May 8, 2003

The Honorable Mayor and City Council

City of San Jose

801 North First Street

San Jose, CA 95110

Dear Mayor Gonzales and City Council:

At its meeting of May 8, 2003 the Treatment Plant Advisory Committee (TPAC) reviewed the items concerning the Water Pollution Control Plant on the San Jose City Council agenda for May 20, 2003.

The items are listed below along with the TPAC recommendation for San Jose City Council action.

Report on Bids and Award of Contract

1. Report on bids and award of contract for the “San Jose/Santa Clara Water Pollution Control Plant: Transmission Pump Station Variable Frequency Drive Cooling Project,” to the lowest responsible bidder, ICOM Mechanical, Inc., in the amount of $314,033; and approval of a contingency in the amount of $31,403, for a total amount not to exceed $345,436. (CEQA: Exempt, PP02-11-346)

Approval of Agreement

2. Approval of an agreement with Brown and Caldwell to provide professional engineering and environmental consulting services for the design of a pipeline to serve recycled water to the new Civic Center and the Joint Public Library. Services will include pipeline design and construction management support from June 2, 2003 through September 3, 2004 for a total cost not to exceed amount of $267,000 including $20,000 for additional services.

Reject all Bids and Adopt a Resolution

3. Report on bids and recommendation to:

(1) Reject all bids for the Scheduled/Emergency Repairs and Installation of NonPotableWater Service and Mains 2003-2004 Contract, and

(2) Adoption of a resolution authorizing the City Manager to negotiate and execute a ten-year system-wide repair agreement with San Jose Water Company that includes SBWR facilities, in an amount not to exceed $250,000 per year with a guaranteed cost savings of at least 10% (percent) over the existing (FY 2002-03) contract.

Negotiate and Execute Agreement and Documents

4. Adoption of a resolution authorizing the City Manager:

(1) To negotiate and execute an agreement with the City of Santa Clara for the conveyance of an easement and temporary construction license across Water Pollution Control Plant (WPCP) lands; and

(2) To execute documents necessary for the conveyance of a non-exclusive easement for electrical transmission lines across Water Pollution Control Plant (WPCP).

Approval of Agreement

5. Adoption of a resolution authorizing the City Manager to negotiate and execute the following:

(a) Approval of an agreement with Cargill, Inc. for the purchase of approximately 856 acres of property bounded by Coyote Creek, Mallard/Artesian Slough, the San Jose/Santa Clara Water Pollution Control Plant (Plant) and Zanker Road Landfill (“Pond A 18”) for a purchase price of $13,500,000, plus an amount not to exceed $15,000 for City’s share of closing costs, and an amount not to exceed $25,000, for preparation of an updated environmental assessment; and

(b) Such other documents as may be necessary to complete the purchase transaction.

Sincerely,

RODNEY DIRIDON, Jr., Chairperson

Treatment Plant Advisory Committee