the lowest
responsive bidder, Beacon Construction, Inc., in the amount of $179,884, and
approval of a contingency in the amount of $9,000.
2.
Adopt the
following Appropriation Ordinance amendments in the Council District 6
Construction and Conveyance Tax Fund:
a)
Increase the
appropriation for the Buena Vista Park Development Project (Appn 4469) by
$93,000, from $162,000 to $255,000;
b)
Decrease
the Ending Fund Balance by $93,000.
BACKGROUND
Buena Vista Park is located at the intersection of Scott and
Menker Streets (map attached). Single
family homes border the site to the north and east; residential streets are to
the south and west.
The site
is the former location of the 498 Menker Street residence - a single family
home purchased by the City which was demolished to provide public park space.
This project will construct the proposed new park, which
will include a youth and tot lot, open lawn space, picnic areas and seating.
Construction is scheduled to begin in June with completion
in October.
ANALYSIS
Bids were opened on February 20, 2003 with the following
results:
|
Contractor |
Base
Bid |
Variance
Amount |
Over/ (Under) Percent |
|
Blossom
Valley Construction, Inc. (San José) |
$232,330 |
$44,692 |
24 |
|
Boulder
Rock Landscape Construction, Inc. (Livermore) |
227,818 |
40,180 |
21 |
|
Lone
Star Landscape, Inc. (San Martin) |
207,600 |
19,962 |
11 |
|
ESR
Construction (San
José) |
207,105 |
19,467 |
10 |
|
HRB
Construction (San José) |
196,553 |
8,915 |
5 |
|
Engineer’s Estimate |
188,000 |
|
|
|
Beacon
Construction, Inc. (San José) |
179,884 |
(7,754) |
(4) |
|
Colony
Landscape, Inc. (Alviso) |
169,610 |
(18,028) |
(10) |
The low bid, submitted by Colony Landscape, Inc., did not include
a signed Addendum No. 1 and accordingly, is considered non-responsive. The lowest responsive bid submitted by
Beacon Construction, Inc. is four percent below the Engineer's Estimate. The lowest responsive bid is considered
acceptable for the work involved.
The additional funds associated with the recommended
appropriation ordinance amendment represent the difference between funds
appropriated for the project and funds needed for the construction contract
management and contingency. These funds
were being provided by the San José Redevelopment Agency through the Strong
Neighborhoods Initiative (SNI) from the Burbank SNI area. Since the SNI funds are in jeopardy at this
time, staff recommends the use of the Council District 6 C&C funding in
order for this project to be completed without delay.
Council Policy provides for a standard contingency of five
percent on public works park projects.
The standard contingency is appropriate for this project.
To solicit contractors, this
project was listed on the City’s Internet Bid Line and advertised in the San José Mercury News and San José Post Record. Bid packages for all Department of Public
Works construction projects are provided to various contractor organizations
and builder’s exchanges.
This project and memo were coordinated with the City Attorney’s
Office and the Departments of Finance, Planning, Building and Code Enforcement,
General Services and Parks, Recreation and Neighborhood Services.
1. COST
OF RECOMMENDATION: $179,884
2.
COST OF PROJECT:
|
Land
Acquisition |
$408,692 |
* |
|
House
Removal & Storm line installation |
37,455 |
** |
|
Preparation
of Master Plan |
40,000 |
** |
|
Project
Development |
5,000 |
|
|
Construction |
179,884 |
|
|
Consultant |
31,000 |
|
|
Design
& Construction Management |
53,000 |
|
|
Contingency |
9,000 |
|
|
TOTAL |
$764,031 |
|
|
|
|
|
*A total of
$408,692 was expended during Fiscal Year 2000-2001
**A total of $77,455 was expended/encumbered in Fiscal Year
2001-2002.
3.
SOURCE OF FUNDING: 001
– General Fund
384 – Construction and Conveyance Tax Fund, Council District 6
4.
OPERATING COSTS: The
adopted Capital Improvement Program for FY03-07 projects the following annual
operating impacts: $15,000 in FY03-04, $16,000 in FY04-05, $17,000 in FY05-06, and
17,000 in FY06-07. This project is
consistent with the Council-approved Budget Strategy’s Economic Recovery
section in that it will spur construction spending in our local economy.
|
Fund: |
001 |
|
Appn: |
4469 – Buena Vista Park |
|
RC: |
106943 |
|
Amount: |
$51,000 |
|
Budget
Document: |
2002-2003
Adopted Capital Budget, Page 340, as
amended on 10/15/02, Ordinance Number 26755. |
|
Fund: |
384 |
|
Appn: |
4469
– Buena Vista Park Development |
|
RC: |
106943 |
|
Amount: |
$162,000 |
|
Budget
Document: |
2002-2003
Adopted Capital Budget, Page 340, as amended on 10/15/02, Ordinance Number
26755. |
CEQA
Exempt,
PP02-08-208.
KATY
ALLEN
Director, Public Works Department
LARRY D. LISENBEE
Budget Office Director