Approve an award to purchase 160 Motorola Astro-Spectra W4 mobile radios and remote control cables from Motorola C & E, Inc. (San Mateo, CA) for a total cost not to exceed $454,030.39, including tax and delivery, and authorize the Director of General Services to execute the purchase order.
BACKGROUND
The older model Motorola “Syntor-X” mobile radios in the Police patrol vehicles were placed in service from 1986 through 1990. The Information Technology Department (ITD) has identified the Motorola Astro-Spectra W4 as a replacement for the Syntor-X. The City of San Jose has standardized on radios manufactured by Motorola since 1984. The ITD has revalidated this standardization and determined that it is still appropriate and in the best interest of the City to continue with Motorola radios.
On June 25 2002, item 2.20, Council approved an award of bid to purchase to Motorola C & E, Inc. for 140 Motorola Astro-Spectra W4 mobile radios and remote control cables. The Council report on the bid explained that a total of 378 radios would eventually need to be replaced, but due to the number of pieces of equipment involved and the impact to the Communications Capital Improvement Fund, the Department planned to upgrade the mobile radios over three fiscal years. The report also explained that Motorola's bid response included an offer to sell additional units to the City at the same price as the original 140 purchased up to a total quantity of 500.
The ITD/Radio Communications Division is now requesting an additional 160 radios and remote control cables to be purchased at the same bid price in order to complete the second phase of this requirement.
The original solicitation for this requirement was
placed on the City’s website and on Demandstar, a web-based procurement
application.
This memorandum has been coordinated with the Information Technology Department, the Police Department, the City Attorney’s Office and the City Manager’s Budget Office.
COST IMPLICATIONS
This item is consistent with the Council approved Budget Strategy recommendation under General Principles #2, “We must focus on protecting our vital core city services.”
Fund: Construction and Conveyance Tax-Fund-397
Appn: 4056
Amount: $454,030.39
Budget Document: 2002-2003 Adopted Capital Budget, page
89
Not a project.
JOSE OBREGON
Director of General Services