SUBJECT: APPROVAL OF ADDITIONS TO THE 2001-03 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND GRANT SPENDING PLAN AND RELATED APPROPRIATION ACTIONS FOR FISCAL YEAR 2002-03
Council District: City-Wide
1. It is recommended that the City Council approve the proposed additions to the 2001-03 Spending Plan for the Supplemental Law Enforcement Services (SLES) Fund.
2. It is also recommended that the City Council adopt the following amendments to the annual appropriation ordinance and the annual funding sources resolution in the Supplemental Law Enforcement Services Fund (Fund 414) for fiscal year 2002-03
a) Increase the SLES 2001-03 Grant appropriation for the Police Department in the amount of $131,627;
b) Increase the Earned Revenue by $131,627
Supplemental Law Enforcement Services Grant funding is received from the State of California’s Citizen’s Option for Public Safety (COPS) Program via the County of Santa Clara. The program began in fiscal year 1996-97 and continues to be funded. The use of the SLES funds is only for front-line municipal police services and should supplement, not supplant, current front-line law enforcement services. The Spending Plan for these funds is approved by a separate five-member Supplemental Law Enforcement Oversight Committee (SLEOC) that is chaired by the Santa Clara County District Attorney’s Office. City Council approved the 2001-03 SLES Spending Plan on April 30, 2002 (Council Agenda Item 2.8, (b)). Council approval of additions to the 2001-03 SLES Spending Plan is now required. The District Attorney’s Office has provided preliminary approval of these 2001-03 Spending Plan additions.
There is a total of $131,627 in interest which is available for additions to the 2001-03 Plan. Due to recently passed legislation, the sunset date for expending or encumbering the 2001-03 allocation of SLES funds including interest is June 30, 2003. Any unused funds including earned interest would need to be returned to the State. In order for the Police Department to use the earned interest, approval of additions to the 2001-03 Spending Plan and a related appropriation of funds are required.
The Police Department proposes the following additions to the 2001-03 SLES Spending Plan:
Additional Kevlar Helmets $9,288
Walk-in Freezer for Evidence 91,300
Leather holders for interoperable radios 18,998
Database upgrade project 12,041
Total
2001-03 Interest Spending Plan $131,627
The Kevlar helmets will provide additional safety equipment for Bomb Squad personnel. purchase and installation of the walk-in evidence freezer will provide increased capacity for storing biological physical evidence. The leather holders will provide 900 holders for the interoperable handpack radios that have been included in the SLES 2002-04 Spending Plan. The database upgrade project will provide new client licenses for upgraded software that will allow consolidation of the software on one server.
The City is required to report on the expenditure of these funds to the five-member Santa Clara County SLES Oversight Committee. Members include representatives from the Santa Clara County District Attorney’s Office, Sheriff’s Office, County Executive’s Office, a Santa Clara County Police Chief, and a Santa Clara County City Manager.
COORDINATION
This memorandum has been coordinated with the City Manager’s Office, the Manager’s Budget Office, the Office of the City Attorney, the Information Technology Department, and Planning, Building, and Code Enforcement.
The walk-in freezer may have minor maintenance and repair
expenses in the future. These expenses
beyond fiscal year 2003-04 can be addressed in the Police Department’s existing
non-personal base budget. There are no
ongoing expenses related to the remaining items on the proposed Plan.
This Council agenda item is in line with the General Principles of the Mayor’s Budget Strategy in that special grant funds are being utilized to enhance or improve systems and thereby providing more efficient and cost-effective delivery of Police services.
Fund: Supplemental Law Enforcement Services (SLES) Fund #414
Amount: $131,627
Reference: FY2003-03 Adopted Operating Budget, SLES Source and Use Statement Page: 885
CEQA approval for the walk-in freezer will be addressed at the time of award of contract. The remaining items are not a project.
WILLIAM M. LANSDOWNE
Chief of Police
LARRY D. LISENBEE
Budget Director
I hereby certify that there will be available for appropriation in the Supplemental Law Enforcement Services Fund in the Fiscal Year 2002-03, moneys in excess of those heretofore appropriated therefrom, said excess being at least $131,627.
LARRY D. LISENBEE
Budget
Director