Subject: EVERGREEN BRANCH LIBRARY
RECOMMENDATION
Approval of an agreement with STUDIOS Architecture for consultant services including project design, preparation of construction documents, and construction administration services for the Evergreen Branch Library Project, for a term from June 1, 2003 to September, 2006, in the amount of $810,000.
The Evergreen Branch Library is the seventh library to be initiated under the Branch Facility Master Plan. The branch will be located at the existing branch location on Aborn Road.
Public Works and Library Department staff conducted the architectural consultant interview and selection process per the Department of Public Works Consultant Selection Procedure, and recommend the retention of STUDIOS Architecture to provide the design for this project.
The scope of work will include program review, conceptual design, schematic design, design development, preparation of construction documents, bidding and award, construction administration, preparation and compiling of record documents and project closeout. The conceptual design and schematic design scope of work will include community outreach. Construction is estimated to begin in Fall 2004 with completion in Spring 2006.
ANALYSIS
Public Works, the Library and other panel members including library volunteers, community representatives and related professionals interviewed five firms, and as a result, STUDIOS Architecture was selected for the Evergreen Branch Library. San José architectural firms have been selected for five of the first eight projects of the Branch Library Bond Program.
Library and Public Works staff believe $810,000 is a reasonable fee for this work. The amount noted includes a reserved additional service amount and reimbursables. The schedule requires the architect to start work in early June.
An innovative delivery method will be utilized for this project,
sharing portions of the consultant’s professional workload with available City
staff. City staff will provide
integrated professional civil and landscape design services, combining
available staff resources with suitable expertise, along with the depth and
staffing flexibility of the outside consultant. There are no remaining available City staff resources with
appropriate qualifications suitable for additional project integration. City staff will continue to provide an
appropriate level of service for project facilitation, coordination and plan
review.
An architect who is LEED Certified will be included on the Design Team for this facility. The facility will be designed in accordance with the Green Building Policy.
PUBLIC OUTREACH
The Request for Qualifications was published in the San José Mercury News and in various others Bay Area newspapers. A programming community meeting was held on March 26, 2003. Future project meetings will be advertised at various branch library locations for conceptual design and the schematic design processes.
This agreement and memo been coordinated with the
Departments of Library, Planning, Building and Code Enforcement, and Finance,
the City Manager’s Budget Office and City Attorney’s Office.
COST IMPLICATIONS
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1. |
AMOUNT OF RECOMMENDATION: |
$810,000
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2. |
COST OF PROJECT: |
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Project Delivery |
1,929,000 |
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Construction (Allocated) |
6,750,000 |
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Construction Contingency |
675,000 |
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TOTAL |
$9,354,000 |
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3. |
SOURCE OF FUNDING: |
472 - Branch Libraries Bond Projects Fund |
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4. |
OPERATING COST: This project is consistent with the Council-approved Budget Strategy Economic Recovery section in that it will spur construction spending in our local economy. This project will have minimal impact on the operating budget. It is estimated the General Services Department will have an ongoing maintenance cost increase of $15,000 annually once occupancy is taken. This cost will be offset by a reduction in Library operating costs of approximately $49,000 per year. |
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Fund # |
Appn. # |
Appn. Name |
RC # |
Total Appn. |
Amt. For Contract |
Adopted Budget Page |
Last Budget Action (Date, Ord. No.) |
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472 |
4540 |
Evergreen Branch |
124973 |
$ 1,233,000 |
$810,000 |
Page 185 |
06/18/02, Ord. No. 26674 |
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Exempt, PP03-04-132.
KATY ALLEN
Director, Public Works Department