SUBJECT: APPROVAL OF THE 2002-04 SPENDING PLAN FOR THE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND GRANT AND RELATED APPROPRIATION ACTIONS FOR FISCAL YEAR 2002-03
Council District: City-Wide
1. It is recommended that the City Council approve the proposed 2002-04 Spending Plan for the Supplemental Law Enforcement Services (SLES) Fund.
2. It is also recommended that the City Council adopt the following amendments to the annual appropriation ordinance and the annual funding sources resolution in the Supplemental Law Enforcement Services Fund (Fund 414) for fiscal year 2002-03:
a) Establish a SLES Grant 2002-04 appropriation for the Police Department in the amount of $1,823,431;
b) Increase the Earned Revenue by $1,823,431.
Supplemental Law Enforcement Services Grant funding is received from the State of California’s Citizen’s Option for Public Safety (COPS) Program via the County of Santa Clara. The program began in fiscal year 1996-97 and continues to be funded. The use of the SLES funds is only for front-line municipal police services and should supplement, not supplant, current front-line law enforcement services. The Spending Plan for these funds is approved by a separate five-member Supplemental Law Enforcement Oversight Committee (SLEOC) that is chaired by the Santa Clara County District Attorney’s Office. The District Attorney’s Office has already provided preliminary approval of the Police Department’s Spending Plan. Final approval by SLEOC will occur once City Council has approved the proposed Plan.
The 2002-04 SLES allocation totals $1,823,431. This allocation is the City of San Jose’s share of funds awarded to the County of Santa Clara for front-line law enforcement activities. The funds have already been received and deposited to Fund 414 for SLES. Due to recently passed legislation, the sunset date for expending or encumbering the 2002-04 allocation of SLES funds is June 30, 2004. In order for the Police Department to start using these funds, approval of the Spending Plan and a related appropriation of funds is required.
The Police Department proposes the following 2002-04 SLES Spending Plan:
Department-wide Training $200,000
Interoperable Handpack Radios 1,251,208
Mobile Data Computer Installation Costs 59,278
Technology/Safety Upgrades 129,945
Crime Analysis Technology Enhancements 50,000
Criminal Investigation
Case Management System 133,000
Total Spending Plan $1,823,431
The funds for department-wide training will address specialized front-line law enforcement training efforts. The purchase of interoperable handpack radios will allow active radio communication with other local jurisdictions such as neighboring cities and the County. Funds for Mobile Data Computer installation will allow completion of the $3.5m in-vehicle mobile computer system that will function with the new Computer Aided Dispatch (CAD) systems and that allow access to mapping and crime analysis data functions that are currently not available through the existing in-vehicle computers. Technology and safety upgrades will improve database access, surveillance communications and tracking systems, and special operations equipment. Crime Analysis technology enhancements will continue the multi-year pilot project that was initially implemented with law enforcement grant funds. This pilot project will enhance automated data retrieval and reporting to improve staff redeployments.
The Criminal Investigation case management system will be partially funded with California Law Enforcement Equipment Program (CLEEP) grant funds. The case management system will allow improved case tracking through technological upgrades. The proposed system will be able to interface with the existing Records Management System (RMS) but will also allow electronic tracking of additional investigative information.
The City is required to report on the expenditure of these funds to the five-member Santa Clara County SLES Oversight Committee. Members include representatives from the Santa Clara County District Attorney’s Office, Sheriff’s Office, County Executive’s Office, a Santa Clara County Police Chief, and a Santa Clara County City Manager.
COORDINATION
This memorandum has been coordinated with the City Manager’s Office, the Manager’s Budget Office, the Office of the City Attorney, Planning, Building and Code Enforcement, and the Information Technology Department.
The handpack radios will initially be under warranty, and future replacements would be addressed in the capital communications program. Since the existing non-interoperable handpack radios will be phased out, the current maintenance budget for handpack radios will not be impacted. The In-vehicle Mobile Data Computers will be under warranty for two years after installation. Depending on the installation schedule, ongoing maintenance and replacement for the computers will be phased in and addressed as a base budget adjustment request as needed annually. There are no ongoing cost implications for the remaining items on the proposed Spending Plan.
This Council agenda item is in line with the General Principles of the Mayor’s Budget Strategy in that special grant funds are being utilized to enhance or improve systems and thereby providing more efficient and cost-effective delivery of Police services.
CEQA REFERENCE
Not applicable. Items included on the 2002-04 Spending Plan are not a project.
WILLIAM M. LANSDOWNE
Chief of Police
LARRY D. LISENBEE
Budget Director
I hereby certify that there will be available for appropriation in the Supplemental Law Enforcement Services Fund in the Fiscal Year 2002-03, moneys in excess of those heretofore appropriated therefrom, said excess being at least $1,823,431.
LARRY D. LISENBEE
Budget
Director